1.
2.
3.
*
4.
5.
6.
7.
January 8, 1991
Meeting Notes
RECOMMENDATIONS OF LONG RANGE PlANNING COMMITTEE
XERISCAPE COLORADO! INC.
Establish a membership committee on equal level with existing committee and have
close relationship to Budget and Program Committees.
Work with existing associations to support all groups, but not duplicate.
Make and continue a list of events for future newsletters and planning:
non-duplication.
Upgrade newsletter to XC members and urge other publications to print our stuff.
Conduct 10th anniversary celebration. pkg
=
video, brochure, book, (note: potential
for channel 6 Feb 6 kickoff).
Encourage/require frequent effective communication with other
committee~by
sharing meeting minutes or results.
Establish annual work plan for organization
as
well as for specific committees by Feb
24 in writing to Steve Boand for presentation at ALCC show (Feb 27 and 28).
8.
Focus attention for 1993 (Feb 1st wk) on legislative reception and presentations of
awards for X C / POST / Channel 9 to homeowners.
9.
Work towards getting 8 Green Industry shows combined by 1995.
10.
Get finance folks to raise
$$to do all this. All
~and sales need to go toward
beiIl£;/s~lfsupporting
"'
(Le., charging 14.95 for video which X C buys from Denver
Waterr~OU)
-:-11.
Hold a V2 day retreat hosted by Long Range Planning Committee but attended by
representatives of other committees to plan far enough
in
advance.
Date: early November 1992
Room situation where we have joint meeting and break out meetings.
Need wall to write on
12.
Establish closer two-way communication with NXCI.
Note: especially re: contributions.
Our next Long Range Meeting is Tuesday, March 3, 10:00 a.m. at Turf Irrigation Supply.
All other committee chairs or representatives are welcome.
XERISCAPE COLORADO! INC. BOARD OF DIRECTORS - ROSTER Page 5 NAME Thurston, Anna Trainor, Gregory Vitt, Gary Wilson, John roIIltrbd.dir
POSITION/TITLE
Water Conservation Specialist
Utility Manager Owner '. Associate Attorney ( COMPANY NAME ADDRESS, PHONE
City of Aurora Utilities Department 1470 South Havana #400
Aurora, CO 80012
695-7381 695-7491 (FAX) City of Grand Junction 250 North 5th Street Grand Junction, CO 81501 1-244-1564 1-244-1599 (FAX) Lawn Doctor 3340 Capitol Drive Colorado Springs, CO 80915 (719) 596-0740
Davis, Graham & Stubbs P.O. Box 185 Denver, CO 80201-0185 892-7461 893-1379 (FAX) HOME ADDRESS PHONE
(
8965 East Florida #6303 Denver, CO 80231 752-9727 2514 Snowmass Court Grand Junction, CO 81503 1-245-761324056 West Currant Drive Golden, CO 80401
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80254
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I nt t-'od '.let ions
o Guest: Kim Hout, De pc\ r"t ment: o Peter Milst ein, Df.~ve 1 opmer,t
of Nat ur"'c:·d f.")ssc.ci at es
F<esources of Co 11:lrG:~dcl
Old
B~S~~:::~t~~:~~:t~::o~~d~;~~~eView~ BU~
**
o MWCI/XCo! '92 Seminar Series planning Administration ideas/involvement
'92 Speakers/Facility planning
Educational Materials (slide sharing) Future Calendars
'92 Dried Xeriscape plants
'93 Colorado Ecosystems/Xeriscape natives '94 Tracking a snowflake
'95 ?
, 96 Xei'" i scapl~S Befot"'e & Aft et'" c. I=)ubl i cat i o'ns i '(I pl""'ocess
-o ASLA Garden Tour (donation?) o 1992 ALeC Trade Show involvement
o Pla~t list(s)/technical review
o Fall Xeriscape Clinic(s) w/MWCI / '
o Upcoming events
DBG Plant saleisEminars/set-up' - May 8-11
- Meet the Natives Day - June 15; Dinosaur Ridge
New Business:
o Eeo Expo ~ June 28-30, 1991
o Next issue of Newsletter o At ... t icles
RMG a rei e rl e 'r'" Der,ver'" Post
Rl'tlNell'ls
Next M ee t 1 " ng date: E ", " X,C <~f.I'wn - M ay 10 ~ ~ 12:30 at DBG Morrison
I , _: .. !i:~d~;~,~ r, e 'r" a 1 I~l f2 m be r" S nip - J u 1 Y 26 (?)
Adjour"rl
, "
"AT HOME WITH XERISCAPE"
SALES
MARCH-APRIL
1991
LIST #11
===========================================================NAMES
NUMB OF
COPIES
AMOUNT
===========================================================Tammy Baverle
Christensen Library
Flower Bio Garden Center
Ft. Collins Water utilities
Boulder Energy Cons Center
Arap County Exten
Botanica- Wichita Gardens
Jeanne Noblitt
Arap cty Extension
Rita Miller
Brian Kimmel
scott Mansholt
Tagawa Garden center
Greeley Water
&
Sewer
Double El Soil Cons Dist
L. Besant/Marshdale Elementary
MillBros Landscp & Nursery
U.S.D.A.- SCS
Misc Sales at ALCC Conference
Rick's Garden Center, Colo Spg
Englewood Garden Center
David Rank, Univ of Idaho.
Cary Goodsell, Fort Lupton
Dardano's Flowerland, Denver
TOTAL SALES
1 550
200
550
20
200
' 140
150
1100
50
15
26
300
1001
37
101
25
1 1101
2877
"PLANT FOCUS"
SIGN SALES
$1.75
$5.75
$41.25
$140.00
$374.00
$19.00
$140.00
$1.90
$30.00
$1.85
$45.00
$1.85
$85.00
$46.50
$14.25
$24.70
$219.00
$600.60
$37.00
$82.82
$23.25
$2.00
$1.90
$74.20
$2,013.57
--- --- ---
.
---LIST #111
---Carl Wilson
(1990 Leftover funds)
Park City, UT
24
Park City, UT
6
Echter's Greenhouse
30
Englewood Garden Center
13
$4.32
$40.32
$13.68
$50.00
$19.50
---~---73
$127.82
===========o
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12th
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!ENUE
DENVER
,
CO 80254
628-6340
XERIC01 FINANCIAL REPORT
MARCH-APRIL 1991
LIST #I
=============================================================
BEGINNING BALANCE
RECEIPTS-MEMBERSHIPS
Eric Seale,
Littleton
Jim McLean,
Golden
Bob Oswald,
Denver
Anna Thurston,
Denver
Larry Horgan/Design images,
Aurora
Judy Knoshang,
Arvada
Gail A. Boyd,
Denver
Anne Carson/Westlands,
Boulder
Carol Schneider, santa Fe,
NM
Connie Ellefson,
Aurora
James Fletemeyer,
Boulder
Cookie Spatafova,
Lakewood
Gary Rapp/City Plan
& Dev, colo Spg
Beverly Ann Carapella,
Denver
Rick Harmon,
Denver
Pat Holmlund,
Delta, CO
Marie Morrison
Lise Mahuke, Denver
Shari Wagner
Jim Halterman/Jim's comp. Lndsc,Aspen
John McConnell, Grand Junction
Lisa Tasker/Earthly Matters, Snowmass
Margaret Lindblow,
Longmont
Mill Bros Landscape
& NurserY,Ft ColI
Mount. Breeze Garden Club, Littleton
VA National Cemetery, Denver
Dawn adams,
Denver
Jane Davis/Garden Club of Denver
Cathy Lemp, Lucaville, CA
Tom Stephens, Castle Rock
Paula Blackard, Denver
Yvonne Adams,
Yuma CO
Susan Gee,
Littleton
Karyl Vendon,
Boulder
Kevin Delohery,
Broomfield
City of Aurora Hort., Aurora, CO
Sue Parentear, Steamboat Springs
Barbara Foster, Denver
Jennifer Harrington, Park City UT
Rob Layton/Design Concepts, Boulder
Peter Reynolds, Longmont
Marcia Mosbarger/Larry Keesen LS, Den
Susana Kindler, Longmont
Judith Rice-Jones,
Colo Springs
Susan Yetter, Denver
Terry Douglas/Arapahoe Lib Dist
Jeff
&
Carol Seel, Evergreen
TOTAL NEW/RENEW MEMBERSHIPS
$5,168.86 $15.00 $15.00 $10.00 $10.00 $15.00 $15.00 $10.00 $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 $10.00 $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 $50.00 -$15.00 $50.00 -$15.00 $50.00-$15.00 $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 $100.00 $15.00 $15.00 $15.00 $15.00 $15.00 $50.00 --$15.00 $15.00 $15.00 $25.00 $16. 00 ~6IJ-uW~ ~~ ~~\ $921.00 ==========
In attendance: Anna Thurston Gary Finstad Tom Stevens Bob Oswald Connie Ellefson Dawn Adams Jim McLean Keith Stieduhar Ray V . Fuentes Ellen Mackey Ruth Ann Hales Carl Anderson Larry Horgan GENERAL MEETING XERISCAPE COLORADO! 22 Feb 1991 Jim Feucht Ken Ball Jini Bates Wayne Renfrow Beverly Carapella Douglas Flin Don Brown Lyn Verretta Mike Chaiffetz Dorothy Borland Bob Oswald Jason Stephens Anne Carson
The meeting was convened at 8:40 am at the Holidy Inn at 1-70 and Chambers, in conjunction with the 1991 ALCC Convention. Minutes from the January meeting were reviewed as prepared by Anna, and accepted by all in attendance.
Bob Oswald submitted a treasurer's report showing a balance of $3646.05 in the account. $155 of that money came from new and renewing memberships, including a $100 sustaining membership from Leroy Fish. $882.10 came from brochure sales. It was moved and seconded that the treasurer's report be accepted.
NEW BUSINESS
..
Executive Committee New Executive Committee members who had been elected at the January meeting were introduced: Anna Thurston, President; Tom Stephens, Vice-President; Bob Oswald, Treasurer; and Connie Ellefson, Secretary. Each member, including Past-President Gary Finstad, gave a brief synopsis of the "duties of office" as they saw them.
Mailing package/newsletter ~ all members A mailing to be sent out to all new and renewing members was discussed. Possible inclusions would be the Spring 91 Newsletter, the membership renewal questionnaire letter (which Mike Chaiffetz offered to update), a sample of the new XC! brochure "At Home with Xeriscape," along with an order form, a brochure listing upcoming Xeriscape seminars, and a sample plant focus brochure with order form.
Newsletter Submissions Various topics for inclusion in the Spring Newsletter were discussed, including articles about members of the Executive Committee, 1991 goals (a membership of 250 by year's end, sponsoring an annual event, producing an informative newsletter on a regular basis, and fulfilling
Xeriscape Colorado!'s function of conservation whenever possible), involvement, membership benefits, activities.
education about water request for committee and Xeriscape/Earthday
The point was made by Anne Carson that one priority for XC! should be to develop a "speaker's bureau" of people to give talks on Xeriscape, citing the fact that while written materials on Xeriscape are useful, having the information presented in talks is even more effective for most people.
Local Landscape Standards vs. Xeriscape Efforts Various forums were discussed for setting standards for Xeriscape landscapes, particularly the development of appropriate specifications and/or guidelines for adoption by local governments. Tom Stephens mentioned he had recently been asked by the Town of Castle Rock to create such a set of guidelines, indicating that there is at least some interest by local entities in setting standards.
1992 ALCC Trade Show Involvement Anna announced that XC! had been invited by the-ALCC (Associated Landscape Contractors of Colorado) to sponsor the Xeriscape Track planned for the 1992 Trade Show and Convention, scheduled for next February, noting tnat i t would provide excellent exposure and experience for XC! XCI's involvement would include setting the program and finding speakers for the Track. Tom Stephens noted that the ALCC staff which oversees the running of the trade show works in an extremely professional manner, keeping everyone to t h e i r deadlines and organizing a first-class event.
OLD BUSINESS Committees
Budget/Taxes: Bob Oswald explained that a tentative budget was in the making and would be discussed at the next Executive Committee meeting. He noted that he had been familiarizing himself with the financial records of XC! and would be working on the f i l i n g of i t s taxes. Gary Finstad said he had been continuing to work on preparing the filing of XCI's 501(c)(3) status which might affect how the tax filing was made.
New s 1 e t t ·e r : Con n i e E 11 e f son g a v e t h e ten tat i v e d ate s for publication of the (quarterly) newsletter as being March 30, June 30, September 30, and December 30, 1991. Article deadlines for each will be ten days before those dates, on the 20th of the respective months.
Publications: Suggestions were solicited for the next years' Plants Focus signs and brochures. It was noted that the new "At Home" brochure seems to be very successful and looks as though i t will provide a steady source of income for the organization, judging by the number of orders for i t which have already been received.
Annual event: Tom Stephens will help co-ordinate the annual event which is to be a co-sponsoring with the ASLA (American Society of Landscape Architects) of their annual Garden Tour, which is held in Jttne or July each year. He will make an effort to see that at least one or two and preferably several of the gardens selected for the tour be examples of Xeriscape. XC! members may be asked to help judge which gardens will be used in the tour and to assist as guides on the day of the event.
Technical Review: After discussion of the desirability of updating the Un-Thirsty Plant List (which lists local nurseries supplying Xeriscape) materials, Ken Ball and Jim Feucht offered to again be part of the technical review committee for that purpose. I t was suggested the members submit suggestions for Xeriscape plants that might not have been included in the original l i s t .
Membership: Anna would like to see a focused effort to bring in new members from the nursery trade, not only for the sake of reaching our goal of 250 new members, but to help make the ideas and concepts of Xeriscape better known to nursery growers. In this way they might be encouraged to grow appropriate plants for use in Xeriscape, since the unavailability of plant materials is wnat often frustrates would-be Xeriscapers.
Executive Director: Gayle Weinstein and Carl Anderson had previously noted that they would be interested in helping find an
. Executive Director. The search for an ED, or an ED service is s t i l l under discussion at ECCOM meetings.
Nominations: President is
Gary Finstad noted that one of the duties of Past-to head the nominating committee for new officers. Archives: Ellen Mackey is continuing to catalog appropriate Xeriscape materials at the Denver Botanic Gardens library, noting that materials have been sent from many different parts of the country, and additional materials are always welcome.
Contributions made ~ Xeriscape Colorado! Anna re-iterated what had been mentioned in the previous newsletter; that Xeriscape Colorado! was cognizant of and appreciative of the actual monetary value of the hundreds of hours of volunteer time and other resources which have been donated to the organization in the last ·year.
The next meeting date was tentatively set for the last Friday in April with time and place to be announced in the Spring Newsletter.
The meeting was adjourned at 10:30 am. Respectfully submitted, /' '..' , . . - - - - ; ' , ... l'_ _- .
trL---t
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(.~(- ". ,I "· Connie Ellefson 3 ~FfC:C;:- .
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. 12th AVENUE
DEi
VER, CO
80254
628-6340
XERISCAPE COLORADO!
TREASURER'S REPORT
FEBRUARY 23, 1991-APRIL 26, 1991
BEGINNING BALANCE
RECEIPTS
Membership (47) (see list I)
Booklet Sales(2877 copies see list 2)
Plant Focus Signs (73 see list)
Interest from Savings (1st qrtr)
Total Receipts
Disbursements
Reimbursements (postage exp Oswald)
Payment for Mugs (Widdico
Co)Total Disbursements
Ending Balance
$921.00
$2,013.57
$127.82
$68.58
($77.43)
($291.40)
$5,168.86
$3,130.97
($368.83)
$7,931.00
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AVENUE
DEliVE
R,
CO 80254
628
-
6340
STATE CAPITOL XERISCAPE PROJECT
Representatives of Colorado's landscape industry, private industry and Colorado state government have jointly proposed a project to Xeriscape the east lawn of the state Capitol. This cooperative project offers a tremendous opportunity to demonstrate a commitment to water conservation through a public/private partnership. The Colorado state Capitol would also be the f i r s t capitol in the nation to be Xeriscaped!
KEY POINTS:
*
The idea is to demonstrate how beautiful&
green a Colorado Xeriscape can be while efficiently managing our water.*
A Capitol Complex Master Plan was approved in 1987; the Xeriscape project will be a complementary element.*
Matching funds will be received through community donations and in-kind support.*
This project will be a cost savings from futureappropriations in completing the Landscape Master Plan.
GOALS:
EDUCATION - to provide an educational example of how beautiful & green a water efficient Xeriscape landscape can be
CONSERVATION - to make a statement of Colorado's
commitment to conservation and the efficient use of water while improving the environment and enhancing the quality of life
LEADERSHIP - to promote landscape conservation throughout the State by way of example
VISIBILITY - to establish a highly visible educational
and interpretive garden for Coloradans of all ages and visitors alike
COOPERATION - to develop a successful demonstration
project through a combination of public
&
private resources and community involvementIn Colorado approximately 50% of the urban water devoted to landscapes each year, Xeriscape makes sense. Beyond landscape water savings, Xeriscape provides many community benefits including reduced fertilizer needs, improved water quality, reduced runoff and maintenance. These benefits help to provide a healthier environment. PARTICIPANTS * * * * * Department of Administration Institute for Resource Management Pure Water 2000 Campaign
Coors Company Distributors Department of Natural Resources
* Am. Society of
Landscape Architects
* Xeriscape Colorado
* Denver Water Dept.
* National Xeriscape
CAPITOL XERlSCAPE PROJECT
COST ESTIMATES
LANDSCAPING
site Preparation
Landscape Plant Materials
Irrigation System
& Metering
PROJECT AMENITIES
Garden Walkways - Paving
Retaining Walls
& Seating
EDUCATION
Educational Signage
Subtotal
Subtotal
subtotal
Professional Fees
& Contingency
Subtotal
$6,500
$77,500
$10,000
$94,000
$68,500
$34,000
$102,500
$10,000
$10,000
$35,650
$35,650
=======
PROJECT TOTAL
Project Area - 24,200 Sq. Ft.
$242,150
The full Xeriscape project includes elements beyond actual plants
and irrigation systems. These elements all add to the bottom line
project cost. To be effective in reaching the project goals of
water savings and education, however, these added elements are
important.
The existing Capitol Complex Grounds Master Plan will easily
accommodate the Xeriscape of the east lawn area, Master Plan Phase
II. A source of funds has been identified which would provide a
means for Phase II of the Master Plan to be partially completed
with no general fund or capitol development fund money.
O
FFICE
OF WATER
CONSERV
ATION
DE
NVER
WATER
DEPARTMENT
1
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O W.
12th AVENUE
DENVER,
CO 80254
628-6340
';·~;>~~~:1 ~STATE CAPITOL
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14 JUNE 1991 In attendance: Anna Thurston
Tom Stephens Connie Ellefson
Peter Milstein Dave Cristiani Ellen Mackey
Meeting was convened at 1:00 pm at Room 400, Utilities Dept., Aurora City Offices.
Review of Minutes of May meeting: Minutes were read by all, and i t' was moved and seconded to approve them.
Old Business
Executive Director: At the request of Connie, Peter Milstein clarified what he hoped to accomplish in the three months trial period as executive director for Xeriscape Colorado!
*
Develop an organizational structure*
Secure long-term funding in terms ofaXeriscape Foundation*
Complete 501(3)(c) status for non-profit organization and foundation*
Increase membership*
Provide technical assistanceHe noted that the contract had been amended slightly in a few places, specifically that the scope of services now reads "Interim services." He will be compensated with a $1000 retainer up front and billing on a monthly basis.
Anna added that she will be spending most of her time on the 501(3)(c) paperwork to free Peter up for the other missions. Tom asked what dollar figure Peter would be seeking to raise. Peter said' he would be trying to raise $30 $60,000 to pay for an executive director's services for a year, and if the Xeriscape Demonstration Garden project gets off the ground, perhaps as high as $120,000.
It was decided that the contract for interim Executive Director would be renewed the first day of the 3rd month of the contract, whcih means XC! needs to begin looking at a new contract by
August 15th this time.
On1 the subject of foundation fundraising, Peter noted that as soon as the 501 paperwork is filed we can accept funds, knowing that if the bid for non-profit status fails we'll have to pay taxes. (He thought there should be no hitch in obtaining 501.) Anna moved and Tom seconded that Peter's proposed contract be accepted.
(Treasurer's Report Tabled, since Bob couldn't attend.
ECO Expo: Dave showed that proposed demonstration garden he had drawn up and explained that he was trying to show what you can do with your own home in terms of Xeriscape. The garden includes about 3 1/2 watering zones, ranging from very low to moderate water use. Signs will be posted on a kiosk naming and thanking all suppliers, and showing the garden plan.
Anna gave other details about the show: Main show open June 28-30. Set-up times will be 1:00 - 9:00 pm on Wednesday, June 26 and Thursday, June 27. There will be approximately 23, give or take two, Xeriscape seminars from Thursday (6:15, 8:15 pm) on. The Gala opening on Thursday night will be attended by Anna, Peter, Ken Ball, and Tom Stephens.
Anna had asked Susan Brown of Valerian, Inc. to help with find or being a radio personality, as there will be radio and TV spots about ECO Expo.
It was decided that the basic membership brochure would be
reprinted (at a cost of $137 for 2,000) since we're almost out. In response to Peter's question, Anna noted that xct's membership efforts have been aimed at industry people, and that we're not quite ready for massive citizen membership, because we don't supply lots of educational material, which they would expect. Suppliers of plants and materials for the garden will get complimentary tickets. Several volunteers will help unload plants, and big rocks will handled by union labor.
Anna made an outline for speakers to follow. The workshops will be one-half hour of speaking, 15 minutes of questions, and 15 minutes of rest.
Tom said he's like to see the Sunset or Cal/Poly video on
Xeriscape be available to watch, but Anna noted that they don't use the seven Xeriscape steps, and aren't local. Tom suggested we run a continuous slide show or video on a TV in the gazebo (demonstration garden) and Anna said she would check on i t .
Denver Botanic Garden Archives: To save Ellen Mackey's time new business about the archives was moved up in the agenda. Ellen brought a list of what's available at the DBG library, including 124 pamphlets, 34 books, and two linear feet of clippings on topics relating to Xeriscape (one of the most extensive in the country). Connie suggested this be noted in the newsletter, and offered to make a binder notebook of the l i s t s of books and
pamphlets for the next general meeting.
Ellen is trying to put together a computer index for keywords in Xeriscape, to get the most out of the pamphlets. Ellen is trying to get a computer for the DBG library, so the library could join databases such as CARL (Colorado Association of Research
Libraries) or Access Colorado. She needs volunteers to help
input the information. Anna suggested Master Gardeners as 'a good source of volunteer help, as they need a certain number of houts
of volunteer time to be certified. Ellen needs guidelines from XCI on access routes and keywords to index, for the best use of Xeriscape info. Anna suggested back taxes and goals of XCI be part of database. Tom suggested XCI eventually donate funds for a computer and/or a perso~ to run it.
It was moved and seconded to give Ellen the $124.10 she requested for binding materials, etc. to better preserve some of the
Xeriscape records, such as clippings.
501PHc~:
Still in process with John Wilson,...s1%<)7&kW\.~
Ilk,
Anna noted that pro bono legal service from a water aw firm would be worthwhile, but we shouldn't approach them t i l l we get the 501 status. She will put an article in the newsletter about pro bono service. Anna moved she make an agreement format for us to sign. Motion seconded.
'92 Seminar Series: Anna wen~ to the MWCI (Metro Water
Conser va tion ) '\ \l\G. )~. his point they are only making surveys to participants, speaker and sponsore. On July 1 they'll be sent out and should be back by August 1. By August 10 letters will be sent to potential sponsors. Connie will get name of
contact person for South Suburban Parks and Rec. Tom suggested Castle Rock and Red Rocks Community College as being likely sponsors. By Sept. 1st, review of the survey will be done, and speakers will be set up. The calendar of speakers will be
put into the Denver Water Dept. calendar by Oct 1. It was suggested:
*
the calendar have an insert about series*
an outside promoter or speaker's bureau be in charge of the seminar series in the future*
one phone number be used to contact for all seminars*
Tom suggested XC! could be that speakers' service and also get one phone number to call for Xeriscape info.New Member Welcome Letter: Anna will give to Peter Milstein to re-do survey and make applicable to new members.
Garden Tour: Tom said he couldn't make many of the meetings,
which were often called at last minute, needs better organization. Anna has a project in the tour, which will be presented as
Xeriscape. Gail Berry wrote an article for the guidebook on Xeriscape. Party for volunteers at 5:30 June 20, 1027 Pontiac. Utah Xeriscape Tour: To cover Ft. Collins, Denver and SW Denver. People from Utah interested in starting a Xeriscape Utah.
General Meeting Location and Program: Walking tour of DBG
Newsletter: Introduce Peter, talk about community involvement. Chris Call
(DWD)
may take over inputting of newsletterNext ECCOM meeting: Set for 19 July, 12:00 pm, Aurura Meeting was adjourned at 3:33 pm.
XERISCAPE COLORADO!
Long Range Planning and Organization Committee
Gary Finstad, Chairman
July 9th, 1991 Meeting Agenda
I. Where are we now and where can we go? (develope a purpose statement)
II. Brainstorm a proposed plan by assessing the organization's internal and external needs in the following areas:
a. leadership and membership b. revenues and fund raising
c. demonstration gardens, seminars and other programs
d. public relations, public information, . printed materials,
films and videos
e. cooperative joint ventures f. other
III. Prioritize objectives and set them into a long range timeline:
a. 1st year b. 2nd year c. 3rd year
XERISCAPE COLORADO!
FINANCIAL REPORT - PERIOD JULY 26 TO SEPT 6, 1991
Beginning bank balance (7/26/91) Revenues
Memberships, 8 (see list)
"At Home" brochures, 51 (see list) Payments for DBG concert tickets "Plant Focus" signage (see list)
Total revenues
Expenses
Peter Milstein, retainer/expenses Total expenses Ending balance (9/06/91)
REQUESTS FOR REIMBURSEMENT/PAYMENT Bob Oswald - postage and parking
letters.rco/42 $155.00 45.50 177.00 60.00 $437.50 2131.33 $2131.33 AMOUNT $13.67 $5457.87 437.50 5895.37 <2131.33> $3764.04 APPROVED
XERISCAPE COLORADO! MEMBERSHIP REPORT
Memberships paid from July 26, 1991 to September 6, 1991 Gail Pitzer ALCC Jean Trube Bill Clayton Gary Finstad Brian storey Cheryl Larson Jeffrey Joyce indiv. corporate indiv. indiv. indiv. indiv. indiv. indiv. $15 50 15 15 15 15 15 15
Total paid memberships this period: 8 $155
Total paid memberships to date, 1991:
"At Home with Xeriscape" distribution Park City, UT
Jan Green Total brochures
"Plant Focus" signage Evergreen Nursery Total Sign sales
letters.rco/41 120 (annual goal is 250) 50 copies 1 51 $43.50 2.00 $45.50 $60.00 $60.00
XERISCAPE COLORADO! EXECUTIVE COMMITTEE MEETING
16 AUGUST 1991
In attendance: Anna Thurston Tom Stephens Connie Ellefson David Winger Peter Milstein Gary Finstad Bob Oswald
Meeting was convened at 12:15 pm at Suite 404, 1325 S. Colo. Blvd, Peter Milstein's office.
Review of Minutes of July meeting: Tom moved and Gary seconded
that the minutes ~ approved with minor corrections.
Treasurer's Report: Peter requested payment of
$
for services and office expenses. Connie moved and Anna seconded that his request be approved.Past President's Report: Gary had attended a recent meeting with
MWCI, which is preparing a monograph for water purveyors about how to set up a water conservation program. MWCI is also
involved in setting up an irrigation auditor's training program with an expert from New Mexico, primarily for employees of the Denver Water Department. MWCI asked if XC! would like to set up an additional program, to follow the 2-day seminar, in order to save paying the man's travel expenses.
Peter suggested we set i t up as a profit-making venture, and plan on cancelling if there aren't enough attendees pre-registered to make i t worthwhile. Tom noted that 15 students seems to be a maximum number for a class of this· type, to give adequate instruction to everyone. He said Arapahoe Community College could provide the computers and the space for the class.
Tom, Anna, Peter, and Larry Keesen will form a committee to set up this program, if feasible. Tom will contact Larry aboub the best time to hold the seminars.
Gary offered to talk with Liz Inman about XC! and MWCI setting up the seminars for DWD and others. Another seminar topic suggested was a homeowners' clinic, in which people could get individual help with their own landscapes. This topic was tabled t i l l spring.
MWCI is interested in drafting a letter of understanding about how MWCI and XC! will communicate and work together. Peter noted that there seemed to be much overlap between XC! and MWCI as far as general aims, and i t would be advantageous to to develop ways to cooperate and coordinate better to avoid duplication of
ef fort s. Peter w i l l meet with Pa t Fi tz gerald (Chai.rman,
~
... MWCI), ~;f0"('-n~) Ic;. (:.t-\ '7e. ~ "
d ~ V~7 n~~
who has i n i cat e d h e t-h ink s the D W Dis ke e f> i ft g I! ;S ft 9 .. :!. ~_ ~._~_~_~-lj~'!"O"tr ~~ StA.~ r
MWCI and XC!, in order to keep the publicity for itself. Anna noted that DWD has said they don't want to "get all the calls," yet they keep putting only their phone number on the
b roc h u res. H t II e j w a-n-t- -t,..o -k-e-el'·-tn e -gl-e r--y-, tire-y-ne-e-d--""t1>-
-s111'1JTy--<---th~
Gary noted that since MWCI is more "utilities-oriented," rather than broad-based, they are less likely to go off in a direction DWD might not like, so DWD may favor retention of MWCI over XC! XC! needs to come up with a unique service that other
organizationS can't supply; perhaps focusing on certification of Xeriscape contractors.
Tom mentioned that one of his biggest problems as a landscape architect is the fact that XC! and others have created a demand for Xeriscape plants, but hasn't worked on the supply side, such that there is often a critical shortage of appropriate plants. He thinks this oversight will backfire. People will think we don't know what we're talking about.
Anna moved and Tom seconded that a small committee
Qf
XC! meet with MWCI to draft a letter£i
understanding betweent the two organiza tions. Peter will work wi th Diane (lu~..
~t eM.~~.-(.\... of MWCI to draft a letter for approval by both boards. Bob and Gary will work on the project as well. Gary suggested XC! be named as "technical source" for MWCI, and provide certification ofspeakers, as well as a speakers' bureau for the seminars, while MWCI line up the locations for the seminars. Peter noted that i t takes resources and money to set up a certification program.
Anna noted that MWCI could do all this alone, but they are willing to work with us. It was decided that the M.O.U. would discuss cooperation in general, and the seminars specifically, offering XCI's service in certification of speakers, and
"whatever else we can do to help with the seminars."
David Winger will attend a seminar meeting on August 22 with MWCI (8:30 a.m., Coal Mine and Bowles). Connie will call David with the topics suggested in previous XC! meetings. If XC! wants to be listed as a sponsor we are asked to put up half the cost of producing the brochure. Tom noted that we need to know the cost of this and if profits from seminars will be split with us, too. Peter suggested that part of the certification of speakers be to set standard fees for the speakers. Tom moved and Connie
seconded that XC! ~ half the brochure printing if the fee ~
reasonable. David will find out at the meeting and report back.
President's Report
Ideal Energy Home: Susan Brown/Valerian has drawn up a landscape plan for the home which is at Holly and Orchard (open Sept. 13 -Oct. 13). An article for the Rocky Mountain News will be keyed into the plan. Two articles for the News and one for utility
flyers will describe the home. We will adapt the AS LA Garden Tour brochure ad for the utility flyer. Booth staffing and
seminar speakers are needed for Sept. 27 and Oct. 4 from 12-1:30. We will bring a table and have a simple display or use DWD's
displays. A low-maintenance booth was favored. Anna noted that the plants in the plan have been selected based on the Xeriscape plant list, though the final choice of plants based on
availability hasn't been made. Tom offered to look over the .
completed plan to check that final plant choice is in accord with Xeriscape Zones, etc. Gary moved, and Bob seconded, that the plan be approved, since it's based on the Xeriscape plant list, with Tom checking the final plan on behalf
£f
the ECCOM.Perennial Plant Workshop: Though XC! could get some publicity, i t was moved
lY
Anna, and secondedlY
Connie, that we won'tparticipate in this year's event, due to extremely short notice, but will write a letter expressing interest in helping with next year's workshop.
Vice President's Report: Next meeting set for October 25th.
Purpose of meeting is educational, and to change bylaws, as per ECCOM's 8 Aug. 91 meeting. The Museum of Natural History was suggested as a meeting place.
Executive Director's Report: ECCOM reviewed the slate of
candidates for Board of Directors, which includes people from 10 sectors of society, such as green industry, business, private, utilities, etc. Gary suggested environmental organizations be represented on the Board. Tom moved and Anna seconded additional candidates for the slate. - - -
-Time line for Board of Directors adoption is: Sept. 15: Recruitment complete
Sept. 30: Board will have established standing committees
Membership Welcome Letter: Peter asked to be able to defer
finalization of the welcome letter until the standing committees have been established. Tom ~ moved, and Gary seconded.
Peter's next goal is to get the B.O.D. on board, and assist with Memo of Understanding with MWCI.
Newsletter Items: Newsletter will request articles for next year's Denver Post series.
Next Meeting: Sept 6, 12:00 noon, Peter's office.
Executive Committee Meeting Agenda Xeriscape Coloradol
6 September 91
Review Minutes of August meeting (Connie) Review Treasurer's Report (Bob)
Past PresidentJs
,
Report
',~~
-
~
rAJJ:-e~
o Ideal Energ~Ome updat~ .
Vice President's R port
~
o Future meeting program/location Executive Director's Report
o New member "Welcome" letters o Future negotiations
XERISCAPE COLORADO!
Long Range Planning and Organization Committee
Gary Finstad, Chairman
July 9th, 1991 Meeting Agenda
I. Where are we now and where can we go? (develope a purpose statement)
II. Brainstorm a proposed plan by assessing the organization's internal and external needs in the following areas:
a. leadership and membership b. revenues and fund raising
c. demonstration gardens, seminars and other programs
d. public relations, public information, . printed materials,
films and videos
e. cooperative joint ventures f. other
III. Prioritize objectives and set them into a long range timeline:
a. 1st year b. 2nd year c. 3rd year
Executive Committee Meeting Agenda Xeriscape Coloradol
6 September 91
Review Minutes of August meetinq (connie) Review Treasurer's Report (Bob)
Past PresidentJ~ ~eport
o MWCI/XCO
- letter of understanding
- joint meeting agenda ideas
- date of first meeting
o 192 Xeriscape seminars
President's Report
o Ideal Energy Home update Vice President's Report
o Future meeting program/location Executive Director's Report
o New member "Welcome" letters o Future negotiations
BOD Nominations - Larry Keesen, Chair o Review list
o November meeting planning - Time/Location
- Getting to know one another - Agenda
Other Actions/Information:
Next Meeting date:
MUTUAL LETTER OF COOPERATION AND UNDERSTANDING
by and between
METRO WATER CONSERVATION INC. and
XERISCAPE COLORADO! INC.
Whereas both organizations wish to work together towards the achievement of a successful 1992 Xeriscape Public Seminars and Lectures program that provides quality educational sessions for the community
Be i t resolved that Xeriscape Colorado! Inc. agrees to provide to this joint effort the technical expertise needed to supply the required qualified speakers, lecturers and programs appropriate to these sessions during 1992
Whereas both organizations wish to mutually develop a Xeriscape Seminar and Lecture program (for 1993) that will serve the entire metropolitan area with the following needs:
1. A coordinated and centralized information, reservation and ticket sales system
2. A coordinated program that offers all hosts and sponsors a community wide presentation and implementation
3. A standardized program that provides the highest quality of speakers, courses and arrangements
4. A program that provides the broadest visibility and acknowledgement possible for hosts and sponsors Be i t resolved that a joint standing committee with equal representation from both boards will be formed and authorized to operate, by November 1, 1991, for the purpose of planning and implementing a 1993 Xeriscape Seminar and Lecture program on a metropolitan area wide basis.
Whereas both organizations seem to have multiple purposes that overlap in serving to educate the community on water conservation Be i t resolved that both organizations, perhaps through joint
board
meetings andjor
subsequent sub committee meetings will, over the next year (1992), investigate more fully the possibilities of joint ventures and merging their efforts on these multiple purposesMutual Understanding page 2
It is hereby affirmed that the aforementioned resolutions are the
desire of both Metro Water Conservation Inc. and Xeriscape
Colorado! Inc., their Boards of Directors and their Memberships. Therefore both organizations will act immediately and jointly upon these resolutions.
AGREED:
METRO WATER CONSERVATION INC.
Patrick Fitzgerald, Chairman Date
XERISCAPE COLORADO! INC.
MWCI/Xeri8capa Coloradol SEMINARS
COOPBRATIVB BFFORTS GUIDELINBShared Responsibilities:
o cost of brochures and mailings
o Distribution of promotional materials via:
- Newsletters
- Organization's mailing lists
-
~~~h Q~~.ni3ationto-~cmber3o Development and distribution of press materials
o Review participant surveys (annually)
o Future program planninq/development
HWCI Responsibilities:
o
Seminar administration
asfollows:
- Organizational assistance for hosts
requesting help
- Registration for
~mallerparticipating hosts
- Accounting for all participating host
o Development of annual promotional brochure
o Maintenance of seminar nO$ts' database
Xeriscape Colorado! kesponsibilities:
o Maintenance of speakers database, including:
- Speaker's profile
- Current address and
phonenumb9rs
o Seek out new and experienced speakers
o Development of Speaker's standards/certification
o Development
ofSeminar materials
- Generalized topic outlines (for use by hosts)
- Slide database, slide shows, videos
o Maintenance of seminar participants database
()
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XERISCAPE! Board of Directors~~d I\~~
"&t.tl'
St"'Y'\ 0.. Th~\(i6~ Prospect Assignments forLeTTtJ.-
Nominating Committeek~t=~~tf\
U~1f
Larry Ketsen. Chairman Kessen Water Management, Inc. )(
)
695-7711Mark Johnson
John Stinson
Charles Jordan
10020 E. Girard Ave. #200 Denver, CO 80231
M;~/'A11..
CIVITAS, Inc.0
'''''T~
1422 Delgeny Denver, CO 80202Colorado Design Group ~
8980 S. Santa Fe Drive Littleton, CO 80125
-riAt-F~~:5' ~~~'/~c
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Denver Water Department 1600 W. 12th Ave.
Denver, CO 80254 Pat Fitzgerald
r¥
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Platte Canyon W &S District 8739 W. Coal Mine RoadX
Littleton, CO 80123 Steve Boand Don Godi '. Stanley Brown,Jr.
Jim Grabow Ken SalazarRep. Matt Jones
Aquasan, Inc.
1101 W. Mineral #260 Littleton, CO 80120
Don Godi & Associates J(
7805 W. Hampden .
Lakewood, CO 80227
.
"'Alameda
'
-Wholesal~
'
NurseryX
3160 S. ZuniEnglewood, CO 80110
Big Tool Box
xX
8080 S. Holly Littleton, CO 80122
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Dept. of Natural Resources1313 Sherman Street #718 Denver, CO 80203
Colorado State Legislature State Capitol:&i1ding S71-0053 759-0713
., q
1-(,$315'
9~-I./()OO 628-6504 979-2333 798-7778 989-2853 . "761-6131 . " 220-0202 866-3311 866-2910 466-2280'1IM~ );jPJi~ (~~~
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. / Anna Thurston Greg Hurst Tom Garber Dan Komlo Gary Vitt Panayoti Kelaidis Linda Firth John Carney ,Joan Anderman
~inda~~
Frank
Ragan~bJ,e;r H~ts
Valatie Smith Bruce Wilhelm Xeriscape Colorado! )(%City of Aurora, Utilities Dept. 1470 S. Havana St.
Aurora, CO 80012 EDAWX
240 E. Mountain Ave. Ft. Collins, CO 80524
Colorado Landscape Entps.
X
P.O. Box 1600 Arvada, CO 8000 1 Bookcliff Gardens
X
755 26th Road Grand Junction, CO 81506 Lawn Doctor )( 3340 Capitol Dr. Colorado Springs, CO 80915Denver Botanic Gardens
X
909 York St. Denver, CO 80206
City of Colo. Springs Utilities " POB 1103, MC 630
Colorado Springs, CO 80947-0001
Urban Design Group 0
1440 Blake St., #300 Denver, CO 80202
L · d In a Rae Pr uctions
f!A
od .1160 Holly St. Denver, CO 80220
Aurora Parks & Recreation Dept.
X
1470 S. Havana
St.,
5thFI.
Aurora, CO 80012
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City of Lakewood
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445 S.
Allison Pkwy. ~tle;tJLakewood, CO 80226
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,~ The Wilhelrua:o~1i( ~ :.1£1. 8200 E. »arvard A~, . Denver, CO 80231 1 '.r .. 695-7381 484-6073 430-1949 242-7769 595-0740 370-8054 322-1410 623-3800 322-9498 695-7168 750-9273Sterling Schuttz
City of Arvada
431-3035
8101 Ralston Road
Arvada, CO 80001-8101
Gary Finstad
Soil Conservation Service __
236-2702
730 Simms, Rm. 416
360-4492
Golden, CO 80401
Ralph Moore
675 Bellaire St.
355-3123
Denver, CO 80220
Jim Feucht
CSU Extension
KX'
Xk'227-8994
15200 W. 6th Ave.
Golden, CO 80401
Tony Koski
CSU Turf Research
&Extension
491-7070
Shepardson Building
Ft. Collins, CO 80523
David Harrison
Nature Conservancy
444-2950
1244 Pine St.
Boulder, CO 80302
Dan Komlo
(Listed above)
~
Robert White
ARC International
920-1966
P.O. Box 12396
220-8777 (Den.)
Aspen, CO 81612
Fritz Bennedict
1280 Ute Street
925-3481
Aspen, CO 81611
925-7327
Bob Oswald
Colorado Dept. of N
"
atural
Resour~866-4640
1313 Sherman St., Rm. 219
722-2989
Denver, CO 80203
I
q 1'1/
Nancy Hargodine
Pauline Afshar
US EPA
294-1176
999 18th St., #500
989-1178
Denver, CO 80202
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XERisCAP~
coLoRAdo!
October 1, 1991
Anna Thurston
Xeriscape Colorado! Inc.
%City of Aur'ora, utilities Dept.
1470 South Havana Street Aurora, CO 80012
Dear Anna:
We are most pleased that you have chosen to serve on the Xeriscape
Colorado 'Inc., Board of Directors and look forward to working with
you to build a strong future for the organization in the state of Colorado.
This letter is to notify you that the first meeting of the new Xeriscape Colorado Inc., Board of Directors will be held on Friday,
October 25, 1991 from 3:00 p.m. to 5:00 p.m. This organizational
and introductory meeting will be held in the V.I.P. Board Room at the Denver Museum of Natural History, at Colorado and Montview Boulevards in Denver.
In preparation for this meeting, we have enclosed a Board Members'
Personal Information For~, which we would appreciate your filling
out and returning to us by October 10, 1991. Please use the
enclosed self addressed return envelope.
Shortly we will be forwarding a packet containing revised Bylaws, Articles of Incorporation and application for non profit status to
be filed with the Internal Revenue Service. There will be other
materials attached that will give you ~ good understanding of the
organization and its activities, as well as an agenda for the upcoming meeting.
Since each of you has received a copy of the Long Range Plan of the
.organization, we hope that you will give i t a glance before filling
out the 'enclosed Personal Information Form.. On this form you, will
note an area for indicating your preference as to which' Standing
Committee(s) you would like to be most involved with regarding the
development of the strategic efforts of Xeriscape Colorado. It is'
,most important that you complete this part of the form!
Board of Directors Page Two
October 1, 1991
Again, we are overjoyed at the prospect of serving with you on the Board of Directors of Xeriscape Colorado Inc., and very much look
forward to seeing you on Friday, October 25th. If you have any
questions or need further information, please contact us or Peter B. Milstein, Executive Director, at (303) 756-7943.
Sincerely,
Larry Keesen, Chairman Nominating Committee
(303) 695-7711 Enclosure
Anna Thurston, President Interim Executive Committee
(303) 695-7381
P.S. At 7:00 p.m. on October 25th (the same day as the Board
meeting), a membership meeting of Xeriscape Colorado will be held. All board members are cordially invited to attend. This membership meeting will feature a preview screening of the XERISCAPE FOR URBAN WILDLIFE video produced by the Denver Museum of Natural History and funded by the Denver Water Department.
/
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-
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~
Executive Committee Meeting Agenda
Xeriscape Colorado!
11 October 91
Review Minutes of September meeting (Connie) Review Treasurer's Report (Bob)
President's Report
o MWCI/XCO - letter of understanding o '92 Xeriscape seminars
Vice President's Report
o BOD Meeting Up ate
D ~ •
Executive Director's Repo t
o New member "Welcome" letters o Future negotiations
Other Actions/Information:
o National Xeriscape Council, Inc.
o Fox Hollow Update/letter to Jan (special)
'VtG
1~4~
Next Meeting date:
Adjourn
XERISCAPE COLORADO! EXECUTIVE COMMITTEE MEETING
6 September 1991
In attendance: Anna Thurston
Tom Stephens Connie Ellefson
Peter Milstein Gary Finstad Bob Oswald
Meeting was convened at 12:10 pm at Suite 404, 1325 S. Colo. Blvd, Peter Milstein's office.
Review of Minutes of August meeting: Tom moved and Bob seconded
that the minutes ~ approved with several corrections.
Treasurer's Report: Beginning balance was $5457.87. Revenues
from 8 memberships and brochures, signs and payment for DBG
concert totaled $437.50. Expense consisted of payment to Peter
Milstein of $2131.33. Ending balance was $3764.04. Bob moved
and Anna seconded Connie's request for $52.95 to purchase boxed
for XC! mugs ~ approved. Connie moved and Gary seconded that
Bob re reimbursed $13.67 for postage as requested. Past President's Report:
~AAQ Y.(AAFlJIo.N"'<n
Mutua Letter of Understanding: Peter, David Winger and Diane
Christiansen had drafted a letter of understanding. Pat
Fitzgerald (MWCI) suggested 2 pp. of M.L.U. stand alone, with outline of shared responsibilities listed separately.
Tom suggested we approve the M.L.U. subject to approval by MWCI and submit suggested guidelines as outline for starting the process.
Agenda for MWCI/XC!: Seminar status report, ask them for input
about meeting dates, consider long-range plan cross-ties, plant list update, timeline '92-'93 seminar series.
Peter suggested we spend our energy on getting Board of Directors in place and tend to MWCI issue later.
B.O.D. Nominations - Larry Keesen - Chair: The list of
potential Board members was reviewed and changes made.
Peter suggested first meeting be late in the day or after work; a
social occasion to get acquainted. Tom strongly advised tapping
people to be on standing committees at the meeting and to get
them signed up. The Finance Committee would be asked to take
over "money" issue.
A notebook will be prepared for B.O.D. members to peruse in
advance with bylaws, committees, "fact sheet" of XC! achievements in 1991, and number of new members.
Notebook might also contain calendar
Of
~
S
for'91-'92
meetings, target dates from long-range plan and a financialreport. Gary will bring new exhibit from SCS on Xeriscape,
Denver Water Department may bring their exhibit, too.
Xeriscape Seminar Review - report of 5 Sept. meeting. 48
speakers are available, Denver Regional Council of Governments is
a new sponsor, as well as South Suburban Parks. The fee for
speakers will be standardized at $150. Deadline for
participation is Sept 15, and for ordering calendars. By Sept.
20th dates will be listed in the calendar, and by October 20ththe brochure will be developed.
President's Report:
Ideal Energy Home: Tom reviewed plans. Most plants are now in
the ground. Walking tours are scheduled from 1-2 pm on Sept 18
and 25. Membership brochures, and display board will be
available at the tour.
ALCC Trade Show: Meeting 12 Sept @3:15, and three successive
Thursdays. Members of the committee include Tom Stephens, David
Winger, Jim Knopf, Anna Thurston, Marcia Tatroe and Jim Clark. Seminar ideas will be discussed.
Vice President's Report: Tom hadn't been able to reach the
Natural History Museum about the next meeting.
Executive Director's Report: Peter had revamped the welcome
letter, but Mike Chaiffetz hadn't brough it over yet.
Also reported that Carmine I rola of Aqua-san was attempting to start a water education foundation for Colorado.
Negotiations: Peter would like to go before Chips
and Charlie Jordan in the Denver Water Dept. about
for XCI's proposed water conservation foundation. He
suggested Larry Keesen join him in the meeting. Bob Oswald or
Don Godi were also suggested to join in the meeting. Anna moved and Tom seconded that Peter wait to hear if Charlie Jordan would agree to
k
on theBOard of "'i5I'r'ector""S;then set ~ the meeting.In the next month-and-a-half Peter will focus on getting funding and organizing the Board of Director's meeting to be a first class presentation.
Other Actions/Info: Newsletter will have article about "advice
from legal council" to disband voting membership in favor of a
board of directors. Also in newsletter will be a call for
articles to go into the Denver Post gardening section next
spring. Contact: Leanna Diercks, 799-9090, #387 (w), 978-9203 (H).
Meeting was adjourned at 3:25 pm
XERISCAPE COLORADO!
EXECUTIVE COMMITTEE SPECIAL PLANNING MEETING 24 September 1991
In attendance: Anna Thurston Tom Stephens Connie Ellefson Larry Keesen Peter Milstein Gary Finstad Bob Oswald
October 25 Board of Directors and General Membership meeting:
Tom reported that the Natural History Museum was willing to waive their normal $100 fee for the use of the room to be used for the meeting. Anna agreed to ask Jim Grabow or Carl Anderson to
sponsor food and drinks for the Board of Directors meeting. Anna will bring~name tags. Board of Director members will have had a chance to digest Long Range Plan, and bios of other members, in order to elect officers.
Agenda for B.O.D. meeting:
3:00 - 3:30 Mixer: Hors-doeuvres, free soft drinks and
coffee, cash bar for wine or beer. Connie will follow up on catering. Anna will bring display to set up, and set out plant focus signs and "At Home .• " brochures. Slides will be shown during on a small screen at the side. Larry will
bring a slide projector. Anna will call around to obtain slides of several Xeriscape demo gardens.
3:30
=
5:00 meeting: Larry will co-preside, along with someone from the Western Slope, if possible.1. Gary will give a brief history of XC! and Anna will discuss what projects we've done this year.
2. Election of officers based on bios, which B.O.D. members will be asked to f i l l out and return promptly to Peter. 3. Committee development - as outlined in long-range plan
Finance Program
Long Range Planning Bylaws
Public Relations Technical Review
Research
4. Approving bylaws and articles of incorporation
5. Board members set new meeting time, preferably before year's end. The ECCOM of the Board of Directors will take over current ECCOM duties as of January 1992.
6. Status of Water Conservation Foundation - John Wilson of the law firm doing our filing (Davis, Graham
&
Stubbs) Adjourn promptly at 5:00General Membership Meeting
The bar will remain open t i l l 6:00. Meeting will consist of
changing bylaws to have voting status of general membership be
turned over to Board of Directors. This topic is to be discussed
in the newsletter, to present advantages of this arrangement. Remainder of meeting will be preview of the Natural History
Museum's Xeriscape video, and perhaps a Sunset Magazine Xeriscape
video. Some mention should be made about how to check these
videos out, and where they are available. Connie will find out
if the Denver Botanic Garden library has videos available for checkout.
Special meeting was adjourned at 9:00 am
