Application for continuation grant

-.

'lATIONr\L jEWISH r .''-it-' FOR IMMUNOLOCI AND RESPIRATORY MEDIU'.t

Ellen Meltzer, Grants Management Specialist

and

Frances Johnson, Program Officer

Biomedical Information Support Branch

Extramural Programs

National Librnry of Medicine

Bethesda, Maryland 20894

Dear

Ms Johnson and Ms Meltzer,

:400 Jach.son Streer

Denver. CO 80206

Tel 303 388 4461

Gerald Tucker Memorial

Medical Librnry

303

-

398-1483

fax: 303-27~2149

rfd10@csn

.

org

!1-

)

q

3

Enclosed is our Application for Continuation Grant. As you can see from our progress

report, everything is going as planned. Although the system is not up yet completely we

already have our brochure printed and I have enclosed a copy for you.

You

will

also note that our unexpended balance is very high

due to the reason listed in our

explanation of the unobligated balance. A formal request to carry forward the unexpended

balance

will

accompany the financial status report that is due within 90 days

after

January

31, 1994.

Please call me or our grants office personnel, Mr. Kim McLachan, 303-398-1057, if

you

have any questions or concerns.

Sincerely Yours

~9:~

Rosalind F. Dudden

Health Sciences Librarian

Principal Investigator, SALS Enhancement Project

Formerly N.JIIonal JeiN1s11 Hosp11al National Asthma Center

COMPLE~"E AifD RftUJUI APPLICA'fiOif BY

1

DECEMBER

1993

BLR Form app~Jh~~

DEPARTMENT OF HEALTH AND HUMAN SERVICES PUBLIC HEALTH SERVICE

APPLICATION

FOR CONTINUATION GRANT

REVIEW GROUP ITYPEJACTIVITYJ

5

I

G08

I

TOTAL PROJECT PERIOD

GRANT NUMBER

IJ!05434-02

From:

02/0

'f/93

Through:

01/31/95

REQUESTED BUDGET PERIOD

From:

02/01/94

Through:

01/31/95

To be verified by spplic:.nt. Check lnfonnstlon In Items 1 through 6. If Incorrect, furnish correct lnfonnstlon In Item 13.

1. TITLE OF PROJECT

SALS ·ENHANCEMENT PROJECT

2a. PRINCIPAL INVESTIGATOR OR PROGRAM DIRECTOR 4. APPLICANT ORGANIZATION (Name and address, street, city, (Name and address, street, city,-.state, zip code) state, zip code)

DUDDEN, ROSALIND F NATIONAL JEWISH CENTER 'FOR ~-

-NATIONAL JEWISH CENTER FOR IMMUNOLOGY & RESPlRATORY !'lED

1400

JACI(SOif ST

1400

J ACJCSON ST

DENVER, -CO

80206

DEliVER,

co

80206

BITNET/INTERNET ADDRESS 5. ENTITY IDENTIFICATION NUMBER

_1840402559

A

₁

rfdlO@csn.org

2b. DEPARTMENT, SERVICE, LABORATORY OR EQUIVALENT 6. TITLE AND ADDRESS OF ADMINISTRATIVE OFFICIAL

MEDICAL LIBRARY f'IGR OF RESEARCH AD!'IIIfiS'lRATIOif

2c. MAJOR SUBDIVISION lf:lfiOiflL JEWISH CEN'fER FOR

RESEARCB·SERYICES If'lf'IUIIOLOGY & 'RESPIRATORY !'lED

3. ORGANIZATIONAL COMPONENT TO RECEIVE CREDIT FOR

1400

J-lClCSON ST BIOMEDICAL RESEARCH SUPPORT GRANT (See Instructions) DENVER,

co

80206

30

HOSPITAL '

n/a

BITNET/INTERNET ADDRESS Comj)lete the following (sH Instructions)

7. HUMAN SUBJECTS If uyes·· lAB •b. Assurance _{of 10. COSTS REQUESTED FOR NEXT BUDGET PERIOD}

~

~~n

YES

exemption no. !!! approval compliance no.

10a. DIRECT$

39,005

10b. TOTAL$

39,005

eMile

11. INVENTIONS AND PATENTS (See instructions) Not 8. VERTEBRATE ANIMALS If .. YES, .. _{8b. Animal welfare}

MNo nYES

If

n

Previously

n

previously IACUC approval date assurance no.

fXl

~n

YES

"YES," reported reported

TELEPHONE AND FAX INFORMATION

9. PERFORMANCE SITE(S) (Organizations and addresses) _{12a. PRINCIPAL INVESTIGATOR AREA TELEPHONE NO.}

OR CODE AND FAX NO.

Gerald Tucker :Memorial Medical Library PROGRAM DIRECTOR (Item 2a)

_398-1483

National Jewish Center For Innnunology _{Rosalind F. Dudden}

₃₀₃

270-2149

( f and Respiratory :Medicine

12b. NAME OF ADMINISTRATIVE

1400

Jackson Street _{OFFICIAL (Item 6)}

398-1043

Denver, Colorado

80206

Judith Baskett

303

270-2104

( f

12c. NAME AND TITLE OF OFFICIAL

_398-1043

ax) ax)

SIGNING FOR APPLICANT

₃₀₃

_270-2104

_{( f}

ORGANIZATION (Item 15) ax)

Judith

A.

Baskett

n/a

BITNET/INTERNET ADDRESS

13. USE THIS SPACE FOR CORRECTIONS TO ITEMS 1 THROUGH 6. INDICATE THE NUMBER(S) WHERE ANSWERS APPLY.

14. PRINCIPAL INVESTIGATOR/PROGRAM DIRECTOR ASSURANCE: I agree to accept responsibility for SIGNATURE OF PERSON NAMED IN 2a the scientific conduct of the project and to ~rovlde the required progress reports If a grant Is awarded (In ink. "Per" signature not acceptable.)

as a result of this application. Willful provision of false Information Is a criminal offense (U.S. Code, ~;;: ~

Title 18, Section 1001). I am aware that any false, fictitious, or fraudulent statement may, In addition

to other remedies available to the Government, subject me to civil penalties under the Program Fraud • Civil Remedies Act of 1986 (<45 CFR 79).

15.CERTIFICATION AND ACCEPTANCE: I certify that the statements herein are true and complete to lhe SIGNATURE OF PERSON NAMED IN 12c best of my knowledge, and accept the obligation to comply with the Public Heailh Service tenns and (In ink. "Per" signature not acceptable.) conditions If a grant Is awarded as the resuil of this application. A willfully false certification Is a criminal

offense (U.S. Code, Title 18, Section 1001). I am aware that any false, ficlitious, or fraudulent statement may, in addilion to olher remedies available to lhe Government, subject me to civil penalties under the

Program Fraud Civil Remedies Act of 1986 (45 CFR 79).

PHS 2590,0ptional (Rev. 9/91) Page 1

DATE

DATE

DETAILED BUDGET FOR FROM THROUGH GRANT NUMBER NEXT BUDGET PERIOD

Febr 1,

DIRECT COSTS ONLY

1994

Jan 31 1995

GOB

LM05435-02

PERSONNEL tJJ..

'"' rv. only) TYPE

EF;ORT IN ST. ~R AMQ~~()UESTED (Omit cimts)

NAME ROLE ON APPT. _ON BASE SALARY FRINGE TO TALS

PROJECT JIVJIIII:>J

PROJ SALARY REQUESTED BENEFITS

Persorme1 Contributed

SUBTOTALS CONSULTANT COSTS

EQUIPMENT (Itemize)

See Budget justification narrative and spreadsheet

12,000

SUPPLIES (Itemize by category) ..

: .. : .. : .. : :;;;;: .. TRAVEL _{::::::::::;:;:;· ..} : ~:::

PATIENT CARE COSTS jiNPATIENT

I

OUTPATIENT

ALTERATIONS AND RENOVATIONS (Itemize by category) . . ._{. .} .

. . . .

OTHER EXPENSES (Itemize by category) :;:::;:::;:::;::::{::::::

See Budget Justification narrative and spreadsheet

27,005

SUBTOTAL DIRECT COSTS FOR NEXT BUDGET PERIOD CONSORTIUM/CONTRACTUAL COSTS

DIRECT COSTS $ _TOTAL ~

INDIRECT COSTS $

TOTAL DIRECT COSTS FOR NEXT BUDGET PERIOD (Enter on Page 1, Item 10a)

..

$

₃

_9,

₀₀

₅

GRANT NUMBER BUDGET JUSTIFICATION

G08 LMOS434-0:2

SUPPLEMENTAL INFORMATION REGARDING ITEMS IN THE PROPOSED BUDGET FOR THE NEXT PERIOD WHICH REQUIRE

EXPLANATION OR JUSTIFICATION. (See instructions)

The SALS Enhancement Project Budget Justifications

and Explanation of Unobligated Balance

Introduction

The SALS Enhancement Project is now in its first of two years. The second year

is

a smaller amount of money. The money is designated to continue with retrospective conversion costs

and

to implement in three libraries the innovative concept of connected a major integrate library system, CARL, to the hospital information system network. This concept was tested in the first year in two libraries.

Of

the seven

original libraries, three drop out in the second year, with four libraries remaining. As in the fJrSt year, there are significant contribution from each institution in staff time, space, and equipment

Year 2 Justification

1. Personnel

Each project participant

is

contributing the salary and fringe benefits of the personnel engaged in this project. See Chart 3 to show these contributions by percentage of total

time

used to accomplish these goals.

2. Consultant Costs

There are no consultant costs.

3. Equipment

Each library again would

be

spending a different amount of money based on its individual need.

Three

of the new libraries would

be

purchasing the equipment to connect to the hospital information system. The

three

existing libraries

will

be

not

be

participating in the second year. The specific costs are outlined in the attached chart.

4. Supplies

There are no supply costs

FROM THROUGH

CURRENT BUDGET PERIOD

February 1, 1993

January 31, 1994

The following pertains to your CURRENT PHS budget. This infonnation may be used in detennining the amount of support for the NEXT budget period

TOTAL ESTIMATED ESTIMATED

EXPENDITURES AND UNOBLIGATED EXPLAIN ANY SIGNIFICANT ESTIMATED

A. CURRENT BUDGET OBLIGATIONS BALANCE UNOBLIGATED BALANCE IN COLUMN 2

(1) (2) (3)

TOTAL DIRECT COSTS

_$179,013

_$

_121,0

₇₇

se

e attached

INDIRECT COSTS (As provided)

n/a

n/a

TOTALS v

PHS 2590 (Re . 9/91) Form Pa e 3 Pa e g ) g l .. Use Continuation Pages if necessary)

GRANT NUMBER: .._. _ _ G08:w..¥>o~..o~L~M~Ow.54~34;x.;;;-02"""'----...£

5. Travel

No travel costs are being requested. Any library director who

is

speaking

at

a meeting about the grant

will

be supported by that institution.

6. Patient Care Costs

There are no patient care costs

7 Alterations and Renovations

No renovation costs are being requested. Any needed for extra installation of any equipment

will

be picked

up by the institution involved. Installation of the terminal server would be absorbed by the institution.

8. Consortium/Contractual Costs

None

9. Other Expenses

During the 2nd year the new libraries

will

be paying for their own CARL system maintenance fees. Funds

are requesting to fmish the retrospective conversion, connect

to

the hospital information system, and pay

for the

three

new CARL ports necessary

to

do this. Each

library

again would

be

spending a different

amount of money

based

on its individual need. Costs are outlined in the attached chart.

Explanation of Unobligated Balance

Ten months into the grant, the SALS Enhancement

Project has

a large unobligated balance. The processes

of the grant are on schedule and most of the money has been committed. The reasons for this unobligated

balance are as follows.

1. Delays in implementation of technology. SID and SWM have not expended any money because CARL

has not been able

to

put their project on a high priority list.

2. Delays in the implementation of the item by item retrospective conversion of some of the libraries.

3. Delays with the City and County of Denver in not signing the contract until August, 1993. DGC is just

now spending the money

to

start the project.

4. Delays with the cooperating libraries who have spent their money in billing National Jewish for

re-embursement. The dales are caused by the inexperience of the institutions accounting departments in

dealing with

Nlli/

NJC subcontract billing methods.

PHS-2950 (Rev. 9191) (Form Page 3) Page_!:L Use Continuation Pages if Necessary

~

(/)

~I 11/30/93 The SALS Enhancement Project Budget Justification Chart -- Year 2

U\ 0

~

~

-~

3

~ ~ I.IJ

-

_l

p

~

~

C'.

=

115 C'.

g

i

=-J

1YEAR l BUDGET PLAN

3.... •

Mn•·' -• ' ..., · _{. for use with}

I more than nne nnrt

Tezminal Server for connection to IDS

13.

F.nnr ·~Total:

R.

r..

.

r .

-"CMU

CHSC Comract fee!! for CARl

..

Per Port Software license and hardware maintenance

Per POrt telecommunications equipment connection

IDirect'R,

.

: ('

.

ISALS "'· -•·

Monographs: re .. ""~""'.: ve Number of records

Oriainal Cataloain1 - Monosuaphs Number of records

OCLC S:.O.SIS

OCLC costs per book by dial-nO Number of records

OCLC costs per book by Denison Number of records

IR_c.

.

.

....

-• CMU Tnt.RI•

ITotal Dir~t Costs Year l ft_ ... Period~

Unit Cost DCO LMC

$4000

$12SO

$350

$5

$3750

750

$20

$500

25

$4

$2

$1550

175

$5800 $5800 NJC PMH $4000

$4000

$4000

$4000

$3750

$3750

$1050

$1050

$1500

$1000

300

200

$300

15

$1050

300 $630 $400

315

200

$7230

$7250

$11230

$11250

Total $4000 $4000

$3750

$1050

$1000

200

$525

150

$400

200

$6725

$10725

$12000

$12000

$11250

$3150

$7250

$800

$1575

$2980

$27005

$39005

I

I

~

..

{

-GRANT NUMBER: G08 lM05434-02 BIOGRAPHICAL SKETCH

GivP. the following information for all new key personnel, consultants, and collaborators. Copy this page for each person.

NAME POSITION TITLE

Rosalind F. Dudden

Health Sciences Librarian

EDUCATION (Begin with baccalaureate or other initial professional education, such as nursing, and include postdoctoral training.)

INSTITUTION AND LOCATION DEGREE YEAR FIELD OF STUDY

CONFERRED

Finch College, New York City, New York

B.A.

1966

History

University of Denver, Denver, Colorado

M.A.

1970

Librarianship

RESEARCH AND PROFESSIONAL EXPERIENCE: Concluding with present position, list, in chronological order, previous employment, ex-perience, and honors. Key personnel include the principal investigator and any other individual who participate in the scientific development or execution of the project. Key personnel typically will include all individuals with doctoral or other professional degrees but in some pro-jects will include individuals at the masters or baccalaureate level provided they contribute in a substantive way to the scientific development or execution of the project. Include present membership on any Federal Government public advisory committee. List, in chronological order, the titles, all authors, and complete references to all publications during the past three years and to representative earlier publications perti-nent to this application. DO NOT EXCEED TWO PAGES.

Professional Experience

Health Sciences Librarian, National Jewish Center for Immunology and Respimtory Medicine, 1400 Jackson Street. Denver, CO 80206. March, 1986 to presenL

Principal Investigator, SALS Enhancement Project. a

NIHJNLM

Information Systems Grant. totaling $219,014. The award is a seven-library cooperative grant to participate in the CARL System as full

n.s

USClS in Denver,

Colorado. February 1,1993 to January 31,1995.

Co-Principle Investigator, NJCNET/NFSNET Connection Grant. a National Sciecne Foundation Internet Connection Grant. awarded Septemeber, 1993.

Director of Library Services. Melcy Medical Center, 1619 Milwaukee SL, Denver, CO 80206. (303-393-3000) September, 1971 toFebruary, 1986.

Professjopal Certjficatjop apd Awards

Distinguished Member, Academy of Health Informatioo Professionals, Medical Library Association. January 1, 1990 to December 31, 1995. Prev. Certified Medical Librarian, November, 1980 to December 31, 1990.

The GeorKe

and

Ida Elliot

Prize,

for the publication issued that year that has been most effective in furthering medicallibrarianship from the Medical Library Association June, 1981. Won for the article, "JCAH

Accreditation and the Hospital Library: a Guide f<r Librarians". by Toppec

1M.

Bradley J, Dudden RF, Epstein BA. LambremontJA. Putney 1R.Iiulll!kd.Lib.r~ 1980 Apr: 68(2):212-219.

Resolution of a Debt of Gratitude, from the Hospital Libraries Section. Medical Library Association May 28, 1984. For developing the "Minimum Standards for Health Sciences Libraries in Hospitals," Medical Library Association, 1984.

Barbara McDowell Award. from the Midcontinental Chapter of the Medical Library Association September 29, 1988. F<X' excellence in hospitallibrarianship.

Publjcatjops

Topper JM. Bradley J. Dudden RF, Epstein BA, Lambremont JA, Putney

1R.

JCAH Accreditation and the Hospital Library:

a

Guide for Librarians. Bulletin gf ~Medical Ubraly Association 1980 Apr; 68 (2): 212-219. (Winner of the George and Ida Elliot Prize for the publication issued that year that has been most effective in furthering medicallibrarianship).

Dudden RF. Book Review: Hospital Library ManagemenL Bulletin

S2f

~ Medical Library Association 1984 Oct; 72 (4):404-405.

Dudden RF. A Successful Cooperative Philosophy of Resource Sharing as Demonstrated in Colorado, U.S. A .•

in: Proceec1inK I. 5th International Congress of Medjcal Librarianship. Tokyo, Japan, 1985, pp. 204-209. Fedders C. Dudden RF. Jacobsen CA. Professional Software's Sel'ials Control System (Feature Software Review).

Libraty Software Review 1987 Jan-Feb; 6 (I): 37-41.

GRANT NUMBER: ... _ __...G0""'8..,_LM"""""'054o<;Loj34 .. -02;;.K.t0. _ _ _ _ _

Dudden RF. Book Review: Improving Communication in the Library. Bulletin gf ~Medical Library Association 1987 July; 75 (3):272-273.

Dudden RF. Hospital Library Automation: What is in your In-Box? Council Quotes: Bulletin gf ~Colorado

Council gf Medical Librarians 1989 Nov; 12 (6}:mtpaged.

Dudden RF. Volunteers: How to Keep them Coming Back.

Colorado

Libraries 1991 Jun; 17 (2):14-15.

Professional Assocjatjon Actjyjtjes

Chairpezson. Research Task Force of the Hospital Libraries Section of the Medical Library Association. 1992-1994 Membez, Chair Designate. Hospital Libraries Committee of the Medical Library Association. 1992-1995

Newsletter Editor. Council Quotes, the Newsletter of the Coloraro Council of Medical Librarians. 1991--Chairperson. Exchange Advisory Committee of the Medical Library Association. 1990-1991

Chairperson. Hospital Library Standards and Pmctices Committee of the Medical Library Association. 1982-1984 Olairperson. Hospital Libraries Section of the Medical Library Association. 1987-1988

President Colorado Council of Medical Librarians. 1975-1976

Chairperson. Union List of Serials Committee of the Colorado Council of Medical Librarians. 1978-1989

Speeches and Presentatjons--lnyjted

(a se)ectjop from

l4l

Library System Software for Small Hospital Libraries, a sharing session. Presented at the Annual Meeting of the Medical Library Association, in New Orleans, LA. May 25, 1988.

Hospital Library Automation: What is in your In-Box. Presented at the Annual Meeting of the Midcontinental Chapter of the Medical Library Association, in Kansas City, MO. Oct 5, 1989.

Levels of Information Seeking Behavior at a Specialized Consumer Health Library. A panel presentation presented at the Annual Meeting of the Midcontinental Chaptc'l' of the Medical Library Associatioo, in Seattle, W A. Sep 21, 1990.

Coopezative Collection Development Presented at the Annual Meeting of the Midcontinental Chapter of the Medical Library Association, in StLouis, MO. Oct 1, 1992.

Speeches and Presentatjons--Contrjbuted

Ca selectjog from 23)

Levels of Response to Informatioo Seeking Behaviors in a Specialized Consllllla' and Patient Health Information Service. A poster session, presented at the Annual Meeting of the Medical Library Association, in Detroit, MI. May 21, 1990.

SerialsQuest - the New MLA Exchange. A poster session at the Annual Meeting of the Midcontinental Olapter of the Medical Library Association, in Rapid City, S.D. Sep, 1992.

The SALS Enhancement Project, a NLM Information Systems Grant A poster session poresented at the Annual

Meeting of the Midcontinental Chapter of the Medical Library Association, in Omaha, NE, Oct 2, 1993.

Computer Skms or Irajnjne

Bibliographic Searching: NLM, BRS, DIALOG, PaperChase, Wilsonline, Data-Star, CARL Communications: Internet via Colorado Supemet, Majordomo List Management

Interlibrary Loan: OCLC, IX>CLINE

Serials Management: PHILSOM, SerialsQuest, Ebsconet Monographic Management: OCLC

Acquisitions: Vendor dial-up ordering: Majors Scientific Books and Login Brothers Book Co.

Macintosh Programs: Microsoft Word 4.0, Microsoft Excel, Microsoft Project, Microsoft Works, Microsoft File, Microphone II, SuperPaint, Foxbase+ for the Mac, Pro-Cite for the Macintosh including Bibliolinks, Endnote including Endlink, Diskfit, McWrite, McPaint, Microsoft Multiplan, Microsoft Chart

ffiM Programs: OOS, QuickDoc, Procomm, Passport, Norton Utilities, QOOS3, Fastback

PHS-2950 (Rev. 9/91} (Form Page 4) Page...2_ Use Continuation Pages if Necessary D

OTHER SUPPORT (Use continuation pages if necessary)

GRANT NUMBER

GOB

IM5434-02

FOLLOW INSTRUCTIONS CAREFULLY. Incomplete, inaccurate, or ambiguous information about OTHER SUPPORT could lead to significant delays in the review and/or funding of the application.

Other support is defined as all funds or resources, whether Federal, non-Federal, or institutional, available to the principal

investigator/program director (and other key personnel named in the application) in direct support of their research endeavors through research or training grants, cooperative agreements, contracts, fellowships, gifts, prizes, and other means.

Reporting requirements are: For each of the key personnel, describe (1) all currently sctive support and (2) all applications and proposals

pending review or award, whether related to this application or not. If the support is part of a larger project, identify the principal investigator/program director and provide the data for the relevant subproject(s). If an individual has no active or pending support, check "None." Use continuation pages as needed to provide the required information in the formst as shown below. Key personnel are defined as all individuals who participate in the scientific development or execution of the project. Key personnel typically will include all individuals with doctoral or other professional degrees, but in some projects will include individuals at the masters or baccalaureate level provided they contribute in a substantive way to the scientific development or execution of the project.

Name

__

R_o_s_a_l_i_n_d_F_._Du_d_d_en

__________

Active _X _ _ _ Pending _ _ _ _ None

a. Source and identifying no. _N ...

a..._t ...

i ... ou..nwa._.l__._S...,c .... j._.e ... n_...c_,e'"'--...JFwo""J..,.m,_.d...,a ... t_..j .._.awnL-..lL#....,N.._I..._R'-'9l...3..._1u8.J.JO ... S....,4,.__ _ _ P.l. Davj

d

Tkl e

Title

NJCNET/NSFNET Connection

b. Your role on project

__

e_o_-_p_r_1_-n_c_1_-p_l_e_I_n_v_e_s_t_1_-g_a_t_o_r

________

% Effort

10%

c. Dates and costs of entire project

9/15/93

to

2/28/95

$29,795

same

d. Dates and costs of current y e a r

-The NJCNET/NSFNET Connection Proposal is to connect the nearly

e. Specific aims of p r o j e c t - - - = - - - . : . . . . _ _ _

completed internal netwrok at National Jewsih (NJCNET) to the NSFNET/Internet through

Colorado SUpernet using TI service. The co-investigators have designed and implemented

teh NJCNET and have the expertise needed to support TCP/IP. This connection will greatly

benefit the institution by providing access to BITNET and Internet mail, GENBANK and EMBl

._ .. :.

databases, FTP, supercomputers, image transfers, and various library services.

f. Describe scientific and budgetary overlap

There is no budgetary overlap but 'the accomplishment of

. '

the NJCNET/NSFNET connection might influence how the CARL menu is made available on the

PCs of the NJC employees.

g. Describe adjustments you will make if the present application is funded (budget, % effort, aims, etc.)

no adjustments/ it is funded.

PROGRESS REPORT SUMMARY

PRINCIPAL INVESTIGATOR OR PROGRAM DIRECTOR

Rosalind

F.

Dudden

APPLICANT ORGANIZATION

National Jewish Center for Immunology and Resp Med

TITLE OF PROJECT (Repeat title shown In item 1 on first page)

SALS Enhancement Project

(SEE INSTRUCTIONS)

Progress Report Summary

GRANT NUMBER

G08 LM05434-02

PERIOD COVERED BY THIS REPORT

FROM THROUGH

Febr 1, 1993

. '

Nov 30 1993

The SALS Enhancement Project implementation

is

going very well Until August

everything was on schedule

.

During the spring, From February 25 until May 15th, the

group met every week

to

implement each different phase of the project.

As

it turned out

every meeting was on a different subject with different forms

to

fill

out. The group relied

on experts

to

change their OCLC profile;

to

profile their databases on

CARL;

to

order

retrospective tapes and processing from OCLC, Amigos, and Blackwell;

to

order in-house

personnel

to

run cables;

to

select and purchase microcomputer equipment;

to set

up

parameter for loading the data

into

CARL; and now,

to

stan learning how

to

use the CARL

system.

In

August, progress slowed while CARL delayed in installing the equipment and loading

the databases. Also some needed equipment did not arrive on time. These types of delays

were anticipated and the group was glad they had worked so hard and fast in the spring

to

get a good start on the process.

In

relation

to

bringing up three of the four new libraries,

everything was in place

to

do

this

in August.

Delays have also been experiences in the second

part

of the grant being done in

the

first

year by two of the existing CARL libraries, that of connecting the CARL system

to

the

institutional information systems network

. This

is new technology and both CARL

and

the

in-house IS people delayed in putting the project on their priorities list.

Below are specifics about what has been accomplished in relation

to

what was planned in

the original grant. These

tasks

remain numbered in reference

to

the original grant

application. Dates are identified by quarter in relation

to

the two year project. "New" refers

to

the four new libraries; "Existing" to the three

1.1.

Each new library will contract with UCHSC to establish an institutional database on the CARL

System and receive system support. (New: 1st

Qtr)

Each new library has contracted and paid for access

to

CARL and for system support

through June 30, 1994. UCHSC has coordinated meeting and training as necessary

.

These

contracts were discussed at several meetings beginning on February 25th

1

.

2.

Each new library will establish a contract with UCHSC to do current and/or retrospective

cataloging. (New

:

1st Qtr)

Those new libraries choosing to contract with UCHSC have. These include LMC

and

DGC. NJC and PMH already employ catalogers and have contracted with them to do the

retrospective conversion on an item by item level. NJC has finished its item-by-item

retrospective conversion and PMH is just starting.

PHS 2590 (Rev. 9/91) (Form Page 6) Page __lL_ (Use continuation pages if necessary)

GRANT NUMBER:.._. _..;aG0"'-¥,¥8..,.Lw.:.M_0~54~34-0~*-2 _ _ _ ... 1.3. Denver General will contract with BCR to establish an

<XLC code

for current cataloging. (New:

1st Qtr) This was done.

1.4. Each library

will

contract with BCR to establish an OCLC authorization for retrospective cataloging. (New: 1st Qtr)

This was done at a meeting on March 25.

1.5. The libraries start retrospective cataloging plans. (All: 2nd Qtr)

This

was done at a meeting on March 25.

1.6. National Jewish, Porter, Lutheran, and Denver General (if necessary)

will

contract with BCR to create an OCLC tape which

will

include contracts with Amigos, Blackwell, and CARL. (New: 1st Qtr)

This was done at meetings on March 25 and June 17.

1be

cutover date for the Amigos tape reading was June 13. After that, all current cataloging on OCLC was sent to CARL on the overnight feed and stored to be added to the database

after

the retrospective tapes. The tapes for PMH was created by

<XLC

on Jun. 13. All four tapes were sent to Blackwell for subject authority. Blackwell sent them to CARL where they now reside.

1. 7. As a group, each new library

will

profile its database on CARL. (New: 2nd Qtr)

This was done

at

meetings on May 6th and May 27th. This profile was used to write the Loader Specifications for the databases.

1.8. The tapes of four libraries

will

be loaded into CARL according to the profiles established. (New: 2ndQtr)

This

is

in waiting. There is a step of creating loader specifications which was done. These loader specs are now being tested. As soon as they are approved, the four tapes

will

be

read into the CARL system.

1.9. The databases of the new libraries

will

be established for use by the library, either empty or containing the tape loaded retrospective data. (New: 3rd Qtr)

The databases of the new library have not been loaded yet due to delays with the loader specs.

2.1. Each library will order specific equipment. (All: 1st

Qtr;

and New 5th Qtr)

The equipment was discussed and detailed at meeting on Mar 11, Apr. 8, and Apr. 15. The preliminary meeting gave everyone an overview of the equipment requirements of the system. The second meeting was on specific equipment for the CARL interface.

Mter

these two meeting the CARL personnel met individually with PMH, LMC, DGC, and NJC to walk through the facility and talk to the information systems personnel

at

each institution. These meetings were held in April. The final meeting was to discuss microcomputer equipment

2.2. Each library

will

install specific equipment (All: 2nd Qtr and New 6th Qtr)

NJC, LMC, and PMH ordered their equipment in June and July. All the U.S. West dedicated phone lines were installed. The internal lines from the phone room to the library terminals were run. NJC and LMC came up live with CARL the week of October 11. PMH

will

soon be up due to delays with the lines. DGC

has

been delayed due to delays with their contract They are catching up with the rest of the group.

2.3. The Online Public Access Catalog and the main CARL menu

is

available to the health sciences professionals at each institution. (All: 3rd Qtr)

The CARL PAC is available

at

two of the four new libraries.

2.4. Each library, as desired, with assistance from UCHSC and CARL,

will

make the CARL database available on the in-house system. (Existing: 3rd

Qtr;

New 7th Qtr)

PHS 2590 (rev 9!)1) (Fonn Page 6) Page~ (use continuation pages if necessary) F

GRANT NUMBER: ...

-~G0~8..,.LI.t.LM~0~54;Loj3=4-..w0.-..2

_ _ _

...

The existing two libnuies that plan to do this have been seriously delayed in their activity

due to the work schedule and priorities at CARL. This

is

a new technology being attempted

and both sides are having a hard time giving the activity any priority.

In

October, however,

some progress was made and some telephone calls were exchanged. CARL has assured us

the plan is now on their schedule.

2.5.

As a group, the libraries

will

negotiate with PaperChase to have that system available on CARL for

their own library patrons. (All: 7th

Qtr)

This is a future plan.

3.1.

As a group, each library receives training in each module as it

is

activated. (All: 3rd

Qtr)

This

has been accomplished for some modules and is being planned for others as listed

below.

3.2.

The cataloging module for books and journals is activated and cataloging of books begins, using

either the UCHSC service or individually doing the cataloging. (New: 4th

Qtr)

Books are being cataloged and loaded into tape on an overnight feed, even though

the

databases are not up yet.

3. 3.

Each library can correct minor errors in the bibliographic data directly from each library as trained.

(New: 4th

Qtr)

The library staff was trained in bibliographic maintenance at meeting on August 6th.

3.4.

Each library closes its card catalog when enough records are in its database. (New: 4th

Qtr)

Since the databases are not up, this has not taken place.

3

.

5.

The

serials

control module

is

activated for each library and

serials

cataloging records

are

moved

over from the CONSER database resident on CARL or from OCLC. (New: 4th

Qtr)

The serials control module training

is

due to start in February, 1994. However, four

librarians attended OCLC serials format training on November

29th

in

preparation for this.

3.6.

Each library's serials holdings are loaded into SERHOID with CARL sending a tape to

the

University of Nebraska which acts as a SERHOID data source for this region for the

DOCLINE system. (All: 7th

Qtr)

This is unlikely to happen soon but serials holding will still be updated into SERHOID by

the previous method.

3. 7.

The circulation module is activated for each library. (New: 4th

Qtr)

The circulation parameters meeting took place November 9th. They are due Dec. 1.

3.8.

Each library builds its patron file. (New: 4th

Qtr)

Training in this function

is

scheduled for December 7th with training

in

the full circulation

system planned for January 13th

3.9.

The acquisitions module

is

activated for each library. (New: 4th

Qtr)

Training in this function is planned for late May, 1994

4.1.

Coordinated meetings of the whole group will be held regularly. (All: 1st

Qtr)

The group meet every week from February 25 to May 6th to coordinated these various

functions. Since June, the meetings have been every other week. Training in specific

functions will be the subject of further meetings. The regular meeting of the whole SALS

group has taken place every other month as scheduled.

4.2.

Coordinate the evaluation plan for the project (All: 1st

Qtr)

This committee has meet 3 times to discuss this topic.

4.3.

Coordinate end-user orientation and publicity. (All: 1st

Qtr)

PHS 2590 (rev 9f;l) (Fonn Page 6) Page _II _ (use continuation pages if necessary) F

GRANT NUMBER: ... _

_..G0~8_..L""'M_0""54~3=+~02-

_ _

_

This committee has meet five or six times and has produced a two color brochure that was

delivered from the printers on November 26th. The name, MedConnect, was chosen as a

group name after advise from a trademark lawyer.

4.4.

As CARL

brings

up new featmes, the libraries as a group

will

negotiate for their use. (All: 7th

Qtr)

CARL

Has

just brought up its new circulation system. The SALS libraries

will

be

trained

on this new system

.

4.5.

Coordinate the presentation of the results of

the

evaluation of

the

project at the MLA annual

meeting, regional meetings and as submitted

to

the Bulletin of

the

Medical

Libnuy

Association and other library publications (All: 4th

Qtr)

The first presentation, a poster session, has been done at the Annual Meeting of the

Midcontinental Chapter of the Medical

Library

Association in October, 1993, in

Omaha

and

the November meeting of the Colorado Council of Medical

Librarians.

Papers have been

submitted to the Annual Meeting of the Medical

Library

Association in San Antonio in

May, 1994, and the 7th International Congress of Medical Librarianship in Washington D.

C., in May, 1995. Articles announcing and desCribing the grant have

appeared

in many

in-house newsletters and in several library publications.

PHS 2590 (rev 9,91) (Fonn Page 6) Page~ (use continuation pages if necessary) F

GRANT NUMBER

PROGRESS REPORT (Personnel and Study Subjects) _GOB

_LM05434-02

All Personnel for the Current Budget Period

and Any Planned Changes In Personnel for the Next Budget Period

Use two sections. In the first section list All Cu"ent Personnel. In the second section list Planned Personnel Changes.

Name Degree(s) SSN Role on Project Date of Birth Annual

(e.g., PI, Res. Assoc.) (MMIDDIYY) % Effort

Rosalind F. Dudden

MA

127-36-6424

Principal

11/04/44

20%

Investigate

Rebecca Berg

MA

486-50-6245

Cooperating

08/15/45

10

%

Librarian

Danette Berzins

HA

280-60-9645

Cooperating

10/22/58

10%

Librar

i

an

Robin Waters

MA

509-52-6489

Cooperating

12/18/54

10%

Librarian

Margaret Bandy

HA

320-42-5847

Cooperating

01/13/47

10

%

Librarian

Lisa Traditi

MA

500-70-6524

Cooperat

i

ng

02/17/60

10%

Librarian

. -'

~~

Anne Klenk

HA

487

-

38

-

7302

Cooperating

01/11/36

10

%

Librarian

-' ...

Marla Graber

MA

309-54

-

7729

CARL Liaison

07/08/46

10%

Rick Forsman

~~\

170-38-3463

CARL

L

iaiso

n

01/27/51-'-

10

%

-not applicable

. ..

Prov1de the number of subjects enrolled m the study to date accordmg to the followmg categones. (See Page 8 for deflmt1ons.) American Indian

Asian or Pacific Black, not of White, not of Other or

or Alaskan Hispanic TOTAL

Native Islander Hispanic Origin Hispanic Origin Unknown

Female Male Unknown TOTAL

PHS 2590 (Rev. 9/91) (Form Page 7) Page _l3_ (Use continuation page if necessary)

CHECKLIST

GRANT NUMBER

GOB

I.M05

4

34-02

Check the appropriate boxes and provide the information requested. Make this page the last page of the signed original of the application.

1. ASSURANCES/CERTIFICATIONS _

The following assurances/certifications are made by checking the appropriate boxes and verified by the signature of the OFFICIAL SIGN-ING FOR APPLICANT ORGANIZATION on the FACE PAGE of the application. Descriptions of individual assurances/certifications begin on page 9 of Specific Instructions.

a. Human Subjects (Complete Item 7 on the Face Page)

n/ a

0

Full lAB Review

0

Expedited Review

Use of Human Subjects

0

Change

0

No Change Since Previous Submission

b. Vertebrate Animals (Complete Item 8 on the Face Page)

nf

a

Use of Vertebrate Animals

0

Change

0

No Change Since Previous Submission

c. Inventions and Patents (Complete Item 11 on the Face Page)

d. Debarment and Suspension

IX]

No

0

Yes (Attach explanation)

e. Lobbying

With Federal appropriated funds

[X]

No

With other than Federal appropriated funds

[X]

-

No

0

Yes

(If "yes", see page 13, and attach Standard Form LLL, "Disclosure of Lobbying Activities," to the application behind the Checklist.)

f. Delinquent Federal Debt [ ] No

0

Yes (Attach explanation)

g. Misconduct in Science (Form PHS 6315)

rn

Filed

D

Not Filed

If filed, date of Initial Assurance or latest Annual Report

2/3/93

h. Civil Rights i. Handicapped Individuals

Form HHS 441 Form HHS 641

I]

Filed [ ] Filed

0

Not Filed

0

Not Filed

2. PROGRAM INCOME (See Instructions, Page 16) l l / a

j. Sex Discrimination Form HHS 639-A

lKJ

Filed

D

Not Filed

k. Age Discrimination Form HHS 680

IKJ

Filed

0

Not Filed

All applications must indicate (Yes or No) whether program income is anticipated during the period(s) for which grant support is requested.

0

No

0

Yes. If "Yes" use the format below to reflect the amount and source(s) of anticipated program income.

Budget Period Anticipated Amount Source(s)

3. INDIRECT COST

n/ a

Indicate the applicant organization's most recent indirect cost rate established with the appropriate DHHS Regional Office, or, in the case of forprofit organizations, the rate established with the appropriate PHS Agency Cost Advisory Office. Indirect costs will not be paid on foreign grants, construction grants, grants to Federal organizations and grants to individuals, and usually not on conference grants. Follow any additional instructions provided for Research Career Development Awards, Institutional National Research Service Awards, and specialized grant applications.

0

DHHS Agreement Dated:

0

No Indirect Costs Requested

0

No DHHS Agreement, but rates established with Date

CALCULATION*

Enter proposed budget period:

Amount of base$ x Rate applied % = Indirect costs $

Add to total direct costs from form page 2 and enter new total on Face Page, item 10b

·check appropriate box(es):

0

Salary and wage base

0

Modified total direct costs base

0

Other base (Attach explanation)

0

Off-site, other special rate, or more than one rate involved (Attach explanation)

OGC REMINDER:

When you submit this grant

application, please send us

a complete copy (excluding

appendix material).

Thanks.

"NT REVIEW

•ant Applications)

1

' 1 '

~

Sponsor's Due Date:

I

?

U

' 1

3

f--'-- - - - Ext. #

I

j-J ]Budget

Peri

~

d:

c?«/z•.to /

f

!_

13

:--- - - - Ext. # Budget Amount: _ _ _ _

/ · ; I I (Center # ( ~ ./ r esearch Grant (R) _ _ Training Grant (T) _ _ New (N) Department _ _ RCDA/Fellowship/lnvestigatorship (F) _ _ Contract (C) _ _ Subcontract (S) _ _ Other (0)

____Y"1

Continuation (C) _ _ Renewal (REN) _ _ Revision (REV) _ _ Supplement (S) _ _ Other (0) _ _ Med 1 - 5th Floor _ _ Med 2 - 6th Floor _ _ Peds - Pediatrics

)C' BMA - Biomedical Affairs (BAS, etc)

Human Subjects: Yes _ _

Animal Subjects: Yes _ _

No

XJ

No

.>a

If yes, approval date & signature _ _ _ _ _ _ _ _ _ _ _ _

If yes, approval date & signature _ _ _ _ _ _ _ _ _ _ _ _

*Biohazards: Yes__ No~ If yes, approval date & signature _ _ _ _ _ _ _ _ _ _ _ _

Will this project require additional space: Yes _ _ No '><::3

Will this project require special equipment which is presently unavailable: Yes _ _ No ____L!!_

If yes, how will this be provided: requested in application: Yes__ No _ _

Other ( s p e c i f y ) - - - --

-Will this project require space renovation/alterations: Yes _ _ No ?:J

If yes, how will this be funded: requested in application: Yes _ _ No _ _

r-0ther ( s p e c i f y )

-/ill this project require any other hospital support: Yes _ _ No _.::C:_

If yes, please s p e c i f y :

-You have read and understood the Misconduct in Science Policy and agree to comply with this provisions: Yes _ _ No _ _

BUDGET RECAP Salaries (Total) P.l. Effort _ _ _ _ _ % P.l. Salary % Fringe Benefits @ % Equipment Consultants Supplies Travel: Domestic Foreign Animal Costs

Patient Care IP/OP Alteration/Renovations Subcontract Costs Other Trainee Costs: "esidual Stipends Tuition Travel Other rOTAL DIRECT COST

Indirect Cost@ _ _ _ _ % TOTAL COST $

1.

/

/)71

;;;;>'

.

- ' t/ ) 7,

1

.

'~0

r-'

; )

•Includes recombinant DNA, pathogenic micro-organisms and dangerous chemicals.

DISTRIBUTION: Research Administration (White) \

1576

, SIGNATURES

llM!

k

/7

,'/

2

~

/;

}_

;;,

j_]

PrinCipaJflVestigator/(Sponsor)

7

DATE

Sponsor~d Fellow (if applicable) DATE

\t..!k

~

etA

Department Chairm

1

z

j

t

J

'l

3

Dl\ E

Remarks: _ _ _ _ _ _ _ __ _ __ _ _ _ _ _ _

Principal Investigator (Pink) Development Office (Yellow)