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Mny 5, 1969 H0w;ird T. Ryan Man;,1,,;r, A,n,~ricAn Dairy Associ.ation ; I) or.Lh Wacker Dt·ive Ch Le ago, 111 inois 60606 ( ;,_. tlern~n: n,r
On beh;ilf of the American Dairy Association of Colorado, this letter of intenl is submitted requesting th.at American Dairy Association of Colorado he accorded the regular rights, privileges and benefits of .memhership in t:hc 1 ation, l American Dairy Association upon the following terms and conditions: 1. Beginning April 1, 1969, American Dairy Association of Colorado
will make payme ts to the National American Dairy Association each month equal to one-twelfth of the yearly obligation, which would be imposed under the currently used Membership Affiliation and Service Agreement. ($3,027.17, per month).
2. That American Dairy Association of Colorado will undertake to comply with other terms and conditions of the Membership Affiliation and Service Agreement.
3. That.this temporary arrangement shall terminate on December 31, 1969, or upon the acceptance of a signed Membership Affiliation and Servic~ Agreement received from American Dairy Association of Colorado, or upon the failure of American Dairy Association of Colorado to make any monthly payment when due.
4. It ·1s understood that this letter-of-intent in no way obligates ADA of Colorado to concern itself with the "Wyoming Situation" as referred to ADA of Colorado by National ADA (Ray West letter of April 14, 1969) or the finance of any other ADA member unit. ' ou may be assured that the representatives of American Dairy Association of Colorado will use their best judgment and effort to effect a satisfactory ,n<:·mbership arrangement with American Dairy Associati;m.
•
R. K. Alkireamer1can dairy
assoc1at1on
- - - of
Co/or
aJo
955 Eleventh Street • Phone 222-8541 Denver, Colorado 80204
May S, 1969
American Dairy Association of Colorado Executive Committee recommends the following to the Board of Directors of Mountain Empire Dairymen's Association:
Howard T. Ryan Mena r
That the MEDA Board of Directors 'be asked to reinstate the 1/3/¢/cwt "set-aside" for national promotion immediately with the understanding that ADA of Colorado will move to satisfy the letter-of-intent on the basis of nine monthly payments of $3,027.17 each; such payments to be made first from the escrowed 1968 set-aside fund (which totals $19,393) and then use such additional monies· as are required from the (reinstated) 1969 1/3¢/cwt. set-aside. (See "letter-of-intent" attached).
-0-Presented to MEDA Executive Committee (Schlachter, Brock, Camerlo and Lange) 5/5/69 by ADA Executive Committee (Alkire, Bohlender, Weng, Tribelhorn, Reid and Woodis--Miller, excused).
1
AMERICAN DAIRY ASSOCIATION OF COLORADO EXECUTIVE COMMITTEE
Mays, 1969 MINUTES
The meeting was called to order by the Chairman, R. K. Alkire. Members present were: R. K. Alkire, Ad9}ph Bohlender, C. A. Reid, Jr., Norman Weng, /lit. H. Miller, Vic Tribelhorn, John Woodis, and Manager Howard Ryan.
The Minutes of the April 10, 1969, Executive Committee were read by secretary, Norman Weng. A.H. Miller made a motion for approval of these minutes. The motion seconded by Adolph Bohlender. Motion carried.
The Financial Statement for April, 1969, was read by secretary, Norman Weng. A.H. Miller made a motion for approval of the Financial Statement. C. A. Reid, Jr., seconded, and motion was carried.
Adolph Bohlender moved, John Woodis seconded, that proposal #2 as recorded in April 10, 1969 minutes of ADA of Colorado Executive Committee be rescinded. Approved unanimously.
Considerable discussion was held concerning recommendations to be given to MEDA Board of Directors regarding the "Letter of Intent" from National ADA. A recommendation was made by Vic Tribelhorn that ADA of Colorado revise the
"letter of intent" (see attached) to make payments equal to nine payments of !/12th of Colorado's "basic charges" assessment from National ADA, effective April 1, 1969.
Adolph Bohlender moved,
c.
A. Reid, Jr., seconded, to reinstated proposal #2 (of April 10) with language amended to make the proposal read as follows:American Dairy Association of Colorado Executive Committee recommends the following to the Board of Directors of Mountain Empire Dairymen's Associa tHm,
"That the MEDA Board of Directors be asked to reinstate the 1/3¢/cwt set-aside for national promotion immediately with the understanding that ADA of Colorado will move to satisfy_the letter-of-intent on the basis of nine monthly payments of $3,027.17 each; such payments to be made first from the escrowed 1968 set-aside fund (which totals $19,393) and then use such additional monies as are required from the, (reinstated) 1969 1/3¢/cwt. set-aside. (See "letter-of-intent" attached)." Motion approved unanimously.
A motion was made by A.H. Miller, seconded by Vic Tribelhorn, that the
ADA of Colorado's revised version of the "letter-of-intent" and the recommendation (see above) be presented to the MEDA Executive Committee. Motion carried.
- , I
,,
MINUTES May 5, 1969
Meeting recessed for lunch.
ADA of Colorado Executive Committee met in joint meeting with MEDA Executive Committee. The "Letter-of-Intent" together with proposal of recommendation ·from ADA of Colorado Executive Committee was presented to MEDA Board of
Directors. Discussion followed. It was decided by MEDA Executive Committee, that no decision on their part would be rendered until after a meeting of their full Board of Directors.
Meeting adjourned.
ADA of Colorado Executive Committee reconvened.
Discussion was held concerning meeting with MEDA Board. It was decided to wait for the decision before any further contact with National ADA.
Meeting adjourned.
Next time of meeting will be given by notification from Manager Ryan.
Norman Weng Secretary
(
•
•
•
•
;, .... .,AMERICAN DAIRY ASSOCIATION of COLORADO EXECUTIVE CO~..MITTEE
MAY 5, 1969
A G E N D A
Call to Order
Minutes of April 10, 1969, Meeting •
April, 1969, Financial Statement
Formu~ation of Recommendation to MEDA
(Procedural Suggest i on: Take unanimous action
on reconsiderat ion of action and recommendation as recorded in the April 10, 1969, minutes.) A. New Developments since April 10 meeting.
B. Discussion
C. Conclusion - Action
• Manager's Items of Business (as time will permit) • Luncheon Recess (12:30 p.m.)
• Joint Meeting with MEDA Executive Committee 2 p.m. • ADA of Colorado Executive Committee reconvene
• Old Business • New Business
•
•
Executive Session (if desired) Ag.journ
# # #
M. J. Framberger General Manager
american dairy association
20 north wacker drive · chicago, illinois 60606 • state 2-4916 code 312 May 9, 1969
Mr. Howard T. Ryan
American Dairy Association
of Colorado
955 - 11th Street
Denver, Colorado 80204
As we agreed, the Executive Committee in their recent meeting gave
attention to the affiliation agreement with American Dairy Association of Colorado, and the interpretation of the "letter of intent" as it relates
to Colorado1s 1969 obligations.
It was their decision that if ADA of Colorado agrees to the "letter of intent" it would be acceptable to prorate the Colorado 1969 payments
beginning April 1, 1969, rather than the total obligation for the complete calendar year. The basis for this decision is that April 1, 1969 coincides with the date that the Board of Directors of American Dairy Association
approved the resolution permitting the "letter of intent" arrangement with
Colorado.
In other words, the total payment expected from ADA of Colorado during the calendar year 1969 would be nine-twelfths of $36,326 or $27,244. It is the hope of the Executive Committee and myself that this action will
assist your organization to work more favorably with the MEDA Board in securing approval for affiliation with the national organization under the proposed arrangement.
cc: Mr. Emmett N. Carter Mr. Harold Peterson
Mr. Ray L. West Mr. Vi<;:tor Tribelhorn
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y
asso
c
at1
955 Elevrmth Street • Phone 222-8541. De ver, Col ado 80204
Mr. M. J. Framberger
American Dairy Association
20 North Wacker Drive
Chicago, Illinois 60606
Marty:
of
May 12, 1969
Please convey our thanks to the National ADA Executive Committee for its
action regarding the pro-rating of 1969 basic charge assessments for Colorado to a nine-month basis.
As Mr. Carter doubtless informed you and the Executive Committee, the opportunity to meet with the MEDA Executive Committee was presented to
Howard T. Ryan Manager
us at an earlier-than-anticipated date. We had to meet with the MEDA group at that time (May 5) or wait at least another month. Therefore, we went
ahead with .the meeting and made our recommendation on the nine-month
pro-rata basis.
In capsule, we have asked MEDA. to reinstate the monies to facilitate
execution of the "letter-of-:intent" by ADA of Colorado...£or the remainder of
1969.
We will advise you of the MEDA Board of Directors' decision when we receive. it.
We believe it is pertinent to mention ·that we (ADA of Colorado) feel we've
pushed about as hard as .is prudent on the "letter-qf-intent" matter. (The MEDA Executive Committee expressed a preference for handling this matter itself in
presenting it to the full YJEDA Board of Directors.)
Whatever happens on the letter-of-intent, ADA of Colorado does not wish in any way to j~opardize the opportunity of getting conclusive action on the regular
Affiliation Agreement from the full membership of MEDA at next Fall's round of
dis.trict meetings.
That's it to this point, Marty. Our thanks again for the cooperation of all of you at National ADA. We share your hope for a successful culmination of what
has been a long and often frustrating situation for all concerned.
cc: E. Carter H. Peterson
R. /Jest
Cordially,
'Howard T. Ryan
CARNATION
C
OMPANY
Johnstown, Colorado 80534May 16, 1969
Mr. Howard Ryan
American Dairy Association of Colorado 955 11th Street
Denver, Colorado 80204
Dear Howard:
Some time ago we discussed the situation on ADA of Colorado not being a member of the national group and evap monies were being held in escrow, pending this being resolved.
Where does this matter now stand? Kindest personal regards •.•
H S. M ers SUPERINTENDENT HSM:pc
cJ\JlOUN
TA
a
945 11th Street, Denver
,
Colorado 80204
• Phone 825
-
0167
American Dairy Association of Colorado
955 11th Street
Denver, Colorado 80204 ATTENTION: Howie Ryan Gentlemen:
May 19, 1969
At the regular meeting of the Board of Directors of Mountain Empire Dairymen's Association, Inc. held May 15, 1969, the Board elected to advise American Dairy Association of Colorado that Mountain Empire Dairymen's Association, Inc. does not wish to use any funds for national affiliation until the membership votes this fall on the affiliation for 1970.
CD:dfk
Sincerely,
MOUNTAIN EMPIRE DAIRYMEN'S ASSOCIATION, INC.
Chet Davidson Manager
ame
r
1can dairy assoc1at1on
_95_5_E-le_v_e-nt_h_S_t_re-et-.-P-h-on_e_22_2-854--1- - -
of
Colo raJo
Denver, Colorado 80204 Mr. R. K. Alkire Mr. Adolph Bohlender Mr. Norman Weng Mr. Vic Tribelhorn Mr.
c
.
A. Reid, Jr. Mr. A. H. Miller Mr. John Woodis Gentlemen: May 20, 1969The attached letter regarding the !'letter of intent" issue was received today from MEDA and is, obviously, self-explanatory.
You will note that although our recommendation regarding the "interim affiliation" has not been accepted, the door remains open for a full-membership decision on permanent affiliation at next Fall's district meetings.
I believe it is a matter for Executive Committee decision as to how we handle notification of National ADA on the MEDA decision.
What is your pleasure, please?
A note or a call will be appreciated.
Our next regular ADA of Colorado Executive Committee meeting is to be held June 19, on which date we are scheduled to meet in joint session with the full MEDA Board to present budget plans for the co-op's forth-coming fiscal year.
Enc: May 19 MEDA letter
Best regards,
Howard T. Ryan Manager
Howard T. Ryan
dairy assoc1at1on
- - - of
CoforaJo
955 Eleventh Street • Phone 222-8541
amer1can
Denver, Colorado 80204 May 23, 1969 Mr. R. K. Alkire Mr. Adolph Bohlender Mr. Norman Weng Mr. Vic Tribelhorn Mr. A. H. Miller Mr. C. A. Reid, Jr. Mr. John Woodis Gentlemen:An ADA of Colorado Executive Committee meeting has be requested for 10 A.M., Tuesday May 27, 1969.
In view of the short notice, please to let us know if you can make it.
contrary you will know that enough to have ~ o r this meeting.
caml upon receipt of this letter Unless you are notified to the confirmations have been received
Principle business of this session will be a discussion relating to the recent action by the MEDA Board of Directors relative to the "letter of intent". HTR:pf Best regards, Howard T. Ryan Manager Howard T. Ryan Manager
"
W
estern
Colorado
1621 Gunnison Blvd. P. 0. Box 2203 Tell'phone: 243-0162
MILK
PRODUCERS
ASSOCIATION, INC.
Grand Junction, Colorado 8150 I
Howard Ryan Western ~olo, A, D, A.
955
11th, Street Denver, Colorado 80204 Dear Howie: 27 1960 ''
/In the Directors Meeting of April 1, 1969 a motion was put on the floor and carried, directing that the Colorado A. D. A. funds held in escrow, the 1/3 cent should be withdrawn and applied to Western Colorado A. D. A.
However if at such a time in the future a program can be developed we will be happy to look at it.
GI~~
Western Colorado Milk ProducersP. 0, Box 2203
Grand Junction, Color1do
Charles Cameron, lanager
American Dairy Association of Colorado
1. Cal l- to-Order
EXECUTIVE COMMITTEE May 27, 1969 A G E N D A
2. Minutes of May 5, 1969, meeting (read & approve) 3. National ADA affi l iation
K. Review of pertinent communication since May 5 meeting. lo Letter from National ADK approving nine-month
remittance for 1969.
2. Letter from MEDA stating the desire of the co-op' s Board of Directors that no funds be used for natioaal affiliation unti l the MEDA membership votes on the issue at the Fall, 1969, MEDA district meetings.
3. Communication from Western Colorado Milk Producers.
4 o Letter of Inquery from Carnation Coo, Johnstown.
B. Discussion/,Eroposals C. Jktion
4. Manager's Items of Business So Old Business
6. New Business
7o Executive Sess~on (if desired) 8. Adjourn
"
..
AMERICAN DAIRY ASSOCIATION OF COLORADO EXECUTIVE COMMITTEE
May 27, 1969 MINUTES
The meeting was called to order at 10 a.m., by Chairman R. K. Alkire. Members present were Adolph Bohlender, Norman Weng, Vic Tribelhorn, A.H. Miller and
c.
A. Reid, Jr. Also present, Manager Howard Ryan.Vic Tribelhorn moved, Adolph Bohlender seconded, acceptance of the minutes of the May S, 1969, ADA of Colorado Executive Committee meeting minutes as presented. Motion carried, unanimously.
The issues of affiliation with National ADA, and means of effecting such affiliation being the prime purpose of this meeting, Manager Ryan revie~ed pertinent communica-tions received since the May S, 1969, meeting of the Executive Committee. Included in this review were:
A. A letter under date of May 9, 1969, from Manager M. J. Framberger of National ADA. (See copy attached).
B. A letter under date of May 16, 1969, from H.
s.
Myers, superintendent of the Carnation Company's Johnstown, Colorado, plant. (See copy attached).C. A letter under date of May 19, 1969, from Mountain Empire Dairymen's Association. (See copy attached).
D. An oral report of information received from Western Colorado Milk Producers Manager
c.
Cameron (letter forthcoming) to the effect that WCMP's Board of Directors has expressed its desire that no monies from the WCMP organzation be used for national ADA affiliation and that its portion of escrowed monies from the accrued set-aside of 1968 be placed in the WCMP advertising/promotion account handled by ADA of Colorado.Manager Ryan excused himself from the meeting for the duration of an "executive session""requested by Vic Tribelhorn.
When regular session was resumed, the following resolution was moved (by A.H. Miller, seconded by Adolph Bohlender) for adoption:
WHEREAS, at the annual meeting of ADA of Colorado, the Board of Directors by majority vote recommended to the Executive Committee that affiliation with National ADA be retained and;
WHEREAS, after due eensaderation and investigation by members of the Executive Committee of ADA of Colorado and with a unanimous vote of said Executive Committee, a recommendation (see May 5, 1969, ADA of Colorado Executive Committee meeting minutes) was made to the MEDA Board of Directors that Colorado remain affiliated on a minimum basis with the National (ADA) program, and;
•
,, .J ,#,..
., ,..
Minutes May 27, 1969WHEREAS, the Executive Committee of ADA construes the May 15, 1969,
action of the MEDA Board as a non-fulfillment of the contract between ADA of Colorado and MEDA;
THEREFORE BE IT RESOLVED
that the ADA of Colorado be placed on "inactive status" as of May 28, 1969,
subject to the following conditions:
1. The manager (of ADA of Colorado) is instructed to proceed under present conditions:
2. That any and all future meetings (of the ADA of Colorado Executive Committee) be called by the President of ADA of Colorado and such calls shall include reasons for the meeting.
3. The inactive term of ADA of Colorado shall be a date earlier than January 1, 1970; if no meeting is called, ADA of
Colorado shall be disolved.
4. Any funds held by ADA of Colorado shall be returned to those organizations from which said funds originated at the request of said organization.
Resolution adopted by unanimous vote of those present and voting.
Vic Tribelhorn moved,
c
.
A. Reid seconded, incorporation of pertinent letters (see attached as referred to by Items A-B-C-D above) be incorporated in minutes of this (May 27, 1969) meeting of ADA of Colorado Executive Committee. Motion carried, unanimously.Adolph Bohlender moved,
c
.
A. Reid, seconded, that the minutes of this May 27, 1969) meeting and the pertinent letters aforementioned be mailed to all members of the ADA'of Colorado'Boai:d of~Directors, all members of the MEDA Board of Directors and to Messrs. M. J. Frarnberger, Ray West, Harold Peterson and Emmett Carter of the National ADA organization; and that National ADA be informed that due to action taken by MEDA Board of May 15, 1969, ADA of Colorado finds itself unable to comply with the "letter-of-intent". Motion carried, unanimously.Adolph Bohlender moved, Vic Tribelhorn seconded, that MEDA be informed that until clarification from MEDA, ADA of Colorado's Executive Committee is in no position to instruct its manager to prepare a budget for continuation of the MEDA program. Motion carried, Unanirno.t1A!Y•
C. A. Reid moved, Adolph Bohlender seconded, for adjournment. Motion carried,
unanimously.
Meeting adjourned.
·l
.
JV
est rn
7
olorado
MILK PRODUCERS ASSOCIATIO ,
I
C. Grand Junction, Colorado 8150 I:-:ay
27, 1959 Em-1, .J'.'d Ryan ~es'ern Gelo. A. D. A.955
11th. Street Denver, Colorado 80204 Dear :Bowie: ~ I ' I 62 I Gunnison Blvd. P. O. Box 2203 Telrpho111:: 243-0162 ·In 'he Directors Eeetir.g of April 1, 1969 a mouon was out on the floor an carried, directing tnat the Colorado A. D. A, funds held
in escrow, the 1/3 cent should be vithdrawn and applied to ·estern Colorado A. D. A •
. ~m:rcver if at 81:.C~,_ a time in the future a program can be developed
we vill be happy tc look at it.
Sincerely, ,
/7
.
.
ca~~
Western Colorado Milk Producers
'?. 0. Box 2203
Grand Jur.ction, Color1do
dairy assoc1at1on
- - - -
of
CoforaJo
955 Eleventh Street • Phone 222-8541
amer1can
Denver, Colorado 80204
May 28, 1969
Directors of MEDA
Gentlemen:
Members of the ADA of Colorado Executive Committee have asked that the minutes of their meeting of May 27, 1969, which include a resolution relating to the existing MEDA-ADA of Colorado contract, be brought to your attention along with the other information enclosed.
It is their further wish that MEDA directors be informed that until clarification from MEDA, ADA of Colorado's Executive Committee is in no position to instruct its manager to prepare a budget for continuation of the MEDA program.
Sincerely,
American Dairy Association of Colorado
Howard T. Ryan Manager
Howard T. Ryan Manager
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CoforaJo
....
~·A.mf·rican Dairy Association
20 North Wacker Drive Chjccgo, Illinois 60606
:c ~n: 'i. J. Framberger
Ger .tJ e:nen:
May 28, 1969
JUE' to the May 15, 1969 action of the Board of Directors of Mountain
Smr•ire DaiJ~ymen' s Association, American Dairy Association of Colorado
fir.d:-:, itself unable to comply with the "letter-of-intent.:"
Lei:tE.rs and 'other documents enclosed explain the sequence of events.
cc: Mr. Enmett Carter
:·x. Ray West
i.½c. Harold Peterson
Sincerely,
American Dairy Association of Colorado
Executive Com.rni.ttee
Howard T. Ryan ·
Manager
Howard T. Ryan Manager
,. >
AMERICAN DAIRY ASSOCIATION of COLORADO
BALANCE ON HAND, May 1, 1969
---
-Income:
Vic Tribelhorn Mrs. J. P. Camerlo Central Bank and Trust Denver U.S. National Bank Carnation Co.
Western Colo. Milk Producers Fort Collins Milk Producers Administrative Supplement
Disbursements:
2038 American Dairy Ass'n.(Ins.) 2039 Continental Denver (Lunch) 2040 R. K. Alkire 2041 Adolph Bohlender 2042 Norman Weng 2043 Vic Tribelhorn 2044 A. H. Miller 2045 C. A. Reid, Jr. 2046 John Woodis $ 349.10 18.55 125.00 61.81 157. 78 117 .83 58.62 3,065.00 + $3,953.69
2047 R. K. Alkire (Natl~ Expense Bal.) 2048 Vic-Tribelhorn (Natl. Expense Bal.) 2049 Birlauff-Steen 36.20 20.00 33.00 30.40 30.00 48.00 26,00 39.50 30.20 34.40 60.00 11.73 51.00 2050 Van Schaack Lnsurance Agency
2051 Internal Revenue Service
2052 State Managers Advisory Council 2053 MEDA (Xerox)
2054 Mt. States Telephone Co. 2055 Ideal Sound Center
2066 Howard Ryan 2057 Patricia France
2058 ADA. of Wisconsin (Film) 2059 U. S. Postmaster
2060 Speer Blvd. Chevron 2061 Kwill Office Supply Co. 2062 Continental Denver (Lunch) 2063 R. K. Alkire
2064 Adolph Bohlender 2065 Norman Weng 2066 Vic Tribelhorn 2067 A.H. Miller (next page) 454. 78 5.00 18.83 121.55 7.98 462.53 152.10 150.00 30.00 64.47 24.35 15.00 33.00 30.40 30.00 48.00 26.00 $17,337.67 $ 21,291.36
Financial Statement-Page 2- May, 1969
2068 C. A. Reid, Jr. 2069 Process 13, Inc. 2070 Patricia France 2071 Howard Ryan
2072 Howard Ryan (Expense-May) BALANCE IN BANK May 31, 1969
39~50
so.so
150.10 492.21 146.52 -3,003.25 $ 18 288.11====1.==========
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of
Co
f
oraJo
/ /' /•i 955 Eleventh Street • Phone 222-8541
Denver, Colorndo 80204
r-:.. • Bob Alkire K . Ado .• h Bohlend t:"
Vi . • ornan Weng M.. • Vic Triblehorn l"'ci . C. ,\. Reid, Jr. V. • Ale;: M Lller !"' • Joh.1 Woodis Gentlemen: '-,, J e·2, 1969
Enclosed is the letter from Western Colorado' Milk Producers, the gist of
which Wf! included in our discussion at last week Is ADA of Colorado
Executive Committee meeting.
Al this w~iting, there has been no specific response from MEDA regarding
tie "inactive status" resolution. In the other direction, we have heard
not ing from the National ADA office, either.
W will forward, of course, any pertinent information immediately. Mecanwhi e, as we move into the new "chug a lug" campaign, there is e i ence to indicate that this very well might be our strongest effort
to date.
Y ut:" attention is invited to the enclosed contest "flyer" which, I trust
y u'll agree, worked up into an attractive promotion piece.
~t,4ards_,
I
l,~
- - - Howard T. Ryan - - - Manager E ·-. WC:MP letter Contest Flyer Howard T. Ryan Mana eramerican dairy association
20 north wacker drive · chicago, Illinois 60606 · state 2-4916 code 312
June 11, 1969
Mr. Howard T. Ryan
American Dairy Association
of Colorado
955 Eleventh Street
Denver, Colorado 80204
M. J. Framberger General Manager
Your letter of May 28, 1969, and its attachments were reviewed by the Executive Committee of American Dairy Association in their meeting on June 9 - 10, 1969.
As a result of their action, I have been instructed to write you advising
that affiliation between this organization and American Dairy Association
of Colorado is terminated, effective immediately. The authority for this
termination is the resolution of the Board of Directors of American Dairy Association passed on March 31, 1969. Paragraph c. of the resolution requires termination--"upon the failure of American Dairy Association of
Colorado to make any monthly payment when due".
As outlined in the current Membership Affiliation and Service Agreement
of this organization, all benefits, privileges, and services made available
under the affiliation agreement are terminated, This, of course, includes employee insurance programs and the r etirement program. In a separate
letter we will advise you as to termination dates for such programs and
other relevant details.
tF
A
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cAJ{_
OUNTAIN
/
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M!IRE~ AIRYMEN'S c.AssN.
-945 11th Street, Denver, Co
l
orado 80204 • Phone 825
-
0167
Mr. Bob Alkire President ADA of Colorado 955 11th Street Denver, Colorado 80204 Dear Mr. Alkire: l \ June 25, 1969
~
~~
At its regular meeting held on June 19, 1969; the Board of Directors of Mountain Empire Dairymen's Association, Inc. directed
that this letter be sent to you requesting that ADA of Colorado prepare and present to Mountain Empire Dairymen's Association, Inc. t.he following:
1. A prepared budget for the Mountain Empire Dairymen's Association, Inc. advertising and promotion program
for the period of July 1, 1969, through December 31, 1969, 2. A recommendation on the increase in funds needed for
Mountain Empire Dairymen's Association, Inc. local advertising and pro~otion.
3, Budget recommendations regarding national affiliation. 4, Suggestions on presentation of the national ADA
"affiliati?n issue" to Mountain Empire Dairymen's
Association, Inc. producer members at the fall meetings.
It is the intention of the Mountain Empire Dairymen's Association, Inc, Board to present these issues to the membership·of Mountain Empire
Dairymen's Association, Inc, ·in their fall district meetings for their consideration and action. Development of the total program prior to that time is highly desirable for all concerned.
Sincerely,
MOUNTAIN EMPIRE DAIRYMEN'S ASSOCIATION, INC,
Chet Davidson
CD:dfk . Manager
AMERICAN DAIRY ASSOCIATION of COLORADO
BALANCE ON HAND June 1, 1969
Income:
Carnation Co.
Fort Collins Milk Producers
Administrative Fee
Disbursements:
2073 American Dairy Ass•n. (Ins) 2074 MEDA (Rent)
2075 H. R. Meininger {Supplies) 2076 Cash (Petty Cash)
2077 Howard Ryan 2078 Patricia France 2079 MEDA fXerox)
2080 Mountain States Telephone Co. 2081 R. K. Alkire
2082 Kwill Office Supply 2083 Howard Ryan
2084 Patricia France
2085 Treck-Photo-Graphic (Supplies) 2086 Howard Ryan (June Expense)
BALANCE IN BANK June 30, 1969
$ 169.50 60;49· 5,284.00 $18,288.11 + $5,513.99
---$ 23,802.10 $ 36.20 83.33 14.08 25.33 476.66 152.10 47.46 106.39 33.00 4.72 526.61 150.10 28.35 146.29 -$ 1,830.62 $ 21,971.48
amer1can
dairy
assoc1at1on
of
Co/oraJo
955 Eleventh Street • Phone 222-8541 Denver, Colorado 80204 Mr. Adolph Bohlender Mr. Norman Weng Mr. Vic Tribelhorn Mr.
c.
A. Reid, Jr. Mr. A. H, Miller Mr. John Woodis Gentlemen: July 3, 1969 Howard T. Ryan ManagerOur situation has clarified in some regards since our May 27 meeting and, in keeping with my responsibility as chairman, I consider it advisable to call a meeting of the ADA of Colorado Executive Committee.
This meeting will be held at 10 a.m., Friday, July 11, 1969, in the ADA of Colorado office.
At least two things are obvious to everyone.
1. We have been disaffiliated formally by National ADA.
2. We are expected to carry on with the programs we have developed and implemented for MEDA, Western Colorado and Ft. Collins.
In light of these circumstances, it appears that certain actions should be
considered.
For your information, a copy the MEDA Board of Directors• response to our May 27 resolution is enclosed. the co-op•s action was taken at a June 19 meeting of the MEDA Board of Directors attended upon invitation by your ADA of Colorado manager and president. A more detailed report of that rooeting will be given at our July 11 meeting.
Sincerely,
R. K. Alkire, Chairman via H. Ryan, Manager
amer1can dairy assoc1at1on
- - - of
CoforaJo
955 Eleventh Street • Phone 222-8541
Denver, Colorado 80204
Mr. Del Schlachter, President Mr. Chet Davidson, Manager
Mountain Empire Dairymen's
Ass•n.
Denver, Colorado 80204
Gentlemen:
July 7, 1969
Howard T. Ryan
Manaaer
Please consider this
an
invitation to attend the next meeting of the ADA ofColorado Executive Committee which will be held in this office Friday,
July 11, 1969.
Your personal counsel is sought regarding current and future action on matters
of mutual interest
to
MEDA andADA of Colorado.Your schedules permitting, it will be
an
added pleasure if both of you can beour guests for lunch preceding the afternoon business session in which we hope
you will find yourselves able
to
participate.0
cc: ADA of Colorado Executive Committee
Cordially,
Howard T.
Ryan,
Manager for R. K. Alkire, Chairmanamer1can dairy assoc1at1on
- - - of
CoforaJo
955 Eleventh Street • Phone 222-8541 Denver, Colorado 80204 Mr. R. K. Alkire Mr. Adolph Bohlender Mr. Norman Weng Mr. Vic Tribelhorn Mr. A.H. Miller Mr. C. A. Reid, Jr. Mr. John Woodis Gentlemen: July 8, 1969
Enclosed please find a copy of the May and June 1969 ADA of Colorado financial statements for your examination prior to our Friday, (July 11) Executive Committee meeting.
A copy of an invitation extended to Messrs. Schlachter and Davidson of MEDA also is enclosed.
With the amount of business of both specific and general nature to be considered, a prompt call-to-order (10 a.m.) and full attendance are exceptionally desireable. Please plan on a full day ••• and, it will be appreciated if you will give the office a call (collect) in advance in the event you cannot attend this meeting.
HTR:pf
Encs: Financial Statements Invitation Best regards, Howard T. Ryan Manager Howard T. Ryan Manager
7/11/69
To: From:
Executive Committee, ADA of Colorado H. Ryan, Manager
Re: Medical Insurance Change
-0-In light of National ADA's recent action in disaffiliating ADA of Colorado as a member unit, it was necessary to secure alternate medical/hospitalization insurance coverage for that heretofore handled by National ADA1s group plan. Effective July 1, 1969, coverage was secured under the Mountain Empire Dairy-men's Assn., group plan for Howard T. Ryan, manager and Mrs. Patricia Franc, secretary-bookkeeper.
ADA of Colorado will be billed monthly by MEDA for the premiums which total $25.66 for Mrs. France and $38.14 for Ryan.
The MEDA plan, whic:h covers all MEDA employees, includes "major medical" coverage
and a schedule of benefits equal to or greater than those offered in the conversion policy available from Continental (the National ADA plan carrier). The Continental policy premiums would have totaled $232.40 per year more than the MEDA plan even though the Continental plan did not provide !'major medical" coverage.
The MEDA plan, carried by Equitable Life Insurance Society of the United States, is an employer-paid policy providing coverage for employees and eligible members of their families. It includes term life insurance based on salary level, which amounts to $6,000.00 for Mrs. France and $10,000.00 (maximum) for myself.
ACTION REQUESTED:
Affirmation of prior approval given to Manager Ryan to precede as necessary to secure alternate employees• medical/hospitalization insurance coverage , ,d.n the event of termination of National ADA group plan coverage,. .-and
authorization to pay premiums on monthly hasis, as billed by and on same terms as paid by MEDA, until such time as alternate plan is approved by ADA of Colorado Executive Committee.
•
;.
7/11/69
To: Executive Committee, ADA of Colorado
From: H. Ryan, Manager
Re: Conversion of Retirement/Life Insurance
-0-National ADA's recent action in disaffiliating ADA of Colorado as a member unit makes action necessary on the matter of converting retirement/11.ie insurance heretofore handled through the national ADA group.
Members of the ADA of Colorado Executive Committee who served during 1966 foresaw the possibility of disaffiliation at some point. Among conditions of employment agreed to between the .Executive Committee and myself-as recorded in the minutes of the November 18, 1966 meeting of the Executive Committee-was the assurance that ADA of Colorado would provide participation in the National ADA retirement/
life insurance program
or
provide a plan "comparable to it.11Information regarding conversion as received from National ADA's insurance division and from Mutual Benefit Life Insurance Company, the carrier, includes the following
details (which are the closest we apparently can come to comparable converage):
The $47,125.00 (death benefit) or $471.25 (monthly retirement benefit) in force at time of disaffiliation is reduced by the cash value of the policy, $3,737.50 leaving $43,388.00 the maximum amount which can be picked up on conversion.
Terms of the trust state that the cash value, $3,737.50, all becomes vested
in the insured employee--which means I can leave the money in the trust as
paid-up insurance which eventually will provide a $48.00 monthly retirement pension, or take the cash.
Converting the maximum $43,388.00 to a retirement endowment policy, carries
a yearly premium of $2,618.47 (shared by employer and employee as shown
below).
Conversion does not permit the life insurance death benefit to advance (as it does in the National ADA group plan) in accord with the employee's
advances in salary. Example: My coverage increased from $43,875.00 on the
basis of a $15,000.00 salary the first year to $47,125.00 on the·basis of a
$16,000.00 salary in my second year here.
However, the company does offer a straight retirement annuity (without the life insurance factor) which, using the National ADA formula, works out to a premium of $54.75 per year for each $10.00 monthly retirement benefit
genera1ed by salary advances. A $10.00 monthly advance in retirement
benefits requires an annual salary increase of approximately $300.00. (They are sending us an actual table on this).
Therefore, on the basis of the $1,200.00 salary increase granted at the
beginning of 1968, in accord with the National ADA group plan's formula,
my monthly retirement benefits would have advanced approximately $40.00.
Using the two policies available, at premium rates stated, we have:
Total
$2,618.47 -premium on maximum retirement endowmen policy available
219700 -premium on retirement annuity based on
current salary of $17,200.00 $2,837.47
The National ADA employee participation formula, and the amounts involved based on the $17,200.00 salary, are as follows:
•
-
·
3% of first $3,000.00 annual salary=$ 90.00
6% Of next $3,500.00 II II = 210.QQ
9% of all over $6,500.00 (10,700) = 963.00
Total $1,263.00
Employee's share- Sl,263.00
=
$2,837.46 full premiumEmployer's share- 1,574.46
As all group policy's are required by law to provide, we have a 31-day
"grace" period for conversion commencing July 1 - which means,we must
buy the converage before the end of this month, or lose it. Action Requested:
Manager be authorized to proceed on the purchase of coverage policies as
outlined above and that the future coverage be provided.
Manager be authorized to proceed with the purchase of coverage in policies
as outlined above for the year beginning July 1, 1969, and that such
coverage, including advanced retirement annuity based on possible future
salary increases, be provided on the basis of the formula as stated; until
such time as we again have the option to participate in the National ADA
group retirement/life insurance plan or until such time as an alternate
arrangement is mutually agreed upon by the employee and employer.
-0-Special Note:
Lambert Miller of National ADA insurance division indicates there will be
some $539.49 in equities due to us from the old fund which we have been
paying the premiums during the past two years of coverage. There is a question, upon which they are seeking legal advice from their attorneys
and Internal Revenue Service, as to whether that remaining amount of money
is payable to the employee or ADA of Colorado. If by some legal quirk they decide the money should come to me, this note may be considered a
declaration of intention by H. T. Ryan to turn the amount referred to in
this paragraph over to ADA of Colorado. Even if made legally available, I
couldn't accept it as a matter of personal conscience.
H. Ryan
Manager 7/11/69
Carnation
80% 20~
January $.98.51 $24.63
American Dairy Association of Colorado
1969 "one-third" cent remittance
WCMP 80% 20% $122.49 $30.62 February 103.76 25.94 51.57 12.89 March 100.91 25.23 74.50 18.62 April 118.88 29.72 87.53 21.88 May 126.22 31.56 94.26 23.57 June 135.60 33.90 TOTAL $683.88 $170.98 $~30.35 $10:7.58 80% 20% Total Carnation $S83.88 $170.98 $854.86 WCMP 430.35 107.58 537.93 Ft. Collins 273.29 68.32 341.61 Monarch 67.56 16.89 84.45 $1,455.08 $363.77 $1,818.85
Fort Collins Monarch Dairy
80% 20% 80% 20% $ 45.29 $11.32 $ $ 45.10 11.28 41.32 10.33 67.56 16.89 46.29 11.57 46.90 11.72 48.39 12.10 $273.29 $68.32 $67.56 $16.89
AMERICAN DAIRY ASSOCIATION of COLORADO 1968 "Escrowed" Set-Aside MEDA January $1,183.70 February 1,230.86 March 1,243.32 April 1,211.33 May 1,319.34 June 1,321.50 July 1,372.30 August 1,332.86 September October 1,387.42 ___ vember 2,643.08 December 1,317.37 $15,563.08 MEDA $15,563.08 Carnation 1,328.20 W01P 938.44 Ft.Cdllina,1,445.77 Monarch 116.96 $19,392.45 Carnation $ 88.26 96.75 100.16 117.86 122.34 133.23 130.51 130.64 119.41 99.63 98.91 90.50 $1,328.20
<{0/o
W01P $ 106.91 93.08 96.67 91.60 97.34 142.54 120.42 100.90 88.98 $938.44 Ft. Collins Monarch $234.78 $ 49.70 231.87 223.10 241.26 241.04 41.34 38.42 67.26 ,,...---37.97 36.95 36.75 39.95 42.34 $1,445.77 $116.96MOUNTAIN EMPIRE DAIRYMEN'S
ASSO~IATION
ADVERTISING/PROMOTION
(
ADA
of Colorado Contract Program)
Six Months
-
July
1--Dec. 30, 1969
P
R
OPOSED BUDGET
I.
INCOMEII.
A.
Balance brought forward
from June 30, 1969
(appx)
$
21,700
B.
linticipated Receipts from
MEDA
c:-.
Anticipated
funds available for
period.
PROJECTED
MAJOR DISBURSEMENTS
.
A.
Service Fee
(ADAof Colo.)
$$3,140
/
month
B.
Production
Radio
2,soo
TV
s,ooo
Bi
l
lboards
1,000
/
POP
1,500
c
·
.
Mer
chandising
D
.
Kdvertising
Radio
28;000
TV
34,700
Billboard
15,200
E.
Pbblic
Relations
F.Promo
t
ion
G.
Miscellaneous
(Dec
als
,
FarmsSigns,
Etc
.)
H
.
,
Optional
Applic
a
tion
or
balance to
forward
I ..TOT
A
L
107,500
18,840
10,000
1,00079,900
1,000
s,ooo
1,soo
5,960
$
129,200
$
129,200
American Dairy Association of Colorado Executive Conunittee 1. call-to-Order July 11, 1969 AGENDA (10 a.m.)
2. Approval of Minutes of May 27, 1969 (as mailed)
3. Approval of May and June, 1969, financial statements (as mailed) 4. Designation of Auditor for mid-year examination.
s.
Mid-year ADA of Colorado disbursements/budget review. Action Itemsa. Retirement/Insurance Conversion b. Medical Insurance (new plan)
c. Service Fees and Set-aside adjustments d. Bookkeeping Adjustments
(1) Accounts Receivable (2) National ADA Payable (3) Pension Payable
6. Contract Programs-Income-Disbursements Review a. MEDA
b. WCMP
c. Ft. Collins 7. Communications
- from Carnation
from Western Colorado from National ADA - from MEDA
8. President/Manager's report of June 19 meeting with MEEIA Board of Directors
9. Recess for IAlnch 10. Policy Determination
a. Continued Operation of ADA or
b. Dissolution Recommendation to ADA of Colorado Board of Directors. 11. Manager's Items of Business
12. Old Business 13. New Business
14. Executive Session (if desired) 15. Adjounnent
e
AMERICAN DAIRY ASSOCIATION of COLORADO EXECUTIVE COMMITTEEJuly 11, 1969
MINUTES
The meeting was called to order at 10:00 a.m., by Chairman R. K. Alkire. Members
present were: Adolph Bohlender, Norman Weng, Vic Tribelhorn, A.H. Miller,
c.
A.Reid, Jr., and John Woodis. Also present, Manager Howard. Ryan.
The minutes of the May 27, 1969, Executive Committee Meeting of ADA of Colorado, were called for and presented. They were approved by all present.
The financial statements for May and June 1969, of ADA of Colorado were also presented. They were then approved by unanimous vote.
Motion was made by Norman Weng, seconded by John Woodis, that the auditing firm
of Haskins & Sells be retained for the mid-year examination of ADA of Colorado
books. Motion carried unanimously.
Chairman R. K. Alkire and Manager Ryan gave a report on the June 19, 1969, meeting of the MEDA Board of Directors (as pertaining to the resolution adopted by ADA of
Colorado Executive Committee May 27, 1969). The MEDA Board asked for:
e
1. A prepared budget for the Mountain Empire Dairymen's Association,Inc.,
advertising and promotion program for the period of July 1, 1969, through
December 31, 1969.
2. A reconnnendation on the increase in funds needed for Mountain Empire
Dairymen's Association, Inc., local advertising and promotion.
3. Budget recommendations regarding national (ADA) affiliation.
4. Suggestions on presentation of the national ADA "affiliation issue" to Mountain Empire Dairymen's Association, Inc., producer members at the Fall (1969) meetings.
Motion was made by A.H. Miller, seconded by Adolph Bohlender, that ADA of Colorado make no further attempt to a£filiate the National ADA for the year of 1970 unless requested by the MEDA Board of Directors to do otherwise. Motion
did not gain a majority of {vo.ibe) vote and was lost.
Motion was made by John Woodis, seconded by Norman Weng, that the ADA of Colorado
Executive Committee return to "active status" effective immediately. {See resolution
May 27, 1969, ADA of Colorado Executive Committee minutes). Motion carried (voice vote).
Upon request, Manager Ryan presented figures for July-December, 1969, MEDA advertising/ promotion bu~get. A.H. Miller moved, Vic Tribelhorn seconded, approval of budget
. and reconnnendation of it to MEDA Board of Directors. Motion carried unanimously.
Manager Ryan brought before the Executive Committee the need to purchase coverage policies on Retirement/Life Insurance due to National ADA's recent action in dis-a£filiating ADA of Colorado as a member unit. Manager Ryan wished Executive Committee to grant the authorization for him to piroceed with the purchase of
coverage in policies as outlined in letter presented to members of Executive Committee
at meeting of July 11, 1969. A motion was made by A.H. Miller, seconded by John
Woodis, to grant authorization in terms as requested. (See memorandum "A11 attached).
Due to National ADA's recent action in disaffiliating ADA of Colorado as a member unit, it was also necessary to secure alternate medical/hospitalization iasurance coverage for that heretofore handled by National ADA's group plan. Effective
July 1, 1969, coverage was secured under the Mountain Empire Dairymen's Association,
group plan for Howard T. Ryan, manager and Mrs. Patricia France, secretary-bookkeeper.
ADA of Colorado will be billed monthly by MEDA for the premiums which total $25.66 for
Mrs. France and $38.14 for Ryan. Motion was made by
c.
A. Reid, Jr., secondedby
•
-.
..
MINUTES July 11, 1969
to secure alternate coverage, and authorization to pay premiums on monthly basis, as billed by and on same terms as paid by MEDA, until such time as
alternate
plan is approved by ADA of Colorado Executive Committee. Motionrcarried. (See memoran-dum "B" attached).Meeting recessed.
Meeting will reconvene in offices of ADA of Colorado, 955 Eleventh Street, Denver, Colorado, July 17, 1969, at 10:00 A.M.
Respectfully submitted, ijorman Weng
American Dairy Association of Colorado Executive Committee
July 17, 1969 AGENDA
(Brought forward from July 11, 1969, session) • Reconvene (meeting as recessed July 11, 1969)
• Reading of Minutes of July 11 proceedings. • Announcements (chair)
• Preview of MEDA Budget Detail (if desired)
• Action on (or formulation of response to) Items #2, #3 and #4 in MEDA letter of request under date of June 25, 1969.
• Joint Session-ADA of Colorado Executive Committee - MEDA Board of Directors • Recess for Lunch
•
Completion of ADA of Colorado mid-year disbursements-budget review •at July 11 meeting)
•
•
A. Acceptance
B. Manager's recommendations regarding: (1) Accounts Receivable (line item 5) (2) Due National ADA Cline item 30) (3) Pension Payable Cline item 40) (4) Set-Aside Adjustment
Contact Programs - Income-Disbursements Review
A. MEDA B. WCMP
C. Ft. Collins Program Elements
• iManagm;' s Items of Business • Old Business
New Business
•
Executive Session (if desired)•
Adjournmentadjustment. adjustment. adjustment.
American Dairy Association of Colorado Executive Committee
MINUTES (July 17, 1969)
The meeting (of May 27, 1969) was reconvened in the offices of American Dairy Association of Colorado at 10:45 a.m., by Chairman R. K. Alkire. Other members present were Adolph Bohlender, Norman Weng,
c.
A. Reid, Jr., and John Woodis. Also present, Manager Ryan.Minutes of the May 27, 1969, Executive Committee,session we.I:e ?pprov.ed as_,:ead by Secretary Weng.
Chairman Alkire announced that ADA of Colorado Executive Committee would meet in joint session with MEDA Board of Directors at 11:30 a.rn., to present MEDA advertising/promotion budget for July 1-Dec. 31, 1969.
Manager Ryan presented detail of budget to ADA of Colorado Executive Committee. ADA of Colorado Executive Committee, by unanimous consent, recessed at 11:30 a.rn., and members joined MEDA Board of Directors for joint session in MEDA Board of Directors room.
Chairman Alkire informed the MEDA Board that the ADA of Colorado Executive
Committee, in accord with MEDA-ADA of Colorado contract, was prepared to present a budget for the MEDA advertising/promotion program for the July 1-Dec. 31, 1969, period, and that response to three other request items contained in a letter received from MEDA under date of June 25, 1969, were under consideration and would be forth-coming at a future date. Chairman Alkire asked Manager Ryan to present the details of the MEDA program budget. Upon completion the budget was accepted unanimously by the MEDA Board members present.
ADA of Colorado Executive Committee meeting was reconvened at 2 p.m.,
Discussion was held regarding certain actions which appeared~ desireable and/or necessary, in the interest of equitable treatment by ADA of Colorado of milk marketing organizations which it serves. Discussion centered on several current circumstances, including National ADA's recent action (letter of June 11, 1969) in disaffiliation of ADA of Colorado. Discussion was prelude to a number of actions.
A. It was moved by
c.
A. Reid, seconded by A. Bohlender, that all monies received as "set-aside" (1/3¢/cwt.) since Jan. 1, 1969, from Western Colorado Milk Producers and Ft. Collins Milk Producers be transferred from accounts of ADA of Colorado into the individual advertising/promotion accounts carried, respectively, for the two organizations by ADA of Colorado. (Amounts in this action total $531.93 to ADA of Colorado-WCMP account; $341.61 to ADA of Colorado-Ft. Collins account.) Motion carried unamimously.B. It was moved by A. Bohlender, , seconded by
c.
A. Reid, that all monies received from Carnation Co. of Johnstown, Colorado (amount involved $854.86) since Jan. 1, 1969, be released from current accounts for application of advertising/promotion on behalf of Carnation or for refund to Carnation of Johnstown; Manager Ryan instructed to contact Carnation's Johnstown Manager H. Meyers todetermine most practical action to be taken. Motion carried ~ o u s l y .
c.
It was moved by A. Bohlender, seconded byc.
A. Reid, that monie• ($84.45) received by ADA of Colorado since Jan. 1, 1969, from Monarch Dairy ofSalida be retained in ADA of Colorado general funds since that was condition upon which i t was accepted. Motion carried unanimously.
.. # ·
..
MINUTES - - - July 17, 1969
D. It was moved by
c.
A. Reid, seconded by N. Weng, that certain funds currently residing with ADA of Colorado in the amount of $20,847.53 {as carried on June, 1969 financial statement and balance sheet) no longer be considered "Due National ADA" in light of National ADA's disaffiliation action against ADA of Colorado and that the "Due National ADA" heading be deleted. Motion carried unanimously. E. It was moved by A. Bohlender, seconded byc.
A. Reid, that certainsuggestions and alternatives relative to the useage or application of MEDA-originated monies totaling $15,563.08 {MEDA's share of 1968 "escrowed set-aside") be prepared by Manager Ryan and made an item of business on the agenda for the next meeting of ADA of Colorado Executive Committee for discussion preparatory to making a reconunenda-tion to the MEDA Board of Directors. Motion carried unanimously.
F. It was moved by A. Bohlender, seconded by
c.
A. Reid, that the portions of the 1968 "escrowed set-aside" which were received from WesternColorado Milk Producers {$938.44) and from Ft. Collins Milk Producers {$1,445.77) be transferred from ADA of Colorado to the individual advertising/promotion accounts carried unanimously.
G. It was moved by A. Bohlender, seconded by N. Weng, that the portion ($116.96) of 1968 "escrowed set-aside" which came from Monarch Dairy be retained
in the ADA of Colorado general fund since that was the condition upon which it was accepted. Motion carried unanimously.
H. It was moved by A. Bohlender, seconded by N. Weng, that the portion of 1968 "escrowed set-aside" received from Carnation Company of
Johnstown ($1,328.20) be released from ADA of Colorado accounts where they currently reside for application of advertisi{lg/promotion or for refund to Carnation of Johnstown; Manager Ryan instructed to contact Carnation's Johnstown Manager, H. Meyers, to determine most practical action to be taken. Motion carried unanimously.
I. It was moved by
c.
A. Reid, seconded by N. Weng, that the action on disposition of the MEDA portion of the 1968 "escrowed set-aside" be tabled for action at the next meeting of ADA of Colorado Executive Committee in accord with action of-this date relative to preparation of certain suggestions and alternatives (see motion item"E"
above. Motion carried unanimously.It was moved by A. Bohlender, seconded by
c.
A. Reid, that Chairman Alkire implement callto
Haskins & Sells {CPA auditing firm) of Denver relative to the regular mid-year examination of ADA of Colorado books. Motion carried unanimously. Manager Ryan was instructed to proceed at his discretion regarding arrangements for promotion and participation in the 1969 Colorado State Fair.Manager Ryan was authorized to attend, at his discretion, the Advertising Age Creative Workshop to be held in Chicago, July 29-Aug. 1.
It was moved by A. Bohlender, seconded by N. Weng, that
c.
A. Reid's statement of expenses for National ADA meeting in Chicago be accepted as presented and that Mr. Reid be reimbursed in the amount of $37.91, shown as balance due him. Next meeting of ADA of Colorado Executive Committee will be held upon call of Manager Ryan.Meeting adjourned, 5:30 p.m.
· Re·spectfully submitted, Norman Weng
.,
~
-AMERICAN DAIRY ASSOCIATION of COLORADO BALANCE ON HAND July 1, 1969
INCOME:
Ft. Collins Milk Producers Midland Savings & Loan
c.
A. Reid, Jr. Carnation CompanyArne~ican Dairy Association Administrative Fee DISBURSEMENTS: $ 56.84 177. 77 1.10 167.48 82.21 3,435~50 + $3,920.90 2087 Continental Denver (Exec. Lunch) $
2088 R. K. Alkire 18.50 33.00 30.40 30.00 65.07 26.00 39.50 30.20 2089 Adolph Bohlender 2090 Norman Weng 2091 Vic Tribelhorn 2092 A.H. Miller 2093
c.
A. Reid, Jr. 2094 John Woodis 2095 Birlauff-Steen 2096 Howard Ryan 2097 Patricia France2098 Internal Revenue Service (Fed.-FICA) 2099 Laffite (Exec. Lunch)
2100 MEDA (Xerox)
2101 Mountain States Telephone 2102 R. K. Alkire 2103 Adolph Bohlender 2104 Norman Weng 2105
c.
A. Reid, Jr. . , 2106 Void 8.40 5ll.42 152.10 840.00 25.00 20.65 82.85 30.00 30.40 30.00 39.50 2107 Manager of Revenue (Head Tax) 24.00 2108 Department of Revenue (State Tax) 142.74 2109 C. A. Reid, Jr. (Bal. Natl. Meeting) 37.91 2110 Mutual Benefit Life Ins. Co. 2,618.47 2111 Kwill Office Supply co. 11.55 2112 Mutual Benfit Life Ins. Co. 219.00 2113 Speer Chevron 28.42 2114 The Kiplinger Washington Editors 20.00$ 21,971.48
,I'
,
Financial Statement Page 2
2115 Howard Ryan
2116 Pat Fran:e
2117 MEDA (Rent)
2118 Howard Ryan (July Expense)
Balance on hand July 31, 1969
July 1969 524.86 150.10 83.33 126.57 - 6,029.94 $19,862.44
amer1can dairy assoc1at1on
-95_5_E-le_v_e-nt_h_S_t_re-et-.-P-h-on_e_22_2--854-1 _ _ _
of
Colo raJo
Denver, Colorado 80204 Mr. R. K. Alkire Mr. Adolph Bohlender Mr. Norman Weng Mr. Vic Tribelhorn Mr. A.H. Miller
Mr.
c.
A. Reid, Jr. Mr. John Woodis Gentlemen: August 22, 1969 Howard T. Ryan ManagerAs per our telephone conversation, our next ADA of Colorado Executive Committee meeting will be held at 2 p.m., WEDNESDAY, August 27, at Bill Reid's home (407 Ridgewood, Broadmoor) Colorado Springs.
You will receive a map directly from Bill giving directions on how to reach his place. (Just "in case", Bill's phone number is 635-8780).
Meeting Dinner Overnight
Tentative Sequence of Events
all afternoon Wednesday at Bill Reid's. Wednesday night in Colorado Springs
Garden Valley Motel (just east of Highway 25 at the Harrison Exit on south end of Colorado Springs. Breakfast -- Garden Valley Motel Thursday morning.
Travel on to Pueblo
State Fair Junior Dairy Show Colorado State Fairgrounds, Thursday morning and afternoon.
Throphy Presentations Breed champions and showmanship champion (Executive Committee members to officiate). Reservations are being made for you at
Mr. and Mrs. R. K. Alkire
the Garden Valley Motel for the following: Mr. Adolph Bohlender (single)
Mr. and Mrs. Norman Weng Mr. A.H. Miller (single)
Mr. and Mrs. John Woodis
Mr. and Mrs. Vic Tribelhorn H. T. Ryan (single)
If anyone has a change in plan - either in being able to come or the "double-single" status as listed above give the office a call and we'll adjust the reservations accordingly.
_
Besv~~~
~£.~yan
Manager Enc: July financial statement
•
•
•
•
•
•
•
•
•
•
•
American Dairy Association of Colorado EXECUTIVE COMMITTEE
August 27, 1969
AGENDA
Call to Order
Minutes of July 11, 1969 session Approval of July financial statement Mid-year audit report
Report on communications with Fort Collins, Western Colorado and Carnation Discussion and Action on recommendations of MEDA
1. Disposition of 1968 "escrowed" set-aside (See July 11, 1969, minutes) 2. Recommendation on increase in funds for local MEDA program
3. Recommendation on National ADA affiliation a. Finance
b. Presentation to Membership (procedure) Managers Items of Business
Executive Session (if desired) Old Business
New Business Adjourn
