ARTICLES
AND
BY=LAWS
•
AMERICAN DAIRY ASSOCIATION
PREAMBLE
Through the years, minds of men cherished and fostered the idea of doing for dairying through the combined efforts of the many in the fields of production, processing and distribution of dairy foods to the nation's millions.
That thought turned into a business movement, when crusading producers and processors in a few of the states conceived and formed a nationwide grass-roots organization dedicated to serve dairying in prompting a better public understanding of the importance of dairying and in promoting greater public acceptance and use of dairy foods.
Officially on the seventh day of March, 1940, in the name of the American Dairy Association, Articles of Incorporation and By-Laws were adopted to guide the organization's destiny.
Although through the years of development and progress, there have been amendments of that document, never have the basic grass-roots principles conceived and expressed by its founders been changed. They remain as the cornerstones of strength and endurance.
It is in keeping with chis organization spirit, that
we have effectuated certain revisions in the Arti-cles and By-Laws to clarify meaning, eliminated impracticable phases contained in the original, and incorporated other matters that have grown to be desirable through our years of operation. In mak-ing these changes, we reaffirmed the followmak-ing basic princi pies:
1. We stem from the grass roots of the pastures and meadows of this country;
2. We believe in equal representation and voice of our members. Representation shall not be based on size of area, population or amount of financial support;
3. We recognize the value of close contact, in-terest and cooperation of our associate members;
4. We recognize the important value of time given without financial remuneration; 5. We recognize equitable division of effort
be-hind each produce of the dairy food line.
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REVISEDARTICLES
ANDBY-LAWS
AS ADOPTED MARCH 18, 1952REVISED ARTICLES OF INCORPORATION Filed with
SECRETARY OF STATE ILLINOIS
APRIL I, 1952 Certifieate No. 1062 Filed with
RECORDER OF DEEDS
COOK COUNTY, ILLINOIS, APRIL 3, 1952 Doeument No. 15310558
AMERICAN DAIRY ASSOCIATION
CHICAGO 6, ILLINOIS
ARTICLES
OF INCORPORATION
ARTICLES OF AMENDMENT AMEND ARTICLES OF INCORPORATION OF AMERICAN DAIRY ASSOCIATION TO READ: 1. The name of this corporation is AMERICAN DAIRY ASSOCIATION.
2. The purposes of this corporation is to encourage and promote the interests of the dairy industry in the United States. The general nature of its business shall be to co-ordinate and consolidate the efforts of state or regional dairy organizations and other proper agencies on a national basis; to foster and conduct research and experiments in the development of new markets for dairy products and the discovery of new uses for milk and products derived therefrom; to promote the consumption of milk and dairy products through advertising, publicity and research activities; to encourage development of more effective methods of merchandising dairy products; to promote a better understanding of the dairy industry and its economic importance and to engage in any proper activity neces-sary, convenient or desirable in connection therewith. For accomplishment of any such purposes, the cor-poration shall have and possess any or all of the powers authorized by the act under which it is organized.
3. The period of duration is perpetual.
4. The management of the corporation and its affairs shall be vested in a board of not less than three ( 3) directors. The actual number of directors, their qualifications, terms of office and manner of election shall be specified in the by-laws.
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5. The registered office of the corporation is 20 North Wacker Drive, Chicago 6, Cook County, Illinois, and the name of its registered agent at such address is OWEN M. RICHARDS.
6. Members shall be state or regional agencies or other organizations with such qualifications as may be required under the by-laws of this corporation.
7. This corporation is organized without capital stock on a not-for-profit basis. Property rights and interests of members in capital accumulations of the corporation shall not be equal and no part thereof is distributable to members, directors or officers as such. Such rights and interests if required to be com-puted, shall be determined on the basis of propor-tionate contribution thereto under such general rules as may be stated in the by-laws or otherwise as adopted by the board of directors. If any such dis-tribution is made, members and non-members of the corporation shall be treated alike thereunder. In event of the dissolution or any marshalling of assets in con-templation thereof, the balance of any sums remain-ing after settlement of all liabilities shall be disposed of for such educational, promotional or research ac-tivities or projects connected with the use of milk or any product thereof, as the board of directors of the corporation may approve and authorize.
8. No member as such shall be liable for debts of this corporation.
A TRUE COPY- AS ADOPTED MARCH 18, 1952
Secretary
ATTEST:
-e/1
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/ ~
President
AMERICAN DAIRY ASSOCIATION
REVISED
BY-LAWS
AS ADOPTED MARCH 18, 1952ARTICLE I MEMBERSHIP
SECTION 1. Regular Members. Regular members in this corporation shall consist of state or regional organizations representing substantially all of the dairy interests in the particular state or region in which such organization is operating. Application for membership shall be by agreement to make con-tributions and to be bound by the rules, regulations and by-laws in such form as this corporation shall require.
SECTION 2. Associate Members. Without being required to pay any fee or make any contributions, each of the following organizations shall be entitled to become an associate member in this corporation.
AMERICAN BUTTER INSTITUTE AMERICAN DRY MILK INSTITUTE EVAPORATED MILK ASSOCIATION
INTERNATIONAL ASSOCIATION OF ICE CREAM MANUFACTURERS
MILK INDUSTRY FOUNDATION NATIONAL CREAMERIES ASSOCIATION NATIONAL CHEESE INSTITUTE NATIONAL DAIRY COUNCIL
NATIONAL MILK PRODUCERS' FEDERATION
Other similarly qualified dairy organizations may apply in writing for associate membership at any time. SECTION 3. Acceptance. All applications shall be submitted to a meeting of members or the board of directors, and be approved before any organization is admitted to membership in this corporation.
SECTION 4. Voting. At all meetings of members, each regular member may be represented by not to exceed three ( 3) delegates and be entitled to cast three (3) votes; each associate member may be represented
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by one ( 1) delegate and be entitled to cast one ( 1) vote upon any question or issue that may arise. Cer-tification of official delegates shall be made in writing to the secretary of this corporation, signed by the president or secretary of the member making such appointment on such forms as the secretary of this corporation shall provide, and shall be on file with the secretary of this corporation before the meeting convenes. In default of such certification, the last appointed official delegate shall be entitled to repre-sent the respective member.
SECTION 5. Withdrawal. Any member may with-draw by giving ninety (90) days prior notice thereof in writing to the secretary of this corporation. Such withdrawal shall not affect any contract or agreement theretofore made by such withdrawing member; and if suit is brought to enforce such agreement on the part of such withdrawing member, such member shall be liable for the costs and attorney fees.
SECTION 6. Expulsion. After opportunity for hearing before the board of directors, upon at least ten ( 10) days previous notice in writing of the charges against it, any member may be expelled from membership upon the affirmative vote of not less than three-fourths ( ¾) of the directors of this corpora-tion. Upon expulsion of any member, all of its rights in this corporation shall cease and terminate, but such expulsion shall not affect any contract between this corporation and such member.
ARTICLE II
MEMBERSHIP MEETINGS
SECTION 1. Regular Meetings. The annual meet-ing shall be held in the month of March, at such time and place, either within or without the State of Illi-nois, as the board of directors or the executive commit-tee of the corporation shall designate. If not so desig-nated before the 25th day of March for any year, such meeting shall be convened at the principal office of the corporation at 10:00 A.M. on the third Monday of April next following.
SECTION 2. Special Meetings. Special meetings
of members may be called by the president, or on petition of twelve ( 12) official delegates representing at least six ( 6) regular members of the corporation, at such time and place within Illinois as shall be stated in the notice thereof. Business transacted at any spe-cial meeting shall be limited to the purposes stated in the notice of such meeting.
SECTION 3. Notice. Notice of all meetings of
members shall be mailed by the secretary to the regu-lar and associate members, and to all official delegates thereof, then certified to the secretary of this corpora-tion, to the last known post-office address of such members or representatives as appears on the records of this corporation; for regular meetings at least
thirty (30) days before, and for special meetings at least ten ( 10) days before the time of such respective
meeting. Notice of any meeting may be waived for
any member by any official delegate thereof, and at-tendance at any meeting without objection shall be considered waiver of any required notice.
SECTION 4. Quorum. For meetings of members
a quorum shall consist of official voting delegates representing a majority of the regular members. Final action upon any matter of policy shall require a two-thirds (¾) affirmative vote of the delegates voting before such matter shall be deemed approved by this corporation.
SECTION 5. Proxy. Voting by proxy shall not be
permitted beyond the limitations here provided. In event of the absence of official voting delegates for
any member any official delegate present shall be
entitled to present proxy or proxies empowering him to vote in place of any such absent delegate. Any such official delegate may represent and vote for not more than one ( 1) member in addition to the mem-ber which such delegate usually represents. Cumula-tive voting shall not be allowed. All proxies shall be in form provided by the secretary of this corpora-tion; shall be signed by the president or secretary of the respective member organization, and be on file with the secretary before roll call for the meeting at which such substitute voting rights are exercised.
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ARTICLE III DIRECTORS AND COMMITIEES
SECTION 1. Number-Election. The affairs of
this corporation shall be controlled by a board of not less than three ( 3) directors. The actual number of directors shall consist of three ( 3) selected from each regular and one ( 1) selected from each associate member of this corporation, and be elected in the following manner:
Any natural person selected by the respective mem-ber shall be qualified to serve as a director of this corporation. The term of office of all directors shall be one ( 1) year, and until their respective successors are elected and qualified. Each regular member in this corporation shall have the right to nominate three ( 3) directors; and each associate member shall have the right to nominate one ( 1) director each year. Directors so nominated shall be voted upon at the regular meeting of members next following such nomination. All nominations shall be certified in writing to the secretary of the meeting at which pre-sented. No other nominations shall be valid, and if any member fails to present a nominee, the then act-ing director or directors from such member if other-wise qualified shall be permitted to serve for the ensu-ing term.
SECTION 2. Vacancies. Vacancies in the board
of directors shall be filled for the remainder of an unexpired term by the member in which or from which the vacancy occurs, but if such vacancy is not so filled within sixty ( 60) days of the occurrence of the vacancy as declared by the secretary of this cor-poration, the board of directors may fill such vacancy by appointing a representative residing in the same state or representing the same organization as the director whose vacancy is being filled.
SECTION 3. Quorum. A majority of the directors
shall constitute a quorum, but a smaller number may adjourn from time to time without further notice until a quorum is obtained.
SECTION 4. Duties-Compensation.
(a) Duties. The duties of directors and officers
shall be those which are usually performed by such officials and as required by law, these by-laws or the board of directors of the cor-poration. It shall be the duty of the president to preside at, and of the secretary to attend and record proceedings of all meetings of members, directors, executive and administra-tive committees of this corporation.
(b) Compensation. When so authorized by the
board of directors or executive committee; di-rectors, officers, members of the executive or other committee and official voting delegates, shall be reimbursed subsistence and travel ex-penses occasioned by attendance at meetings or while away from home for transaction of business connected with this corporation. Otherwise, these officials as such shall not be compensated for their services to this corpora-tion, excepting either the board of directors or executive committee shall have authority to fix compensation for special services rendered, at such rates and for such services as shall be described in specific resolutions. The presi-dent and the treasurer may receive compensa-tion for time spent upon corporate business, in such amounts as the board of directors shall determine. No director shall hold any posi-tion as a salaried employee of this corporaposi-tion. SECTION 5. Ex-presidents. During such time as
he continues active affiliation or interest in the dairy industry, any past president of this corporation shall ex-officio be considered an honorary director. He shall be permitted to attend all meetings of the board of directors and executive committee to counsel and ad-vise. He shall enjoy all the privileges of a regular member of the board of directors and executive com-mittee except the privilege of voting. By vote of the board of directors any past president of this
corpora-10
tion who has severed direct and active affiliation with the dairy industry may be continued in such honor-ary directorship in recognition of his special service to the industry.
SECTION 6. Special Meetings-Directors. At
direction of the president or upon petition of twelve
( 12) directors representing not less than six ( 6) regular members, the secretary shall call a special meeting of directors at such time or place, either within or without Illinois, and for such purpose as shall be stated in the notice thereof. Notice shall be mailed at least ten ( 10) days before the time of any
such meeting. Notice of any such meeting may be waived and attendance at any meeting without objec-tion shall constitute waiver of any required notice.
ARTICLE IV OFFICERS AND COMMITTEES
• SECTION 1. Election of Officers. Following
ad-journment of the regular annual meeting of members each year, the president shall call the board of direc-tors to order for transacting any required business and electing officers and members to serve on the execu-tive committee. The officers shall be a president, vice-president, secretary, assistant secretary, treasurer and assistant treasurer, each of whom shall be a director selected from a regular member and serve for a term of two ( 2) years and until their respective successors are elected and qualified. The offices of secretary and treasurer, and likewise their respective assistants, may be filled by the same person. If during his term of office any officer is not re-elected a director, such office will thereby become vacant and an election to fill the vacancy for the remainder of the term shall be held at the next succeeding meeting of directors. Any offi-cer after completing two (2) successive full terms in the same office, shall not be eligible to that office dur-ing the next succeeddur-ing term thereof.
In every election of officers a nominating ballot shall be taken on each office to be filled. The two ( 2) candidates there receiving the largest number of votes
shall become nominees for the particular office, and in event any such candidate receives a majority of the votes cast upon the nominating ballot, he shall there-upon be declared elected to the particular office. Otherwise, balloting shall continue until one ( 1) such nominee receives a majority of the votes cast, whereupon he shall be declared elected to the par-ticular office. Balloting for each office to be filled shall continue in like manner until all elections have been made.
SECTION 2. Executive Committee. The
execu-tive committee shall consist of the officers and one ( 1) representative from each member in this corpora-tion which is not then so represented by an officer. Members of this committee ( other than officers) shall be directors selected in such manner as the board of directors of this corporation shall determine, to serve for terms of one ( 1) year only. Between meetings of the board of directors, the executive committee shall have and exercise all powers of the board of directors. The committee shall· keep minutes of its proceedings and meetings, and forward copies thereof to each di-rector. A majority of the committee shall constitute a quorum at any meeting thereof, but the affirmative vote of a majority of the entire committee shall be necessary for approval of any action excepting ad-journment. The committee shall fix its own rules of procedure.
SECTION 3. Special Meetings - Executive Com-mittee. At direction of the president or upon petition
of committee members representing not less than six ( 6) regular members, the secretary shall call a special meeting of the executive committee at such time or place, either within or without Illinois and for such purpose as shall be stated in the notice thereof. Notice shall be mailed at least ten ( 10) days before the time of any such meeting. Notice of any such meeting may be waived and attendance at any meeting without objection shall constitute waiver of any required notice.
SECTION 4. Administrative Committee. The
elected officers shall be the members of an adminis-trative committee. Subject to limitations of these
by-12
laws or imposed by the board of directors the admin-istrative committee shall: '
(a) Assist t~e. manager in accomplishing programs and pohc1es approved by the board of direc-tors;
(b) Supervise accounting procedures and hire cer-tified public accountants to audit all financial records;
( c) Prepare and recommend a budget for adop-tion by the board of directors each year; and, ( d) Assist the manager in administering and
con-trolling general business affairs of this cor-poration.
ARTICLE V
EMPLOYEES
SECTION 1. Manager. The board of directors
shall employ, fix the salary and prescribe the duties of a manager for the corporation.
SECTION 2. Bonds and Insurance. The board of
dire~t~rs s?all protect ~is corporation against loss by obtammg msurance agamst such casualties, with such companies and in such amounts as the board shall decide. The secretary, treasurer and such officers, em-p~oyees and a~ents as the board shall require, shall give bond with corporate surety insuring faithful performance of duties, in such amounts as the board shall determine. The premiums for such bonds or policies of insurance shall be paid by the corporation. SECTION 3. Contracts. The corporation is em-powered to prepare and enter into contracts for the expenditure of moneys available to promote the in-creased use and consumption of dairy products and to conduct or foster research.
SECTION 4. Agent. The corporation shall be em-powered to act as an agency for any committee created for or a_cting in furtherance of the purpose of this corporation.
ARTICLE VI INCOME AND FUNDS
SECTION 1. Income. Funds for the purposes of the corporation shall be acquired through contractual relationships entered into with state, regional or sec-tional dairy industry organizations.
SECTION 2. Savings. If funds realized during any fiscal year exceed the cost of carrying out the ob-jects of this corporation, the surplus remaining over
and above expenses of operations and the perform-ance of contracts and obligations shall be placed in the general fund and used only for the purposes set forth in the articles of incorporation and by-laws of
the corporation. No part of such general funds or of the net earnings shall inure to the benefit of any shareholder, member or other private person or in-dividual.
ARTICLE VII AUDITS AND STATEMENTS
SECTION 1. Audits. The accounts of this cor-poration shall be audited immediately following the end of the fiscal year, by a certified public accountant and such audit filed with the president and the treas-urer at least twenty ( 20) days prior to the annual meeting. At the same time a copy of the operating statement for the year shall be mailed to each di-rector. Additional audits shall be made upon order of the executive committee or the board of directors. SECTION 2. Fiscal Year. The fiscal year of this corporation shall begin January 1 and end December 31, each year.
ARTICLE VIII AMENDMENTS
SECTION 1. These by-laws may be amended by a two-thirds ( ½) vote of the official delegates voting at any regular or special meeting provided notice of the proposed amendment has been given with the notice of such meeting.
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G!erti'firate
I am the duly elected, qualified and acting' secretary of AMERICAN DAIRY As-SOCIATION, a corporation of Illinois; the keeper of the records and custodian of the seal thereof and certify; the foregoing pages comprise the by-laws of such cor-poration, including all amendments at the date hereof.
WITNESS my signature and the seal of AMERICAN DAIRY ASSOCIATION, this 18th day of March, 1952.
Secretary
A TRUE COPY
VOICE OF THE DAIRY FARMER
MINUTES OF THE
AMERICAN DAIRY ASSN. OF COLORADO
ANNUAL MEETING
Feb''uary lU, I96I
The Annual Meeting of the American Dairy Association of Colorado was held at
the CootiAental Denver Motel on February li;, I961. The meeting was cal led to order
by President, Stu Cochran at 10:^0 a.m.
The minutes of the last annual meeting were cal led for. A motion was made by
Bot> Betts and seconded by Paul Ehrl ick to dispense with the reading of the minutes.
This motion passed unanimously. The Treasurer's Report was cal led for and the
Secretary-Treasurer read the report prepared by the auditor, Winston Yeager of the
Denver Mi lk Producers, A copy Is attached. A motion was made by Sam Robinson
and seconded by L. H, Hertzke to accept this report as read. This motion passed
unanimously.
The President then gave his report cal ling upon al l non-participants to join
in the ADA program to pel l more mi lk. Every member should "Speak up for Mi lk as
a public relation angle to let people know we have a good wholesome product that we
are proud to be associated with. The problem of research to combat the adverse publ icity that has been printed in some of our better publ ications was discussed.
How wi l l we fight these? Fight fire with fire? We must take a positive attitude
and present the facts as they real ly are.
The State Manager was cal led on to make his report. As predicted in 1959, i960 has been the biggest year in the life of ADA of Colorado. Out total setaside
from producers amounted to ^92,668 compared to $87,061 In 1959. This represents 69??
of the potential setaside in Colorado. The 80^ sent to our national office amounted
to in i960 compared to $70,282 in I959. Areas other than the Denver Mi lk Producers marketing area that contributed to the program in I96O are as fol lowst
Colorado Springs, Johnstown, Sanford, Ft. Col l ins, Pueblo (non co-op members), Eckert,
Sal ida, Alamosa, N.W. Colorado Mi lk Producers, Durango (from New Mexico processors).
Colorado Springs voted in the program in March I960. Grand Junction (Western Colorado
Milk Producers Assn.) is not in the program at present. Your manager and the district
representative appeared and made a presentation at their Annual Meeting. The question
of participation never came to vote due to the problem of bases (sel ling, pricing,
etc.). Visiting with Mr, Stal lwood, manager, and President Whitney after the meeting,
they said during the coming year they would try to talk up the ADA program and if
possible - arrange a meeting in June devoted entirely to ADA. We feel, with their
cooperation, this program can be put into effect.
Further activities of the State Manager were working with the Regional
Merchandising men in cal l ing on newspapers, supermarkets, advertising agencies and
processors - tel l ing them of our quarterly promotions - making material avai lable
to them at cost and urging a local level tie-in with our national advertised
promotions. Cal ls were made on plants out in the state for membership and making
materiaIs avaiIabIe to them. We are cal led on to speak at various meetings
-service clubs, breed associations, farm meetings - using the theme "Speak up for
Milk". The association sponsors two $500 scholarships at CSU for students in Dairy
Production. Trophies for champion females of each breed at presented at the Colorado
State Fair. We aided in the promotion of mi lk at Brighton Agricultural Days,
Page 2 - Minutes
A showing was made of attractive materials and particifLar notice was given to
plants who had tied in with the national program - Fairmont Foods, Safeway Milk
Division, Monarch Dairy, Sinton Dairy and others. The new material on June Dairy
Month was shown and cooperation from various parts of tiie state was pledged in
support of June Dairy Month. A film was shown on "lifhen the Consumer Decides" and
it was very well received.
The report of the Nominating Committee, composed of A. S. White, Gus Reichert and Adolph Bohlender, was given by Mr. Bohlender, Chairman. These nominations
are to serve for one-year terms. The suggested nominations for each group were read and there being no further nominations from the floor, each group was duly elected
by unanimous vote, A list of the officers. Board members and committeemen is
attached hereto.
The president then mentioned that his attention had been called to the
condition of our by-laws. He stated that they we^re out-dated and generally needed
a good overhauling, A committee of Stu Cochran, Chairman, A. S. White, Jack Wilson, Bill Reid, Adolph Bohlender and Gus Reichert were named to study our by-laws and make recommendations for changes.
Bob Betts then presented our local advertising budget for the year 1961, Our 6 billboards are on a 36 month contract and will run through 1961 at a cost of
$3317.^0 per year. In his report, a budget of $U562.2$ was recommended for
newspaper advertising starting in April and running through November (on the first Thursday of each mohth). The total budget for the above plan is $7879,65,
Newspaper ads will run in papers of the following cities: Alamosa, Boulder, Colorado Springs, Craig, Ft, Collins, Ft. Morgan, Greeley, Longmont, Loveland, Pueblo, Salida, Steamboat Springs and Sterling,
After a buffet lunch, Dr. Dan Jacobsen, Research Director for the American Dairy Association gave a down-to-earth talk on research projects going on under the sponsorship of ADA, Some time was spent in clarifying the heart-fat publicity. Many good questions relating to heart disease were answered. The outlook for
higher consumption of dairy products looks bright.
The Executive Committee met immediately after Dr, Jacobsen's presentation. All of the committee were present. The only matter of business was the expenditure
of $399.00 for a DuKane Sound Projector. The cost of the machine new would be
$1499,00. This is a demonstrator and our bill for rental would apply against the
purchase price - or $399.00 less $140.00 or a total cost of $3?U.OO, The attachment
for slides is extra cost. Bill Reid moved and True Adams seconded that the DuKane
machine and attachment be purchased. This motion pvassed unanimously. There being no further business, the meeting adjourned.
Reroectfully submitted,
American Dairy Association of Colorado
Operating Statement for Period - January 1 - Dec. 31, I960
Balance on hand - January 1, I960
Receipts;
Set-Aside Collected Less: Paid to Nat'l ADA
Net Set-Aside Income
Colo, Dairy Products Assn.-Pension Trust Sale of Materials
Refund - American Pennant (Trophy)
Net Receipts
Total to Account For
92,668.95
73.U36.U2$
9,309.76
t
19,232.53
737.16 260.35 20.87 $ 20.250.91$ 29,560.67
Disbursements;Set-Aside Refunded (Overpaid)
$
873.3U
Advertising
8,101,33
Car Rental 2U1.00
Colo. Dairy Products Assn,
5,583.32
Clipping Service
112.70
Convention-Agriculture Commissioners
201,82
Meeting Expense
260,99
Memorial-W. C. Moore 25,00 National Materials 501.77Office Expense
108,l6
Pension Trust Fund
1,201.U1
Pension Trust-Legal Expense
30.00
Postage & Express
235.09
Promotional 2U5.08
Scholarship - C.S.U.
600.00
Travel - Directors 281,11
Travel - State Manager
1,688.86
Travel - Bob Betts 209.U9
Trophies
125.89
Total Disbursements
Balance on hand, December 31, I960
Bank Statement - December 31, I960
Plus: Check 858-Transit Deposit in Transit
Less: Outstanding Checks $
11,222.16
30.05 I 1U,172.59 20.01 5,937.67 $ 20,130.27 11,252.21 Balance
$
8,878.06
Board of Directors - 1961 Stu Cochran Adolph Bohlender Vernon Purvis H, D. Jackson Chas. Raid, Jr. Clyde Craig Paul Sweigert Jim Dillon Paul Ehrlick Dennis Steuhm Gus Reichert Walter Borgmann Cliff Brand L, H. Hertzke Norman Brubaker Ray Powers Charles Cook A. S, ^Vhite Jack Wilson I, A. Van Gordon Norman Moe Bob Dunn True Adams Carl Perry Les Donley Harry Myers Chas, Janney Tal Ruttum Stu Benshoof Chas. Crosthwaite Officers - 1961
President, ^tuart Cochran
Vice-President, Chas. Raid, Jr. Secretary-Treasurer
and State Manager, C, E. Dunlap
National ADA Board - 1961
Stu Cochran
Chas. Reid, Jr.
A. S. White
Carl Perry - from industry to attend meeting in Chicago Colorado ADA Executive Committee - 1961
Stu Cochran Chas. Reid, Jr. Adolph Bohlender A. S. White Norman Moe True Adams Governor McNichols Paul Swisher Harry St aver E. K. McKellar Lew Toyne , p-:. Honorary Directors \
Harvey Solberg
Bob Betts
Henry Christensen
j'^'^eonard Trainer
H. A. Sandhouse Earl Born
Dawson Jordan Lindy Lou Gavin
0. J. Trehary Neven Kilpatrick
Board of Directors - 1961 Stu Cochran Adolph Bohlender Vemon Purvis H. D. Jackson Chas. Reid, Jr. Clyde Craig Paul Sweigert Jim Dillon Paul Ehrlick Dennis Steuhm Ous Reichert Walter Borgraann Cliff Brand L, H. Hertake Norman Brubaker Ray Powers Charles Cook A. S. liDiite Jack Wilson I. A. Van Gordon Norman Moe Bob Dunn True Adams Carl Perry Les Donley Harry Myers Chas, Janney Tal Ruttum Stu Benshoof Chas, Crosthwaite Officers - I96I
President, ^tuart Cochran
Vice-President, Chas. Reid, Jr. Secretary-Treasurer
and State Manager, C. E, Dunlap
National ADA Board - 1961
Stu Cochran
Chas. Reid, Jr.
A. S. White
Carl Perry - from industry to attend meeting in Chicago Colorado ADA Executive Committee - 1961
Stu Cochran Chas, Reid, Jr. Adolph Bohlender A, S. White Norman Moe True Adams Honorary Directors Governor McNichols Paul Swisher Harry Staver E. K. McKellar Lew Toyne Harvey Solberg Henry Christensen H. A. Sandhouse Dawson Jordan 0. J. Trenary Frank Menten Bob Betts Leonard Trainer Earl Born
Lindy Lou Gavin Neven Kilpatrick
Colorado
CERTIFICATION OF DELEGATES AND BOARD MEMBER
1961 Annual Membership Meeting
The By-Laws of the association provide for three official representatives to the annual meeting for each state or regional unit. One of these is elected to the Board of Directors, and the other two are official voting delegates. Currently, our records show these representatives to be as follows:
Name
(Delegate and Nat'l
Board Member) Stuart Cochraa
Address
945 - 11th Street. Pcnvi
(Delegate)
Charlea A« Reid» Jr,
Colorado Springs Milk Prod. Aaan.
Colorado Spriagt, Colorado
(Delegate)
Ray Powera
Colorado Sprin^ra Milk Prod. AaatL
Colorado Spriaga
With this information, please complete and return form below.
The national association pays expenses of the Board member and one of the
voting delegates from each state, or a total of two individuals. We need from you
the names of those who will request reimbursement from us.
List these names also in the space provided below and return so that expense
forms can be made available.
If changes are made in your representation prior to the annual meeting, please let us know immediately.
AMERICAN DAIRY ASSOCIATION
PLEASE COMPLETE AND RETURN: (Retain one copy for your records)
Check / J The names as listed above are correct
one
ZE7 The following is the correct listing:
Name
(Delegate and Nat'l
Board Member) Stuart Cochren
Address llth St.. Dt (Delegate) (Delegate) Chas« Reld, Jr» A, S. White
^lo. Springs Milk Producers
129 S, Corona, Colo, Springs, Colo, Kersey, Colorado
The following two individuals should receive expense reimbursement forms for the annual meeting:
Stuart Cochean (Delegate and Nat'l Board Member) Chas. Reld, Jr,
Date Feb. 20, 1961
(Delegate), Signed
President, Secretary or Authorized Official
FIRST
FOODS
eemOF COLORADO
./ V
955 IITH STREET • PHONE AC. 2-8541 • DENVER 4, COLORADO
Executive Committee Meeting 955-1 1 t'h Street, Denver
Apri l 18, 1961
The fol lowing members were present at the Executive Committee Meeting; Stu Cochran, Barney White, Adolph Bohlender, Norman Moe, True Adams, Ray Powers
(representing Bi l l Reid), Loren Gafke (representing the national office of ADA)
and Chuck Dun Ian, State Manager.
The meeting was cal led to order at 1:30 p.m. in the Association office by Stu Cochran, President. Notice of the meeting was mentioned asgiven by letter
with a fol low-up reminder. The minutes of the last Executive Committee Meeting
were dispensed with on the motion of Barney White and seconded by True Adams. This motion passed unanimously.
President Cochran presented the problem at hand - namely, the dissolving
of the working arrangements of the Colorado Dairy Products Association and the
American Dairy Association of Colorado as one organization with one man acting
as State Manager of ADA and as Executive Secretary of the Colorado Dairy Products
Association. There are no personal ities involved, only the basic problem of
representation. This was i l lustrated by Mr. Dunlap's appearing at the AgricuIture
Committee Hearing on the Mi lk Control Bi l l at which time he offered testimony for
the processing plants. The Board of Directors of the Colorado Sprinas Mi lk
Producers, who were present, took issue of his appearance and are very concerned. It was the ooinion of Ray Powers, President of the Colorado Springs Mi lk Producers Assn., that a smal l group of rebels in their association were trying to undermine
the ADA program and were using this situation to talk about it to other members. Mr. Adams brouaht out that in the last I5 years of operation of the two associations, there had been p rob I ems involved as to representat ion or embarrassment on the part of either organization. Mr. Adams also stated that the Colorado Dairy Products
Association had no intent of taking advantage of producer groups through backing
the Mi Ik Control Bi l l. This Bi l l was the work of several independent operators
and due to the time element, not much opportunity was avai lable for producer education,
Mr. Cochran stated that Mr. Dunlap had done a good job and if the two associations
were divided that Mr. Dunlap would have first choice of the State Manager's job.
Mr. Ojniap mentioned the cost of operating a separate ADA unit. It would
take $12,000 to $15,000 from the ADA funds now going into the national program to
have a program simi lar to the one now in operation. If a greater program was desired, it would cost proportionate!y more. At the present time, only $5500 or
1/3 of the combined income of both organizations is suppl ied by ADA. Travel in
the State is divided egual ly between both organizations. Materials,advertising and I/3 of the Pension Trust are paid by ADA. Mr. Powers
said he could not guarantee his association would participate in the
^
ADA program even if under separate organizations.
1 Vou nev8f
X oiitqii)V*W
FIRST
IN
m
FOODS
955 IITH STREET • PHONE AC. 2-8541 • DENVER 4, COLORADO
Page 2
- Winutes of Execufive Committee Meeting - Aori I 18, ig6l
It was mentioned by Loren Gafke that Colorado rates fifth national ly in percent
of potential set aside money. With the Grand Junction group in the program, we
might top the country and that looks l ike a year away. Gafke went on to explain
the basic principles of ADA a cooperative movement to sel l dairy products
-a movement th-at h-as to be on -a n-ation-al progr-am - not on -a St-ate b-asis or
i ndi V i duaI.
A matter of business was discussed regarding June Dairy Month Promotions.
It was moved by Mr. Boh lender and seconded by True Adams that $600 be al lotted
for retai l store promotions for June Dairy Month,
There being no further business, the meeting adjourned at 3:k5 p.m.
Respectful ly submitted.
C. E. Dun lap, Secretary-Treasurer
You neve^
oiitqroVjf^
americau dairg association
OF COLORADO955 11th St. Denver 4, Colo. Phone AC 2-8541
C. E. Dunlap State Manager
\ Minutes of the
\
American Dairy Associati^in of Colorado
\
Nominating Committee Meeting
\
January 30, 1962
The Nominating Committee of the American Dairy Association of
Colorado met ln\he AuA office on Tuesday, January 30, 1962 at 9»00 a.m.
Those present wcne Vic Tribelhorn, Barney White, Ray Powers, Cliff
Brand and AdoI oh bVi
lender.
A discussion wa;\held on re-districting the State of Colorado to
provide equal reoreseirtation on the Board of Directors from the various
co-op associations and \ocal groups, it was recommended that the Denver
Milk Producers have 19 members, Colorado Springs-Pueblo 6 members and
I
each from the JohnstownXCraig, Durango, Fort Col lins and San Luis
Val ley areas. This was rectonmended by the Committee for Board action.
The Committee nominated the lipl lowing:
For S
, ... ... ,
/
X-For 2
For 3 year terms -''Cliff BrandX Hygi ene
—
A* E. ReicheiX, Boulder
|
,
ijoUkdC '• A. Van Gordon, Littleton
^ Adolnh Bohlendery LaSal le
_ Lee Amend, Brighron "^T. x., <^0
— Paul Ehrlick, Wino^r
— Charles Cook, Canon^i ty —
—.Ray Powers, Colora do^prings
fvt
^
Kermeth Hertneky, Ram^, Colorado^
—- Clyde Craig, Hayden
\
I (0 1
year terms
, ^
,
^
Deibert Teets, Boulder
Vlqi?■
WAue-kA.
.1
- A. S. White, Kersey
\
Lrs:f/>.v<e tie.,
— Ted Adams, Ft, Lupton
\
— Don Townsend, Ft. Morgan
\
^ Frank Murr, Peyton
Kenneth Armstrong, Goodland, Kan\as pf.il' gri, C>'?
O H. D. Jackson, Rye
\
'
— Vic Tribelhorn, Sterling
>- \
UJEcrze^t. Col lins \
For I year terms -^John Woodis, Byers
\
^Omer Memmem, Castle Rock
\
^Henry Schnorr, Pierce
\
" ^
^rwin Kramer, Brighton «.f.\
\
.^Edwien Vfi edeman, Greeley /^t.3 6^ ^3^.
\
-Alton Horn, LaSal le
'
.
\
"John Cphes^, Ft. Morgan ^ Z
--Lk..
l| JohnsVovln
-^ U.»M . Durango '
-Supplying the Centennial State with Nature^s Finest Food
V
p
San Luis Val ley
R-B. "L
A I A 02, A
Page 2 - Minutes
The Nominating Committee recommends the above for election as Board Members for I962. Further nominations will be accepted from
American Dairy Association of Colorado
Operating Statement for Period January I - Dec. 31j '961
Balance on hand - January I, I96I
Recelpts;
Set Aside Col lected Less: Paid to Nat' I ADA
Net Set Aside Income
Colo. Dairy Products Assn.-Pension Trust
Sale of Materi als
Sale of Table Viewer
Net Receipts
Total to Account For
Df sbursements:
Advert i s1ng
Car Rental
Colo. Dairy Products Assn. C1 ipping Service
Weeting Expense
Memorial - Bob Betts National Materials
Office Expense
Pension Trust Expense Postage and Express
PromotionaI
Scholarship - C.S.U.
Travel - Directors
Travel - State Manager
Travel - Bob Betts
Travel - Kenny Drager Trophi es
Stationery & Printing DuKane Projector
American Dairy Princess June Dairy Month Material
June Dai ry Month Grocery Contest
Gasol i ne
Flowers - Bob Betts
Total Disbursements
Balance on hand, December 5I» I96l Bank Statement, December 3'» '9^1
Pius: Deposit in Transit
Less: Outstanding checks 9>855«00
8.600.00 95.733.65 76.586.92 $ I9.ll46.73 873.38 180.00 25.95 e 15,252.58 1 1,000.00 & 20,252.58 0 18,653.00 8,21+9.36 51+0.00 5,500.01+ 1 1I+. 10 173.78 25.00 693.79 96.95 1,338.67 529.10 316.36 600.00 31+3.90 1,158.22 218.12 171.83 76.7I4 13I+.66 1+12.85 1142.1+1+ 312.50 500.00 1+5.83 10.50
COLORADO
CERTIFICATION OF DELEGATES AND BOARD IvIEMBER
1962 Annual Membership Meeting
The By-Laws of the Association provide for three official representatives to
the annual meeting for each state or regional unit. One of these is elected to the
Board of Directors, and the other two are official voting delegates. Currently, our
records show these representatives to be as follows:
Name
(Delegate and Nat'l
Board Member) Stuart Cochran
(Delegate) (Delegate)
Charles A. Reid, Jr.
A.S. White
Address
Colo. Spring Milk Producers Assn.
129 S. Corona, Colorado Springs
Kersev
With this information, please complete and return form below.
The national association pays expenses of the Board member and one of the
voting delegates from each state, or a total of two individuals. We need from you
the names of those who will request reimbursement
from us.
List these names also in the space provided below and return so that expense
forms can be made available.
If changes are made in your representation prior to the annual meeting, please
let us know immediately.
AMERICAN DAIRY ASSOCIATION
PLEASE COMPLETE AND RETURN: (Retain one copy for your records)
Check The names as listed above are correct The following is the correct listing:
Name Address
(Delegate and Nat'l ,
Board Member) V C<J
I
(Delegate)
I
(Delegate)
K Jji^
il±L
The following two individuals should receive expense reimbursement forms for
the annual meeting:
V V ^
-
(Delegate and Nat'l Board Member)
(Delegate) Signed
Date
President, Secretary or Authorized Officieil\
COXAIlAlb
CERTIFICATION OF
DELEGATES AND BOARD MEMBER
1962 Annual Membership Meeting
•. *
If
The By-LaWg of the Association provide for three official representatives to
the annual
.meeting for each state or regional unit. One of these is elected to the
Board of Directors, and the other two are official voting delegates. Currently, our
records show these representatives to be as follows:
Na^ie Address
(DelSgate and Nat'l
Board Member) (Delegate)
129 S. . Cotorate
(Delegate) AtT
H
/
this information^ please complete and return form below.. ,
.,
The national association pays expenses of the Board member and one of the
voting delegates from each state, or a total of two individuals. We need from you
the names of those who will request reimbursement
from us.
List these names also in the space provided below and return so
that expense
forms can be made available.
j
If changes are made in your representation prior to the annual meeting, please
let us know immediately.
AMERICAN DAIRY ASSOCIATION
PLEASE
COMPLETE AND RETURN: (Retain one copy for your records)
Check The names as listed'above are correct
'The following is the correct listing:
Name Address
(DeUgata
1
Beard - *" • • CdlQta (Delegate) (Delegate) ■ Ray PowersA, S. White Kersey. Colofadp
The following two individuals should receive expense reimbursement forms for
the annual meeting:
Victor TrSbelhorn-Ray Powers
Date g»l9-6g
:
(Delegate and Nat'l Board Member)
(Delegate)
Signed
President, Secretary or Authorised Official'
American Dairy Association of Colorado Board of Directors Meeting
February 13, 19^2
The Board of Directors of the American Dairy Association of Colorado met at
2:00 p.m. on February 13, 19^2 at the Colorado State Grange Bui lding in Denver immediately fol lowing the close of the Annual Meeting of the American Dairy
Association of Colorado.
President Cochran cal led the meeting to order at 2:00 p.m. and stated that the first item of business was the election of officers from the newly elected Board. Adolph Bohlender and Vic Tribelhorn were nominated for president, Mr. Bohlender withdrew because of other activities. Ray Powers moved and Alton Horn seconded that nominations cease and that the secretary be instructed to cast a unanimous bal lot for Mr. Tribelhorn. This motion passed unanimously.
Ray Powers was nominated for vice-president. A. S. White moved and Adolph Bohlender seconded that the nominations cease and that the secretary be instructed to cast a unanimous bal lot for Mr. Powers. This motion passed unanimously.
Ted Adams and Walter Borgmann were nominated for the office of
Secretary-Treasurer. Cl iff Brand moved and Edwien Wiedeman seconded that nominations cease.
This motion passed unanimously. A vote was taken and Ted Adams was elected as Secretary-Treasurer.
The election of h Executive Committeemen was cal led for. Those nominated were Don Townsend, A. S. White, Jack Wi lson and Walter Borgmann. Adolph Bohlender moved
and Cliff Brand seconded that the nominations cease and that a unanimous bal lot be
cast. This motion passed unanimously.
The election of a National Board Member was cal led for. Vic Tribelhorn was nominated. Cl iff Brand moved and Lee Amend seconded that nominations cease and
that the secretary be instructed to cast a unanimous bal lot for Mr. Tribelhorn. This motion passed unanimously.
The election of the 2 Voting Delegates was cal led for. Ray Powers and
A. S. White were nominated. Ted Adams moved and Erwin Kramer seconded that
nominations cease and that the secretary be instructed to cast a unanimous bal lot for Mr. Powers and Mr. White. This motion passed unanimously.
The fol lowing Designation of Authority to the Executive Committee was suggested:
"The Board of Directors hereby designates authority to the Executive Committee to
work with the manager and carry on the activities of the association. The authority
is also granted to make financial arrangements for the administration of the
association". It was moved by Adolph Bohlender and seconded by Cliff Brand to accept
this designation of authority. The motion passed unanimously.
The Board was then asked to adopt the fol lowing geographic areas for districts. "The fol lowing counties wi l l be known as the Denver District, District No. I, and shal l have 19 directors: Weld, Logan, Sedgwick, Phi l lips, Morgan, Washington, Yuma, Adams, Denver, Arapahoe, Elbert, Douglas, Jefferson, Boulder, Gi l pin. Clear
Creek and Park. There shal l be establ ished within the district 12 district committees as prescribed by the bylaws.
The fol lowing counties wi l l be known as the Colorado Springs district. District
No. 2, and shal l have 6 directors: Lincoln, Kit Carson, Cheyenne, Kiowa, Prowers,
Bent, Crowley, Otero, Baca, Las Animas, Huerfano, Custer, Pueblo, Fremont, Tel ler
and El Paso. There shal l be establ ished within the district 6 district committees as prescribed by the bylaws.
Page 2
- Minutes - Annual ADA Meeting - February 13* 1962
President Cochran cal led on the State Manager to read the
Bylaw Committee comprised of Stu Cochran, Chairman, A, S. Vi/hit
Reid, Adoloh Bohlender and A. E, Reichert met several times to Mr. Loren Gafke, Regional Membership Director, offered suggest states had re-written changes to make them workable. Several changes noted. Howard Byel land, Attorney, was consulted and h accepted to make the proposal legal as far as State Laws were
read the proposed changes and after discussion on several poin
and Carl Johnson seconded that the proposed Bylaws be accepted unanimously.
Bylaw changes. The e. Jack Wi I son. Bi l l
go over changes,
ions as to how other drafts were made and
is suggestions were concerned. Mr. Dun lap ts, Stu Cochran moved . This motion passed
The president then cal led on the Chairman of the Nominating Committee, Vic
Tribelhorn, to make his report. The committee recommended the fol lowing for the
Board of Directors:
Three Year Term
CM ff Brand A, E. Reichert I, A. Van Gordon Adolph Bohlender Lee Amend Paul Ehrlick Charles Cook Ray Powers Kenneth Hertneky Clyde Craig
Two Year Term
Walter Borgmann Charles Waneka A, S. White Ted Adams Don Townsend Jack Wi I son Kenneth Armstrong H, D. Jackson Vi c TrIbelhorn
John Wei tzel
One Year Term
John Woodis Omer Memmem Henry Schnorr Erwin Kramer Edwien Wiedeman Alton Horn John Caneva John KammerzelI Leon Graham John Knoop
Nominations were cal led for from the floor. Carl Johnson moved and A. S. White seconded that nominations cease and that the secretary be instructed to cast a
unanimous bal lot for the nominations. This motion passed unanimously.
The group then adjourned for lunch. After the lunch. President Cochran
introduced friends of the dairy industry who were present. Mr. Cochran then introduced Mr. Loren Gafke, West Central Regional Membership Director of the
American Dairy Association, who gave an inspiring talk on why we should be working
as a unit to promote dairy products sales.
It was announced that the newly appointed Board of Directors would meet immediately fol lowing, the lunch.
There being no further business, the meeting adjourned.
Respectful ly submitted.
C. E. Dun Iap Secretary
EMPLOYEE PARTICIPATION ADVICE
(Please print) Antonio
(Last name)
Bernlece
(First name)
Eleanor
(Middle name)' Employer ADA of Colorado
TO: Trustees
AMERICAN DAIRY ASSOCIATION RETIREMENT PLAN
I acknowledge .tha-t. full information about the American Dairy Association Retirement Plan has been made available to me and that I have received a satisfactory explanation thereof. My decision as to participation is shown below:
□
(Request to Participate)
(Check the applicable section below, sign and date)
I hereby apply for participation in this plan, and if found qualified for such participation, I agree to be bound by the terms and conditions of said plan as they now exist or as they may hereafter be amended. I authorize my employer to remit on my behalf to the trustees, as of
each July 1, such amount as I am required to pay into the plan for the
ensuing retirement plan year and to withhold such amount in installments
from compensation due me during that year.
I further agree to submit to such physical examination and to truthfully and fully answer such questions as may be required by an insurance
company to which application is made for contracts on my life.
(Signature of Applicant) (Date)
I
I
hereby decline to participate in this plan. I
understand that I
may
apply for participation at some subsequent anniversary date of the plan
(Declination) provided.I am still eligible, but that I
shall receive no credit for
past service. I further understand that such subsequent application
shall be subject to the then existing provisions of the plan.
(Signature of Employee) (Date)
X:
TO; Trustees
American Dairy Association Retirement Plan
FROM: ADA ol Oofdrxio (employer unit)
SALARY CERTIFICATION AND CENSUS REPORT for 1962 enrollment
1. EMPLOYEES NOW PARTICIPATING IN THE RETIREMENT PLAN;
Annual salary rate
Name as of May 1. 1962 I Name
Charles CXiniap •8000.00
Annual salary rate
as of May 1, 1962
2. ELIGIBLE EMPLOYEES WISHING TO BEGIN PARTICIPATION:
Name Date Employed Date of Birth Sex
Annual salary rate
as of May 1. 1962
3,. ELIGIBLE EMPLOYEES WHO HAVE DECLINED PARTICIPATION i
Names:
Bern!sea £. Antonio
4. EMPLOYEES. AGE 29 OR OVER. WHO ARE INELIGIBLE:
Date Employed Date of Birth
Reason, if ineligible for
other than age or service
Submitted by_
(Mgr. or Officer's signature)
IMPORTANT NOTES;
(date)
1. "Employee" is defined as any person regularly employed on a salared basis, excluding
. any person whose customary employment is for not more than 20 hours in any one week, or for not more than 5 months in any calendar year. Do not list persons excluded by
this definition.
2. When listing "date employed" where required above, show the date continuous service began with your employer unit. If the employee has prior service with another ADA member unit, report details of that employment as a special note.
American Dairy Association of Colorado Board of Directors Meeting
February 13, 1962
The Board of Directors of the American Dairy Association of Colorado met at
2:00 p.m. on February 15, 1962 at the Colorado State Grange Bui lding in Denver
immediately fol lowing the close of the Annual Meeting of the American Dairy
Association of Colorado.
President Cochran cal led the meeting to order at 2:00 p.m. and stated that the first item of business was the election of officers from the newly elected Board, Adolph Bohlender and Vic Tribelhorn were nominated for president, Mr. Bohlender withdrew because of other activities. Ray Powers moved and Alton Horn seconded that nominations cease and that the secretary be instructed to cast a unanimous bal lot for Mr. Tribelhorn. This motion passed unanimously.
Ray Powers was nominated for vice-president. A. S. White moved and Adolph Bohlender seconded that the nominations cease and that the secretary be instructed to cast a unanimous bal lot for Mr. Powers. This motion passed unanimously.
Ted Adams and Walter Borgmann were nominated for the office of
Secretary-Treasurer. Cliff Brand moved and Edwien Wiedeman seconded that nominations cease.
This motion passed unanimously. A vote was taken and Ted Adams was elected as Secretary-Treasurer.
The election of I4. Executive Committeemen was cal led for. Those nominated were Don Townsend, A. S. White, Jack Wi lson and Walter Borgmann. Adolph Bohlender moved
and Cl iff Brand seconded that the nominations cease and that a unanimous bal lot be
cast. This motion passed unanimously.
The election of a National Board Member was cal led for. Vic Tribelhorn was
nominated. Cl iff Brand moved and Lee Amend seconded that nominafions cease and that the secretary be instructed to cast a unanimous bal lot for Mr, Tribelhorn, This motion passed unanimously.
The election of the 2 Voting Delegates was cal led for, Ray Powers and
A, S. White were nominated, Ted Adams moved and Erwin Kramer seconded that
nominations cease and that the secretary be instructed to cast a unanimous bal lot for Mr. Powers and Mr. White. This motion passed unanimously.
The fol lowing Designation of Authority to the Executive Committee was suggested:
"The Board of Directors hereby designates authority to the Executive Committee to
work with the manager and carry on the activities of the association. The authority is also granted to make financial arrangements for the administration of the
association". It was moved by Adolph Bohlender and seconded by Cliff Brand to accept
this designation of authority. The motion passed unanimously.
The Board was then asked to adopt the fol lowing geographic areas for districts.
"The fol lowing counties wi l l be known as the Denver District, District No, I,
and shal l have I9 directors: Weld, Logan, Sedgwick, Phi l l ips, Morgan, Washington, Yuma, Adams, Denver, Arapahoe, Elbert, Douglas, Jefferson, Boulder, Gl lpin, Clear
Creek and Park. There shal l be establ ished within the district 12 district
committees as prescribed by the bylaws.
The fol lowing counties wi l l be known as the Colorado Springs district. District
No. 2, and shal l have 6 directors: Lincoln, Kit Carson, Cheyenne, Kiowa, Prowers,
Bent, Crowley, Otero, Baca, Las Animas, Huerfano, Custer, Pueblo, Fremont, Tel ler
and El Paso. There shal l be establ ished within the district 6 district committees
Page 2
- Board of Directors Meeting-ADA - February IJ, 1962
The fol lowing county wil l be known as the Fort Col lins District, District No* 5*
and shal l have one director: Larimer. There shal l be establ ished within the district one district committee as prescribed by the bylaws.
The fol lowing area of ungraded producers wi l l be known as the Johnstown District,
District No, I4., and shal l have I director: Johnstown area. There shal l be
established within the district one district committee as prescribed by the bylaws.
The fol lowing counties wi l l be known as the Craig district. District No. 5»
shal l have I director: Moffat, Routt, Jackson, Rio Blanco, and Grand. There shal l be establ ished within the district one district committee as prescribed by the bylaws.
The foI lowing counti es wi I I be known as the San LuisVal ley District, District No. 6, and shal l have 1 director: Saguache, Mineral, Rio Grande, Alamosa, Conejos
and Costi I la. There shal l be established within the district one district committee as prescribed by the bylaws*
The fol lowing counties wi l l be known as the Durango District, District No. 7»
and shal l have I director; Mesa, Garfield, Eagle, Summit, Pitkin, Lake, Chaffee, Gunnison, Delta, Montrose, Ouray, San Miguel, Minsdale, Dolores, San Juan, Montezuma, La Plata and Archuleta. There shal l be establ ished within the district one district
committee as prescribed by the bylaws." It was moved by A. S. White and seconded
by Adojph Bohlender that these geographic areas for districts be accepted. This
motion passed unanimously.
The budget for the year I962 was presented to the Board for discussion. The
scholarship program for I962 in the budget was discussed pro and con. Ray Powers
moved and Erwin Kramer seconded that the Association drop the scholarship program.
This motion passed by a vote of 6 to 2. Jack Wi lson then moved and Don Townsend
seconded that the rest of the budget be accepted. This motion passed unanimously. The Board discussed sending the entire Executive Committee to the National ADA
meeting in Chicago in March in order to get the background of the American Dairy
Association program. Adolph Bohlender moved and A. S. White seconded that the
Executive Committee be sent to Chicago for the Annual Meeting. This motion passed unanimously. The Board also discussed spending ClOO to sponsor a Little League
Basebal l Team coached by Stu Cochran. The motion was made by Cl iff Brand and
seconded by Ray Powers to spend the vlOO to sponsor this team. This motion passed
unanimously.
The Board authorized the bi l lboard program to be continued if the price was around OlOOO but only for one more year.
The newly elected president, Vic Tribelhorn, pledged his efforts in moving
ahead in I962 and compl imented Stu Cochran on his efforts to date.
There being no further business, the meeting adjourned at i4.:00 p.m.
The fol lowing Board members were present at thi s meet ing:
Jack Wi lson Vic Tribelhorn
4
Ray Powers Lee Amend
Adolph Bohlender Ed Weideman
Alton Horn Walter Borgmann
Cl ifford Brand Erwin Kramer A. S. White Ted Adams
Don Townsend A. E. Reichert
Respectful ly submitted.
MB^ORANDUM OF UNDERSTANDING
BETWEEN /HANAGERS OF THE AMERICAN DAIRY ASSN. OF COLORADO AND AMERICAN DAIRY ASSN, OF KANSAS
May I, 1962
REs Working Agreement between Kansas and Colorado regarding Walter Borgmann
Fleldman, to operate half-time in both organirations,
*
1. The Fleldman wi l l start to work May I, I962 and work half-time In each
state. This time to be divided in JO-day periods or 60-day periods - which ever
works out satisfactori ly to the managers involved,
2, The Fleldman will be compensated at the rate of $600 per month and travel
expenses wil l be paid by the State In which they are Incurred.
5, He wi l l be carried on the payrol l of the American Dairy Association of
<^orado. The American Dairy Association of Kansas wil l be bi l led on the 1st of
^hld month for ^
of his salary plus social security, unemployment compensation and
>ther payroll expenses and this amount due in full by the 10th of the month in
chich invoice Is issued.
I
U, It is understood that both organizations wi l l jointly purchase an automobile
for the use of this Fieldman. Insurance wil l be purchased to protect both parties
will be shared equally along with the license and maintenance of said car. The
■lEldman will carry credit cards of each state and the state in which he is working
wi ll assume the expense of the car while operating In this respective state.
Ml 5. The materials used as far as membership, recipe booklets, etc. wl 11 be
Tt^rnished by the state In which he Is working,
6. In the event this understanding between the two organizations is terminated
''111 ''
of the car wil l be determined by having it appraised by a disinterested party
purchase the interest of the other In the automobl le. Cash
or parties. '
J
7. We enter this agreement wl th the understanding that It wi II be continued
as long as the arrangement Is of mutual advantage to both parties, however, this
fement may be cancelled with a 90-day notice given In writing by either party.
8. It Is mutual ly agreed that when said Fieldman Is on business of both
ciations such as annual meetings, sectional meetings, etc., that his expenses
wi l l be shared by both associations,
9. At the writing of this memo, it is the mutual feeling that this car ^ould
be traded at the end of a 12-month period ^ take advantage of the optimum trade-in
al lowances on a new car and^ed^ it would 4o^the maintenance expenses to a minimum.
Bill I think this incornorates all of my feelings as far as an agreement between
Kansas and Colorado Is concerned. If Mr. Gafke has any additional Ideas, or you do by
the time you receive this, you tyne up the master plan and then we will again go through
Sincerely.
C. E. Dunlap
State Manager ADA of Colorado
FIRST
FOODS
955 niH STREET • PHONE AC. 2-8541 • DENVER 4, COLORADO
May 10, 1962
To Whom It May Concern;
We thought you might l ike to have fhe enclosed
material for Use with our June Dairy Month campaign
which is nationwide.
There are some suggestions in here to tie in with your local advertisers. It is good public relations between you and the dairy industry in your area.
Anything that you can do to help get the June Dairy Month message across would be very much
appreci ated.
Thank you.
Veriy truly yours.
