Agendas and minutes 1992

XERISCApE

OFFICERSIW SlIawm Bomd, Pruidrmt AQUASAN NETWORK, INC. Donald Godi, Vacc Pruidrmt DONALi> 0001 I: ASSOCIATBS Linda Firth CITY OF COLORADO SPRINGS Gregory Trainor, Secretary CITY OF GRAND JUNCTION Anna Thurston CITY OF AURORA DIRECfORS Pauline Malw U.S. ENVIRONMENTAL PROTECTION AGENCY Carl Anderson ARAPAHOE ACRES Stanley Brown Jr. ALAMEDA WHOLESALE NURSERY Bev Cavanaugh COOPERS I: LYBRAND Dr. James Feucht COLORADO STlJE UNIVERSITY Patrick Fitzgerald PLATTE CAYNON WATER I: SANITmON DIST. Tom Garbcr COLORADO LANDSCAPE ENTERPRISES. INC. Jim Grabow BIG TOOL BOX RobcrtHcapl PHOTOGRAPHER·}flSTORIAN·LECTURER David Holm COLORADO DEPTARTMENT OF HEALTH Gregory Hurst EDAW,INC. El izabcth In.nwJ. DENVER WATER DEPARTMENT Larry KccIOll KEESON WATER MANAGEMENT,INC. Panayoti Kclaidis DENVER BOTANIC GARDENS Gerry Koch TURF IRRIGATION SUPPLY Daniel Komlo BooKCLIFP GARDENS Anthony Koski COLORADO STlJE UNIVERSITY Frank Ragan AURORA PARKS & RECREKfION DEPARTMENT John Stinson COLORADO DESIGN GROUP Anne Sturdivant GaryVin LAWN DOCTOR JobnWilson DAVIS, GRAHM & STUBBS Peter Milstein, EXECUTIVE DIRECTOR

XERISCAPE coLORAdo!, INC.

P.O. Box 4202 Denver.Colorado 80204-0202 -(303)756-7943/(303)758-1825(FAX)

Xeriscape Colorado! is a non· profit education and public service organization promoting water conservation and landscape improvement

XERISCAPE COLORADO! INC,

COMMITTEE AND BOARD MEETINGS January 1992

January 7, 1992 - 10:00 a.m. Gerry Koch & Liz Inman, in the offices of:

January 8, 1992 - Noon-4 p.m.

Tom Garber, Chair

in the offices of:

January 9, 1992 - Noon-1:30 p,m. Steve Boand, President

in the offices of:

January 10, 1992 - 11:30 a.m. Anne Sturdivant, Chair in the offices of:

January 17, 1992 - 10-11:45 a.m. John Stinson, Chair

in the offices of:

January 17, 1992 - Noon-2:00 p.m. Steve Boand, President in the offices of:

Long Range Planning Committee Co-chairs

Turf Irrigation Supply

2197 West College Ave:nue (Conf. Ctr.) Englewood, CO 80110

Budget & Finance Turf Irrigation Supply

2197 West College Avenue (Conf. Ctr.) Englewood, CO 80110

Executive Committee Aquasan Network, Inc.

1101 West Mineral Avenue #260 Littleton, CO 80120

Research Commi ttee CSU Extension Office Annex 3 Meeting Room J effco Fairgrounds Program Committee

Davis, Graham & Stubbs Republic Plaza, Suite 4700 370 17th Street

Denver, CO 80201 Board of Directors Davis, Graham & Stubbs·

Republic Plaza, Suite 4700 370 17th Street

Denver, ·CO : 80101· .... -... --... .

The word XERISCAPE (TM) and the accompanying logo are registered tradcmarkes of the National Xeriscape Council, Inc. Printed on recycled paper

922-4000

922-4000

798-7778

791-8757

. ,

XERISCApE

OFFICERS 1221 SlIDvcn Bomd, Pn:aidcnt AQUASAN NETWORK, INC. Donald Gadi, Vice Pn:aid&mt

DONAlD 0001 &: ASSOCIATES Linda Firth CITY OF COLORADO SPRINGS

Gregory TrainCl", Sccrotary CITY OF GRAND JUNCTION Anna 11mniton CITY OF AURORA

DIRECTORS Pauline Afshar U.S. ENVIRONMENTAL PROTECTION AGENCY Carl Ande11lal

ARAPAHOE ACRES Stanley Brown Jr. ALAMEDA WHOLESALE NURSERY Bev Cavanaugh COOPERS &: LYBRAND Dr. James Feucht COLORADO STAlE UNIVERSITY Patrick Fitzgerald PLATTE CAYNON WATER &: SANITATION OIST. Tom Garber COLORADO LANDSCAPE ENTERPRISES. INC.

Jim Grabow BIG TOOL BOX Robert Heaps PHOTOGRAPHER-HISTORIAN-LECTURER David Holm COLORADO DEPTARTMENT OF HEALTH

GregCI"Y Hum

EDAW, INC. Elizabeth Inman DENVER WATER DEPARTMENT

Larry KceIOll

KEESON WATER MANAGEMENT, INC. Panayoti KeJaidis DENVER BOTANIC GARDENS Gerry Koch TURF IRRIGATION SUPPLY Daniel Komlo BooKCLIFF GARDENS Anthony Koski COLORADO STAlE UNIVERSITY Frank Ragan AURORA PARKS & RECREATION DEPARTMENT

Jolm Stinson COLORADO DESIGN GROUP Anne Sturdivant GaryVin LAWN DOCTOR JobnWilson DAVIS, GRAHM & SruBBS Peter Milstein, EXECUTIVE DIRECTOR

XERISCAPE coLORAdo!, INC.

P.O. Box 4202 Denver.Colorado 80204-0202 - (303)7S6-7943/(303)7S8-1825(FAX)

Xeriscape Coloradol is a non-profit education and public service organization promoting water conservation and landscape improvement

12:00 - 12: 10

12: 10 - 12:20

12:20 - 12:50

12:50 -

1:40

1:40 -

1:50

1:50- 2:10

2: 10 - 2:25

2:25 - 2:30

2:30

XERISCAPE COLORADO! INC.

BOARD OF DIRECTORS MEETING

Friday, January 17, 1992 - 12:00 Noon

Offices of: Davis, Graham & Stubbs

Republic Plaza, Suite 4700

370 Seventeenth Street

Denver, Colorado

AGENDA

I.

Approval of Minutes

II.

Discuss

National

Xeriscape

Counsel

Membership

III.

Review

Proposed

Accounting System

1992

Budget

and

IV.

Committee Reports (ten minutes each)

A. Long Range Planning

-

Gerry Koch

Liz Inman

B. Research - Anne Sturdivant

C. Program - Anna Thurston

D. Public Relations - Carl Anderson

E. Membership - Pauline Afshar

V.

National

Xeriscape

Counsel

Fihn

VI.

Discuss and Approve Annual 1992 Program

Plan

VII.

Membership - Investment Solicitation Plan

VIII. Set Next Meeting Date

IX.

Adjourn

Please reVIew minutes of last lneeting and be prepared to offer any

changes.

The word XERlSCAPE (rM) and the accompanying logo are registered trademarkes of the National Xeriscape Council, Inc. Pr inled on recycled paper

EXECUTIVE COMMITTEE MEETING

February 11. 1992

12:00 Noon

XERISCAPE COLORADO

!

I.

Review and Approve Minutes of January 9, 1992

II.

Financial Update , Bill Approval

III.

committee Reports

Membership Services Committee

Research Committee

Program Committee

1992 Research Program Disussion

Conservation Grant Application Review

Review Proposed Support Letter

Discuss Adoption of Review criteria

Research Program

Researching the Research

Plant List Review Program

~

Research Newsletter

~

1992 Program Discussion

~

;certification Program Direction

j

ReVieW CNA Trade Show

Up-coming Trade Shows/Exhibits

~

1993 statewide Xeriscape Seminars

~~10th

Anniversary of Xeriscape Celebration

~1,

'

Denver

Natural History Museum Project

XERISCAPE COLORADO! INC.

EXECUTIVE COMMITTEE MEETING

Held in the Board Room of Aquasan Network Inc. 1101 West Mineral Ave., Littleton, CO.

MINUTES

January 9, 1992

Members Attending:

Steven A. Boand, President

Linda Firth

Don Godi

Larry

Keesen

Anna Thurston

Peter B. Milstein, Exec. Director

Members not Attending:

Robert Heapes

Jim Grabow

Gregg Trainor

Steven Boand, President called the meeting to order at 12:00 p.m. asked the committee to

approve the minutes of the committee's last meeting (December 19,1991) as circulated.

ACTION: The minutes of the December 19,1991 Executive Committee Meeting were

unanimously approved.

The president asked Peter Milstein if the financial status of the organization had experienced any

changes since the last report. Peter Milstein reported that no changes had occurred. Larry

Keesen asked if the letters of membership solicitation had gone out and if that had generated

anything. Peter Milstein reported that letters had gone out to the entire Board. No responses

have as yet been received.

Steven Boand presented a proposed 1992 operating budget (attached) for the committee to

approve for presentation to the Board of Directors at their next meeting. The committee

reviewed, discussed and adjusted the budget.

ACTION: It was then suggested that the budget be turned over to the Budget

&

Finance

Committee (Tom Garber, Chairman) for further fine tuning and presentation to the Board of

Directors at their next meeting.

The Executive Committee then took up a discussion on the focus 'and direction of Xeriscape

Colorado! for 1992. Steven Boand presented a mission statement and a listing of suggested

'

programs for the committee to review and discuss.

ACTION:

the committee approved the

'

mission statement and asked the Program Committee

(Anna Thurston, Chairman) to

'

prepare a proposed statewide Seminar program for presentation

to the Board of Directors at their next meeting. This proposed Seminar

Prog~m

should take the

direction as offered by the Executive Committee at today's meeting. Further the committee

suggested that the Program Committee develop

fl

recommendation to the Board of Director

regarding a Cooperative Demonstration project for Xeriscape Colorado! to be active in during

the 1992 year. This Demonstration Project should come from the list of projects that have been

submitted in the listing of programs we have before us today. Finally the committee

recommended that the Program Committee select from the list of Conference/Trade Show

Primary Projects one or two of these efforts to take on and make a recommendation to the Board

of Directors as to nature of Xeriscape Colorado! Inc. 's involvement.

ACTION:

The Executive Committee also suggested that the Research Committee develop at its

next meeting a proposed program research projects that Xeriscape Colorado! should be involved

in for 1992. This proposal should also include recommended funding resources for these

proposed research programs.

Steven Boand presented a proposed Committee Responsibilities Chart for presentation to the

Board of Directors meeting next week. A discussion ensued regarding communication between

the various standing committees and the Executive Committee.

ACTION:

The Executive Committee approved the Committee Responsibilities Chart for

presentation and recommended for next year that the Executive Committee structure be

organized in a manner where the Chairs of the following Standing Committees (Budget

&

Finance, Program, Long Range Planning and Membership) be permanent members of the

Executive Committee.

The president called for setting the next Executive Committee meeting date.

The meeting

is

scheduled for February 11, 1992 (Tuesday) at 12:00 noon in the Aquasan Network Inc.

offices 1101 West Mineral Ave., Suite 260, Littleton, CO.

Peter Milstein asked the Executive Committee to consider presenting to the Board of Directors

next week a program by which Xeriscape Colorado! Inc. can begin to recruit additional

corporate membership and thereby financial investment in the organization's activities.

ACTION:

The executive committee approved the program concept

.

and asked Peter Milstein to

draft a proposal that can be presented for Board approval.

.

The Chairman adjourned the meeting at 2:30 p.m.

Respectfully submitted in the Secretary's absence by:

Peter Milstein

Executive Director

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"----XERISCAP£ COLORADO!

PROPOSED

19~

BUDGET

BEGINNING BALANCE (January 1)

REVENUE

Membership Investments

Xeriscape Seminars

Sales of Materials

At Home with Xeriscape

Product Sales (Mugs,Signs,Pins)

Advertising

(Newsletter)

Grants and Direct Project Assistance

Research Project(s)

Miscellaneous

Interest Income

TOTAL PROJECTED REVENUE

EXPENSES

Operations and Administration

Executive Director Services

Board Meetings/Programs/Functions

Dues and Subscriptions (NXCI)

Membership Services

Quarterly Newsletter

Research Newsletter

Membership Supplies

Miscellaneous

Program Expenditures

Research Project(s)

Outreach Program(s)

Reserve Fund

TOTAL EXPENSES

ENDING BALANCE (December 31, 1992)

$

300

28,250

3,000

5,000

500

2,000

50,000

joo

$87,850

$24,000

3,000

350

3,000

1 ,000

3,600

500

45,000

5,000

-0-$85,450

$ 2,400

This proposed budget is presented for review and discussion

by the Board of Directors.

It is suggested that the budget

12:00-12:10

12:10-1:20

1 :20-1 :30

XERISCAPE COLORADO!

EXECUTIVE COMMITTEE MEETING

Thursday

January 9, 1992

12:00 noon

AquaSan Network, Inc.

1101 West Mineral Avenue

Littleton

AGENDA

I. Review Financial Status

II. 1992 Proposed Budget

III. 1992 Program Discussion

IV.

1992 Work Plan Elements

V.

Set Board of Directors Meeting Agenda

Please call Steve Boand at 798-7778 by Thursday at 9:00 am if you

wish to have a lunch available at the meeting (approximately $5) or

fee\free to bring your own lunch.

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XERISCAPE COLORADO!

PROPOSED 1992 BUDGET

January

1. 1992 -

December

31. 1992

DESCRIPTION

BEGINNING BALANCE (January

1)

REVENUE

Membership Investments Xeriscape Seminars Sales of Materials

At Home with Xeriscape

"'" d'J

Product Sales (Mugs/Signs/Pins) )t\A fU., (!.

MHYf·

It>

, I '

Grants and Direct Project Assistance Research Project(s)

Miscellaneous Interest Income

\"\O.lAle.'P.u-W .. ~h'~rl\A

TOTAL PROJECTED REVENtJE

EXPENSES

Operations & Administration Executive Director Services

Board Meetings/Programs/Functions Dues and Subscriptions (NXCI) Membership Services

Quarterly Newsletter (fIfJ '~e4"

Research Newsletter lt~'\ Membership Supplies ./ Miscellaneous Program Expenditires Research Project(s) Outreach Program(s)

..

'ge.1-e~...e;..

,

~ TOTAL EXPENSES

ENDING BALANCE (December

31)

1991 1992 ACTUAL PROPOSED $300 1~

_.

,~ $82,iZeQ .... $3,000 $5,000 $500 , $50,000

V

$100

V

cP2boO

.,

$91,350 ./ $24,000 ./ $5,0000/ $350 ./

r1"~ooo $T,'SO'O"

$1,000 ,/ $3,300 ./ $500 v" $45,000 vi $5,000 ./ ~S.OO{) ,/ $85,650 .I

t'l:z,"dIJ

$&,66t)

XERISCAPE COLORADO!

1992 Membership Categories & Goals

Student Member $15.00

Supporting Member $35.00

Sustaining Member $50.00

Corporate Member $100.00

~

Xeriscape Conservation Investor $500.00

t3

S

~

Xeriscape Benefactor $1,000.00

Xeriscape President's

Club Member $5,000.00

DRAFT - For Review and Approval - 06-Jan-92

Xeriscape Pin

~uarterly Newsletter

Xeriscape Pin Xeriscape Mug Quarterly Newsletter At Home With Xeriscape

Xeriscape Pin Xeriscape Mug Xeriscape Research News Quarterly Newsletter tHorne

~

Conservation Donor Recognition

Xeriscape Pin Xeriscape Mug Set (6) Xeriscape Research News Quarterly Newsletter At Home With

~~ _{Benefactor's Club & Recognition}

Xeriscape Pin Xeriscape Mug Set (6) Xeriscape Research News Quarterly Newsletter At Home W'th Xeri cape

t'v'

(Ru)

Special Xeriscape Field Trips

~ Benefactor's Club & Recognition

~T:c~ Xeriscape Pin

Xeriscape Mug Set (6) Xeriscape Research News

Quarterly Newsletter At Home With Xe iscape

~ /A.

leW

TOTAL 300 $10,500

If70

~

$1,500 $5,000 10 $5,000 5 $5,000 $5,000 /

XERISCAPE COLORADO!

1992 PROGRAMS

1992 FOCUS

&

DIRECTION

The focus of Xeriscape Colorado in 1992 wi" be on making the application of

xeriscape princpals a Colorado "urban landscaping standard". XCI's 1992

programs wi" be directed toward various professional groups including

landscape professionals and municipalities.

OUTREACH PROGRAMS

Xeriscape Seminar Series

1 . Cooperative efforts with MWCI

2. Develop Statewide Xeriscape Seminar Program

3. Develop Xeriscape Maintenance Series for Professionals

eAstfatisfl-Pr"'Gjee

r'f'·i\l.Hrt~~m-"ntfstration

Prej

9Gt-wI

At.£.6

~.

CA.lA

Conference/Trade Show Presence

Primary Projects

(~{/"

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CNA Industry Trade Show (February 3-5)

ALCC State-wide Industry Conference

&

Trade Show (February 27 -28)

ALCC Western Chapter Trade Show (March 20-21)

ASLA Garden Tour (June)

DRAFT - PAGE 1 - 06-Jan-92

OUTREACH PROGRAMS

continued

"..

Secondary Projects

(DW

to

~

U

It+-

/#>YJ ....

""/X~· ~~.,)

Garden

&

Home Show (Jan 25 - Feb 5)

\

- -

Spring Home & Patio Show (March 18 - 22)

- - Eco/Expo (May/June)

'1

- -

Green Industries of Colorado Perennial Workshop (Sep 11 -13)

•

PP'-teD

.

RESEARCH PROGRAMS

Cooperative Research Program:

State of Colorado Water Conservation Grants

Colorado Water Resources Research Institute

Private Foundations

National Science Foundation

"

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OTHER THOUGHTS

XEAISCAPE COl..OFWXlI PUlNNNO CAlEI'VAA

JANUARY 1992

FEBRUARY 1992

GARJEN & HOME SHOW GARDEN & HQI,E SHOW GARJEN & HOM: SHOW

WEONESOAY

NEWSLETTER MALED

WEDNESDAY

"

CNA INDUSTRY TRADE SHOW CNA NOUSTRY TRADE SHOW CNA INDUSTRY TRADE SHOW

GARJEN & HOME SHOW

MARCH 1992

SPANO HOME & PATIO SHOW

SPANO HOME & PATIO SHOW

GARDEN & HOM: SHOW

BOARD OF DIRECTORS

MEETNG

GARJEN & HOME SHOW

ALCC INDUSTRY TRADE SHOW ALCC NOUSTRY TRADE SHOW

SPANO HOM: & PATIO SHOW SPANO HOME & PATIO SHOW ALCC WESTERN CHAPTER

TRADE SHOW

GAAOEN & HOME SHOW

BOARD OF DIRECTORS

MEETNG

ALCC WESTERN CHAPTER TRADE SHOW

XERISCAPE COLORADO!

COMMITTEE

RESPONSIBILITIES

BUDGET & FINANCE

Develop Annual Budget/Financial Plan through coordination w/ LRP

Prepare Monthly and Annual Fiancial Reports

Prepare fund raising recommendations & coordinate w/ PROG/PR

Coordinate Fundraising w/ PR and EC

LONG RANGE PLANNING

Develop/Revise 5 Program Plan

Coordinate with all committees to develop program direction.

Update/Maintain Long Range Plan

Convey Long Range Program to Board of Directors

PROGRAM

Coordinate w/ LRP/PR to develop Annual Program

&

Schedule

Impliment Annual Program Plan

Coordinate Volunteer Activities

RESEARCH

& EDUCATION

Develop XC! Research Needs List

Prepare Bi - Annual Research Newslewtter

Coordinate 1992 Research Grant Applications

Coordinate 1992 Research Project

PUBLIC RELATIONS

Develop PR program to increase awareness of XC! programs.

Provide Recommendations to LRP/PROG regarding program selection.

MEMBERSHIP SERVICES

Maintain Membership Database

Coordinate/Monitor Membership Services

Coordinate Newsletter/Research News Production & Distribution

NOMINATING

&

BYLAWS

Develop Board and Officer Slate

Recommendations for By-Law Modifications

EXECUTIVE COMMITTEE

Coordinate Committee Direction

Prepare Recommendations for Board of Directors

Maintain Routine Operations

Implementation of Fund Raising Program

EXECUTIVE DIRECTOR

Coordinate Organization Activites & Communications

Coordainte Committee Communications

Closely coordinate with Membership Services Committee to make sure

that membership needs are being met.

12: 00 -12: 1 0

12:10-1 :20

1 :20-1 :30

-- - - -.-

-XERISCAPE COLORADO!.

::. -:.

~ ~:.',.f-_=:. ~

-EXECUTIVE

COMMITTEE~~MEETING--'~':~

;..

.,

::::

-

-".-'

Thursday

January

9,1992

12:00

noon

.

AquaSan Network: Inc.

1101

West Mineral Avenue

Littleton

AGENDA

I.

Review Financial Status

II.

1992

Proposed Budget

III.

1992

Program Discussion

IV.

1992

Work Plan Elements

V.

Set Board of Directors Meeting Agenda

Please call Steve Boand at 798-7778 by Thursday at

9:00

am

if

you

wish to have a lunch

.

availableat.the

.

meeting

.

{approximately $5)

_

or

..

XERISCAPE COLORADO! INC.

EXECUTIVE COMMIITEE MEETING

Held in the Board Room

of

·

Aquasan Network Inc. 1101 West

-.

Mineral Ave.,

·

Littleton,

~CO.

'.'-MINUTES

December 19, 1991

Members Attending:

Steven A.Boand,President

Jim Grabow

Linda Firth

Robert Heapes

Don

Godi

Anna Thurston

Members not Attending:

Larry

Keesen

Gregg Trainor

Standing Committee Representation:

Tom Garber, Budget

&

Finance

John Stinson, Program

Carl Anderson, Public Relations

Executive Director

Peter B. Milstein

Steve Boand, President called the rneeting to order at 12:00 p.m. and asked the committee to

approved the minutes of the committee's last meeting ( November 15,1991 ) as circulated.

ACTION:

The minutes of the November 15, 1991 Executive Committee Meeting were

unanimously approved.

Proposed letters of solicitation to the general membership and board of directors were discussed

and reviewed.

. -.

--_..

-ACTION:

The committee recommended that the letter to the board be more individualized. The

committee also suggested that the letter to others be more targeted in terms of various segments

of the constituency.

----

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Steve Boand handed out a rough draft of a committee responsibilities chart and asked the

executive committee to review and adjust it as we hear from each standing committee on its

activities and decisions.

Tom Garber, Chairman

oL

-:

the

-

Budget

.&

Finance and Linda Firth, Treasurer submitted the

,

::.'.

organization's financial

.

report

-

for the

.

month(attached) and discussed the

"committee~sc:activities·

...

during the month. Linda Firth indicated that the Budget.Committee expressed a strong desire to

·

:"

..

~;: "_._:~

be involved with long term planning so that an effective budget can be developed for the

organization.

Tom Garber reported that the following action items have been or are presently "being

accomplished: (1) a checking account has been established at United Bank of Cherry Creek; (2)

Bev Cavenaugh of Coopers and Lybrand is developing a bookkeeping system and software for

the organization; (3) Bob Oswald and Bev have met one time to establish a chart of accounts for

the bookkeeping system. The Committee will meet again on January 8th.

Since the Long Range Planning Committee Co-Chairmen are not present Steve Boand asked

Peter Milstein to report on that committee's meeting. Peter indicated that the committee met and

basically held a get to know you session. The committee reviewed the long range plan put

together during the summer and Gerry Kock asked the committee to come to the next meeting

on January 7th with a list of prioritized recommendations based on the five major points of

emphasis that are indicated in that long range plan.

Ann Sturdivant reported on the meetings of the Research Committee. She indicated that the

committee is presently researching what research has been done by the organization and how

it might apply to the future programs of Xeriscape Colorado! The Committee will meet again

on January 10th.

It

is the sense of the committee that it not be doing the research itself, but

rather be the coordinator and sponsor of research efforts on behalf of Xeriscape.

Steve Boand asked John Stinson to report on the meeting of t

Program Committee. John

indicated tha

t

a chairman for the committee needs to be se

l

ected.

e further indicated that it was

the sense of the committee that the programs of Xeriscape Colorado! be directed to serve the

professional sector rather than the general public in the state of Colorado. The

Comn1ittee

felt

that by providing educational and demonstration programs for the professionals in the field

Xeriscape Colorado! would be serving a niche that it could effectively handle and at the same

time, through the trickle-down theory all the people of Colorado would be well" served.

It

·

was

also the recommendation of the program committee that exhibits at garden and home shows or

the like should be the responsibility of the Public Relations Committee

.

The next meeting of the

Program Committee is set for January 17th at 10:00a.m ..

Carl Anderson presented a set of ideas from the Public Relations point of view that Xeriscape

Colorado! might adopt for 1992 ( see attached).

Steve Boand pointed out that by virtue of Carl Anderson's proposal Xeriscape Colorado! is able

to launch a two pronged approach to the state of Colorado. The two prongs being (1) the public

and (2) the professional.

Carl Anderson suggested

-

that a Membership Services Committee be established as.a standing

.'

committee of the Board.

-

t

This should also include the publication of the

'

newsletter.

MOTION:

The Executive

:

Committee moved and seconded the establishment of a Membership

-Services Committee as a standin committee of the Board of Xerisca,pe Colorado! The motion

carried unanimously.

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A discussion about acquiring the Xeriscape pins from the National Xeriscape Council took place.

The committee approved the acquisition of these pins.

The Executive Conlmittee agreed to meet again on January 9th at Noon in the Aquasan Network

Inc. offices 1101 West Mineral Avenue, Suite 260.

The Chairman adjourned the meeting at 2:30p.m ..

Respectfully submitted in the Secretary's absence by:

Peter Milstein

Executive Director

JANUARY 1992

~ F=::::::~~::::::~::::::~~~::::=t::::::~U~'~~1Y::::::~::::::~~~~I~~Y~::::~::::::~~[:::::~:::::::!~r:::::~~:::::J~~~~~Y~::::~

FEBRUARY 1992

MARCH 1992

SPANCJ HOM! • PA no SHOW

SI'MO HOM! • "" TlO !!MOW

Sf'ANQ HOM! • PA no 9MOW

BOAAO a: Cf£CTCN IotEETNG

~NQ HOM!' PAT'CJ!!MOW /lUX WESlEPN OW'~

TRAOE!!MOW

APRa..1992 ~OA' NeeJlOAT MAY 1992 .lJNE 1992 ; -ECOEllPO 7? ECOElll"07? ~OAT NeeJlOAT ~OAT NeeJlOAT

XERISCAPE COLORADO! MEMBERSHIP AND SALES REPORT

PERIOD NOVEMBER 15, 1991 TO DECEMBER 19, 1991

Memberships paid this period

Linda

J.

Firth,

_:

City of Colorado

,.

-Sprin

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gs

: ..

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profes

_

sional

~.-~.:, ':_',~:_,

.

,

35

Raymond

J.

Schuster

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._.

Cl

·

if

-

ton

-

,

Water Distr.ict

:.:

-:-

.

-

'"

..

:

corporate

-

'

" .

-

"

-

~

-

50

sister Theresa Madden,

Loretto center

Marjorie Nockels

Margaret

& John Sewell

Total paid memberships this period:

indiv.

indiv.

indiv.

5

Total paid memberships to date, 1991:

139

(55.6% of annual goal of 250)

Notes:

15

15

15

$130

*

This is the first membership paid under the new rate

structure.

**

Latest paid (but not deposited) membership is for

Rebecca S. Shattuck, Indiv •. , $15 (memb. #140).

"At

Home

with

xeriscape

l l

_{brochure sales this period}

Diane Christensen,

MWCI

50 copies

Total brochures sold this period:

50

"Plant Focus" sign sales this period

.

'

':~~ :,."

City

:'.

of

. '

Co-lorado Springs

letters.rco/41

$37.50

$37.50

$43.20

$43.20

)

XERISCAPE COLORADO! FINANCIAL REPORT

PERIOD NOVEMBER 15, 1991 TO DECEMBER 19,

,

1991

Beginning bank balance (11/15/91)

Incoming

Memberships paid, 5 (see list)

*

"At Home with Xeriscape" brochure

-

..

-sa~e,s,-

50 (see list)

"Plant Focus" sign sales,

23 (see

list)

Interest (fourth quarter)

**

Total revenues

outgoing

Bob Oswald, postage

Peter Milstein, retainer/expenses

Total expenses

Ending balance (12/19/91)

Notes:

$130.00

37.50

43.20

18.28

$228.98

5.80

1076.39

$1082.19

$1970.29

228.98

2199.27

<1082.19>

$1117.08

*

One $15 individual membership received 12/13, not deposited.

Amount is not reflected in the financial statement.

**

Savings

'

account at Columbia Savings closed 12/12.

4th qtr.

interest is for 10/1 through 12/12.

'--..-.

l'rlTRSER

r'lY'lE

.

NS

Landscape Consulting.

TO

.

:

Publi'c Relations Cornrni ttee Members

FROM:

Carl W. Anderson, Jr.

SUBJECT:

Public Relations Ideas For Xeriscape Colorado 92

1 . 1

would propose that X-Colo. adopt a home in the Parade of Homes

in 1992.

In coordination with the green industry of Colorado we

would design and install water efficient but attractive landscape.

We will actually show the cost saving of water usage to another

home in the parade with equal square footage of green space.

2.

We should have the same process involved in the fall with the

ideal energy home in conjunction with DWE and Public

Service~

These would be two great opportunities for public relations for

1992

for xeriscape.

-3.

I would like for you to consider that we develope a xeriscape

garden contest via the Channel 9, Dever Post, and DWB and

coord-inated by the Garden Centers of Colorado members.

My

thought is

that we sell xeriscape memberships when they enter the contest

as well as make a Green C Coupon Book as part of this membership

.

for a free xeriscape plant at local garden centers.

4.

We should consider Interscape 25 as part of our public relations

promotion for

1992

as well.

. ...

XERISCAPE COLORADO! COMMITTEE RESPONSIBILITIES

BUDGET & FINANCE

Develop 5

year

Financial Plan through coordination w/ LRP

Keep tabs on fiancial status

Prepare fund raising recommendations

&

coordinate w/ PROG/PR

LONG RANGE PLANNING

Develop 3 year program direction plan

Coordinate w/ LRP/PR to develop program schedule

Update/Maintain Long Range Plan

PROGRAM

Coordinate w/ LRP/PR to develop program schedule

Implement Annual Program Plan

Coordinate Volunteer Activities

RESEARCH

Develop XC I Research Needs List

Prepare Bi-Annual Research Newslewtter w/ PR

DRAFT - PAGE 1 - 19-Dec-91

(

PUBLIC RELATIONS

Develop PR program to increase awareness of XCI presence

Provide Recommendations to LRP/PROG re activity involvement

Coordinate/Monitor Membership Services

-

-

--

-

-- ----

-

-Coordinate News I e.tter)Research

.;,

New Production

,

wi PROG &

-

RES

Coordinate

w/

B&F(.9:":Fand11aisin~;;f ',_' "" . • t-,.

NOMINATING

I

Develop Board and Officer Slate

EXECUTIVE COMMITTEE

Coordinate Committee Direction

Prepare Recommendations for Board of Directors

·

Maintain Routine Operations

Implementation of Fund Raising Program

EXECUTIVE DIRECTOR

Coordinate Organization Activites

&

Communications

Coordinate Membership Service

Maintain Membership Database

DRAFT - PAGE 2 - 19-Dec-91

"--/

XERISCAPE COLORADO! INC.

OFFICERS

&

STANDING COMMITTEE ROSTER

JANUARY 15, 1992

ELECTED OFFICERS AND COMMITTEE

.

APPOINTMENTS

r . ~. , . _

• • ~ .. 0/1 ;

Research Committee

Anne Sturdivant, Chair

Jim Feucht

Tony Koski

Don Godi

~

Tom Stephens

Panayoti Kelaidis

Jennifer Beamer

Robert Cox

Nominating

&

Bylaws

Gregory Hurst, Chair

Larry

Keesen

John Wilson

Bob Oswald

-President:

Vice President:

Treasurer

:

Secretary:

Past President:

Executive Director:

Executive Committee

Steve Boand

Robert Heapes

Linda Firth

Jim Grabow

Budget

&

Finance

Tom Garber, Chair

.;

Stan Brown, Jr.

.I

Bev Cavanaugh

Linda Firth

Pat Fitzgerald

Bob Oswald

Public Relations

Steve Boand

Don Godi

Linda Firth

Gregory Trainor

Anna Thurston

Peter Milstein

Don Godi

Gregg Trainor

Larry

Keesen

Anna Thurston

Program

JWt/\,VW--loJvoe..

./

Anna Thurston, Chair

./

Gayle Boyd

. v"

Stan Brown, Jr.

v

David Holm

l&vttj

i»A~"~~

./

Liz Inman

.ILarry

Keesen

/

Jim Reed

v"

John Stinson

/

Gary Vitt

j...h~~C~tIP

tt

ng

~ange

p

1anning

Carl Anderson, Chair

\;

Liz Inman, Co-chair

Linda Firth

Gerry Koch, Co-chair

~ary

Finstad

Gregory Hurst

Membershi12 Services

om Stephens

Dan Komlo

Pauline Afshar,

_

Chair

/fY~

f:?u,O'-Connie Ellefson

1)%yv,

IS

XERISCAPE COLORADO! Program Committee Minutes 17 January 92 In attendance: Absent: Liz Inman Dan KomIo David Holm Stan Brown Anna Thurston Gary Vitt John Stinson Lany Keesen

The meeting was convened at 10:15

am

at the office of Davis Graham & Stubbs. First in order was a review of the Organization's 1992 focus statement, which read,

"The focus of Xeriscape Colorado! in 1992 will be on making the application of Xeriscape principles a Colorado "urban landscaping standard". XCo!' s 1992 programs will be directed primarily toward various professional groups, including landscape professionals and municipalities, and secondarily toward non-professionals, such as home owners."

The group discussed and chose the words "green industry" rather than "landscape professionals", to reflect the involvement of all related industries taking part in XCO! programming. Otherwise the focus statement was understood and agreed upon by all committee members present.

To reduce the possibility of replicated efforts, Liz shared the objectives and goals of Metro Water Conservation, Inc., (MWO) which include the following, relative to Xeriscape Colorado!:

• Develop method of Xeriscape Seminar presentations for 1993. The MWCI subcommittee includes: David Winger, Ellen Dumm, Gary Finstad, and Diane Cristensen. • Irrigation workshops for 1992. Currently under development, these seminars will offer training for landscape professionals and others to gain certification after a training course in landscape irrigation auditing. The classes will be taught by Lany Keesen. Donna Parks and Anna Thurston are working to prepare these seminars.

• MWCI's focus audience is decision makers of water providers and municipalities.

It was agreed that the existing Memorandum of Understanding between the two organizations needs further clarifications, especially as it pertains to profits/losses associated with co-sponsored seminars. This

would be handled by the subcommittees of each organization at their first meeting, if possible. XCo!' s equivalent subcommittee was discussed. No one present was able to take on the chair for this

subcommittee. An individual with experience in the series would be helpful. This position requires a time commitment of 6-8 ~eetings of 2-4 hours each, plus possible time preparing fliers or contacting speakers.

State seminars were the next item of discussion, with agreement among the group that we should

coordinate with trade shows wherever possible to capitalize on existing audiences and promotions. This

also reduces the amount of effort/time required by each committee member, and meets the focus of the organization as these shows tend to target green industry professionals at a good time of the year (spring).

It was also suggested that we coordinate other programs with suppliers when ever possible, as they can

help cover a more expensive program than without. Various groups exist that could be targeted to support these programs. Anna and others are asked to obtain contacts wherever possible.

Topics of the state-wide seminars were discussed, and it was decided that we should maintain the targeting of the professionals within the green industry, going to them, instead of them coming.to us, with

topics tuned to their needs, rather than what we want them to know. Topics include:

o Landscape renovation (target contractors, maintenance)

:~:on

_

N»~

{:t

"

,

.

o Landscape zoning (target landscape architects)

(I/"\I:~"

'.

~' ~

- irrigation/plants __ V' r

#!lJ\A

- water harvesting tech.

The ALCC state-wide conference will receive the group's primruy focus in 1992. John Stinson offered to

put together a survey of seminar participants to gather more information about what people think about

Xeriscape, and what programs might be of interest, (attached).

a products newsletter was also discussed. This would be a reproducible and clippable piece to insert in the existing newsletter providing resources on events, books, supplies and places to learn more about

Xeriscape. It could be mailed to other organizations that have newsletters.

Cooperative projects were given consideration. None of these projects really stuck out as a high priority because they either had potential for bad P.R. (ie Interscape-25), were being handled by other groups (ie.

Denver Water at the Garden & Home Show, Children's Museum and Den Museum of Natural History),

or were being tabled (ie. State Capitol Xeriscape garden). It was suggested that such programs be kept

on the "back burner", should real opportunity present itself. Otherwise it was suggested that the P.R. or

Long Range Planning committees maintain contact with the programs.

A Xeriscape certification program has potential for selling itself (however questions were raised in the BOD meeting that followed about the ethics of this promotion). Stan Brown and Liz Inman are looking into the logistics of this program opportunity, especially as it pertains to legality (ie is there a conflict with our IRS standing, or with NXCI), target (ie. Speakers vs. Contractors), and whether or not we might be able to lump certification based upon membership in other organizations, or the grouping of other certifications offered by the green industries.

The next meeting was scheduled for Thursday, March 19, in conjunction with the ALCC-Western Slope trade show and Board of Directors meeting.

The meeting was adjourned at 1~15 am.

.

R~[tfullY

submitted,

~--Anna Thurston

ALCC Trade Show - Xeriscape Track

ATTENDANT SURVEY

Please note: This is not a presentation review survey, but rather a survey of your interest in

Xeriscape(TM) concepts and practices. This survey has been created to assist members of Xeriscape

Colorado! in their effort to educate and assist Green Indushy professionals and others about the how's and why's of Xeriscape(TM)-type landscaping.

What is your profession?

Landscape Contractor Irrigation Contractor

Landscape Architect/Designer Municipal/Govenunent Admin.

Parks & Recreation C»her ________________________ __

Before today, had you hear/read about Xeriscape(TM)? (circle which; check below)

Yes/Source __________________ _ _No

Do you feel that a Xeriscape(TM) ·Certification" or "Accreditation" would benefit your business by impressing potential clients, or verifying your skills?

Yes No

Would you participate in a Xeriscape(TM) certification program?

Yes No

What other Xeriscape(TM) seminars would you be interested in attending? Water Management How-to's

Irrigation Design Principles

Plant Materials for use in Colorado

An introduction to Xeriscape(TM)

Design for Xeriscape(TM)

Maintenance of the Xeriscape(TM) Renovating to Xeriscape(TM) C»her

~er: ________________________________________________________________ ___

Are you interested in becoming a member of Xeriscape Colorado!?

If your answer was "yes" please fill in the mailing fonn below:

Yes No

Name __________________ _ Affiliation __________________________ __

Address ______________________________________________________________ ___

City /State. _ _ _ _ _ _ _ _ _ _ _ ap __________________________ __

Homephone ______________________ _ Work Phone ________________________ _

XERISCAPE COLORADO! FINANCIAL REPORT

PERIOD JANUARY 18, 1992 TO FEBRUARY 10, 1992

Beginning bank balance (1/18/92)

$ 308.68

Incorruning

Memberships paid

Order for "At Home

with Xeriscape"

$1,710.00

26.50

Total Revenues

Outgoing

$1,736.50

$1736.50

$2045.18

Postmaster: Bulkrate permit

#563 and deposit $ 150.00

$ 150.00

150.00

Ending balance (2/10/92)

$1895.18

Notes:

*

**

***

Payment is due to Bob Oswald for postage expense

in the amount of $2.32

Payment is past due to Peter Milstein for

reimbur-sable expenses.

Due $739.41 (2-1-92)

"Deferred Fee" is owing to Peter Milstein in the

amount of $1,000.

XERISCAPE COLORADO! FINANCIAL REPORT

PERIOD DECEMBER 19, 1991 TO JANUARY 17, 1992

Beginning bank balance (12/19/91)

Incoming

Memberships paid, 2 (see list)

*

Interest, new accoun

t

, 12/13-12/31

Speaker's fee, Hamilton School (19

90

)

Total revenues

outgoing

Peter Milstein, retainer/expenses

**

Davis, Graham

&

Stubbs, expenses

Avanti Printing

&

Graphics,

stationery and envelopes

P.O. Box rent, 6 months

Total expenses

$65.00

1.90

80.00

$146.90

630.94

96.20

213.66

17.50

$958.30

$1120.08

146.90

1266.98

<958.30>

Ending balance (1/17/92)

$308.68

Notes:

*

six other memberships received but not deposited.

Amount is

not reflected in the financial statement.

**

Peter Milstein's bill also includes a $500 "deferred fee",

payable 2/92.

XERISCAPE COLORADO! MEMBERSHIP AND SALES REPORT

PERIOD DECEMBER 19, 1991 TO JANUARY 17, 1992

Memberships

paid this period

steve Boand

Rebecca S. Shattuck

Total paid memberships this period:

"new" sustaining

indiv.

2 50

15

$65

other membership payments received, not reflected on financial

report:

Gerry Koch, Turf Irrigation Supply

John stinson, Colo. Design Group

Anna Thurston, Aurora utilities

Frank Ragan, Aurora Parks

Babs Cornell

Gail Donaldson

letters.rco/41

"new" corp.

"new" corp.

"new" corp.

"new" sustain.

indiv.

indiv.

Total

$100

100

100

50

15

15

$380

XERISCAPE COLORADO!

FINANCIAL REPORT - PERIOD SEPTEMBER 6 TO OCTOBER 11, 1991

Beginning bank balance (9/6/91) Revenues

Memberships paid, 7 (see list) "At Home with Xeriscape" brochure sales, 43 (see list)

"Plant Focus" sign sales, 10 (see list)

Savings account 3rd quarter interest Total revenues

Expenses

Peter Milstein, retainer/expenses Bob Oswald, postage

Connie Ellefson, boxes for mugs Anna Thurston, postcards

Total expenses Ending balance (10/11/91) $3767.04 $140.00 37.85 15.00 74.35

---$267.20 267.20

---4031.24 1636.12 13.67 52.95 8.60 $1711.34 <1711.34> $2319.90 Yr-to-date Cumulative 4363.06 7512.27

---<9555.43> $2319.90

Contributions made to XERISCAPE COLORADO! by

City of Aurora - Office of Water Conservation 1989-1991

The following report reviews contributions in the form of services, donations or volunteer time that were

made directly to Xeriscape Colorado, or that involve the concept of Xeriscape, thus indirectly (*)

supporting the cause. 1989:

* Printing of book (L/Sing for Water Consv:Xscp)

*

Employee salary for book development

* Production of Xeriscape video

* Employee salary for video development

* Purchase of Xeriscape brochures

*

Purchase of ET raingauges

* Xeriscape Seminar series

* Employee salary for series development

* ET program w / Aurora's Channel 28

* Xeriscape Landscape tour

Signage for Xeriscape display

* Donation to MWCI for Xeriscape monograph

Attendance at Xeriscape meetings etc.(24hr x $9.50+) TOTAL 1989

1990:

*

Xeriscape Seminar series

*

Employee salary for series development

* ET program w / Aurora's Channel 28

Signage for Xeriscape display

Reproduction of Xeriscape slide shows

Attendance at exhibits/tradeshows (23hrs x $11.00+) Attendance at meetings (30 hrs x $11.00+)

Employee salary for brochure development/purchase Estimated cost of brochures distributed

TOTAL 1990 1991:

* Xeriscape Seminar series

* Reproduction of Xeriscape slide shows

Exhibits/tradeshow prep/attnd (100 hrs x $8.00)

Estimated cost of brochures distributed

*

Service-in-Kind (Executive Committee)

TOTAL 1991

TOTAL AURORA CONTRIBUTION:

$12,000 $ 1,500 $ 1,500 $ 1,000 $ 1,500 $ 300 $ 775 $ 575 $ 500 $ 500 $ 400 $ 500 $ 250 $ 21,300 $ 1,200 $ 800 $ 500 $ 300 $ 250 $ 500 $ 675 $ 2,250 $ 1,200 ======== $ 7,675 $ 1,500 $ 250 $ 800 $ 1,000 $ 8,500 $12,050 $ 41,025