Agendas/minutes. 1996-1997

.*

'

*·

Poudre River Trust

Meeting of

Wednesday, July 16, 1997

3rd Floor Conference Room

One West Arts Center

201 South College Avenue

Fort Collins, CO

7 a.m.

~I. Introductions

~ Approval of June Minutes III. River Fest '97

a. Howard Alden Update

b. Enterprise Zone Contributions ..._c. Gene Mitchell Award

Jl'r,.rc-.,

d. PRT Booth

~

~ ~rA

IV. Financial Report c~0-A .. , ~1,.\.s\..(1"? V. Future Opportunities/Projects VI. Board Appointments

VII. Status of Indenture of Trust VIII. City Plan

•, h ..

\.

~

~.

v.

VI.

Poudre River Trust

Meeting of

VVednesday,June18, 1997

3rd Floor Conference Room One VV est Arts Center 201 South College Avenue

Fort Collins, CO

7a.m.

Introductions

Approval of May Minutes Financial Report

a. Insurance Policy b. Special Funds

Board Discussion -- Board Replacements f\"'~w•to-.A--River Fest '97 Update

Newsletter Update

VII. Poudre River Commission Status VIII. Larimer Land Trust-~

IX. Welcome Center X. Other Business ~ fV\It( I.J I~

ck~

\VI

S1

~s

&A

{:(.Jc

{(,lv--G,('u.l· \

.;.,.

L~

ynr,t-

,4l(~c j\:,O

f~H~1onL-C.~""1As

~

fo{{

~~"A\

(CCP()

-

lh~ (;1/l

fl.-

Ll\

~

0-.JL"-- (;rl

f""'-

~~~

·.~.

From: Kely ADen To: Brien Wemer Dille: 5J8/97 T~~m~: 12:01:45

05-06-97 11:07AM

FROM FORT COLLINS CHAMBER

TO (930316

•

Poudre River Trust

e

Meetingof

•.

Wednesday~ May

14, 1997

3rd Floor Conference Room

... One West Arts CeBtet= ...

-- -201

Seutl1

College A-vet,ae

=

Fort Collins, CO

7

a.m.

I. Introductions

D. Approval of April Minutes

POOl

UI. Board Replacements for McGraw. Lakey. Lindsey a. Appointments

1. Vice Chairman 2. Treasurer IV. Financial Status

V. River Fest •g 7 Update VI. Newsletter Update

VII. Poudre River Commission

VIII. Update: City Council Vision for Poudre River

IX.

other Business

•

_•

•

e

••

From: KeOy Allen To: Brian Werner Date: 5/6/97 Time: 12:01:45

05~06-97

11:07AM

FROM FORT COLLINS CHAMBER

TO 4930316

·'

•

•

_•

•

Poudre River Trust

e

Meetingof

0 •

Wednesday,

May 14,

1997

3rd Floor

Conference Room

..._ One V}est Arts Cerrter: ...

.. -201 Setttli College A-vetnte

=

Fort Collins, CO

7

a.m.

Introductions

Approval of April Minutes

Pill

~Board

Replacements for

McGraw. Lakey. Lindsey

Financial Status

River Fest •g 7 Update

Newsletter Update

Poudre

River Commission

Update: City Council Vision for Poudre

River

~ Other Business

•

••

•

•

Page2of5

From: Kely Allen To: Brilln Werner . Dab: 41101117 Time: 12:05-.48

-10-97 10:53AM FROM FORT COLLINS CHAMBER

• ' • I

TO 4930316

POOl

Page 2 of9

THU 9:21 Fmc tn 3038838907

P.02

Poudre

River

Trust

, Mestlngof

t'vednaday. Aprl116. 1997

3rd Floor Conferenc:e Room

One Wwt Arb Carlar

201 South Collap AvanLie

Fort

eamns.

CO

7

a.m.

I.

Introductions

I •

D.\

.Approval

afNarch

Mtnutras ·

m.

Newsletter Update .

IV.

v.

Po1.1cln1 River ~mi1aion Upclate

J

River

Fe.t

'9 7

A. PRT Involvement

B. Kickoff Lunclleon

Recap

C. To ~ Ust/Yolunteen

,

______

...._...__

VI.

Foii0W11p

Discussion-Mike Hauser

~ntatlon

VII.

vm.

... \&IINir •• Other •usiness

·~

AdJoumment

\

I

I

_{I ,.} ; 3036836901

(

I

·'!)

l

J 04-10-91 10:13AK POOZ #22 I

!

I

f

I

,~---~~---~,

,

'

/

'

I \ I \

VII.

VIII.

I

I

Poudre River Trust

Meeting of

Wednesday, April 16, 1997

3 rd Floor Conference Room One West Arts Center 201 South College Avenue

Fort Collins,

ce

7

a.m.

Introductions

Approval of March Minutes

Newsletter Update

Poudre River Commission Update

River Fest '9 7

A. PRT Involvement

B. Kickoff Luncheon Recap

C. To Do List{Volunteers

FoHowup Discussion-Mike Hauser Presentation

Other Business

Adjournment

\ agen.das\prt·apr.agd 1

··.·. . ·.. . . . I

,F:rom: KellyAIIen To: Brian'Wemer Date: 3110/87 'fime: 18:41:13

03.•'10-97

Q4:

12Plf FROM FORT COLLINS CHAMBER \ TO 4930316

,--.

4. '

5.

6.

I ;

.

· Poudre; River Trust

Board of Trustees Meeting

Agenda for March 19, 1997

One West Building, third floor

February Minutes

Miron

r

approval

Presentation

by

Mike Hauser

.

I

RiverFest 1997

b I, ..::.,1 \ "

-• su -conmuttces fV\Wc J • 16"'7 ... '

• financial outlook

• PRT financial pl~f\L .,.";n. :J.-,I..wsw""'-1 pu:.{.»1.."' <--\t.

)

c~~ .(;.r \-\D ... ...\ •

~elVsletbcr ~

_ K-"Jts

r

~

,

CPA

to

look

at PRT books

7.

~er busin~ss

.

'\.

W&c.o~ (L ... ~cr U(>b.~\t... \,1. ~~lS'io"' . 5~5 fl.\ \1<". Page2of7

POOl

Revised

POUDRE RIVER TRUST

Agenda

One West Contemporary

Art

Center

Third Floor Conference _Room

201 South College

Fort Collins, Colorado

Wednesday, February 19, 1997

7a.m.

~Approval

of January Minutes .

/ .

J<itroduction of New Trustees

iH('

Mission Statement Discussion

~.

RiverFest '97 Plans-Howard

J

Poudre River Commission-Ken

VI. Whittredge Painting

1:/?oe-.fr

~ ~~~rJ

VII.

Proposed Visitors Center--East Prospect Road

VIII.

Newsletter-Libby

....

AGENDA

POUDRE RIVER TRUST Board of Trustees Meeting Wednesday, January 15, 1997

7a.m.

Western Mobile Northern, Inc. Conference Room 1800 N. Taft Hill Road, Fort Collins, Colorado

I. New Year's Hello

II. Approval of December 1996 Minutes

Ill. Whittredge Painting-PAT's Involvement IV. Money Discussion-Treasurer's Report

Executive Committee Recommendation

v.

Status of New Board Members-Who Are They? VI. Hank Brown's Open House Celebration

VII. Newsletter VIII. RiverFest '97

...

..

~ "\

••

_{I \}

.,

From: ~ay~._ To:· Bri1111Wemer · . . Date: 11121/98 Time: 11:27:53 Page2of6

_ H:-21"'"9!6 lt:lUAM

FROM FOU

COLLINS

CHAMBER

TO 4930316

_POOL

OOLO STATE

UNIV-HORTICUL

FAX

W.

970 491 7746

A.BN•A

POUDim ltlVBR 'l'JlT.JSl'

Board oiTruell!lsNMtms

w~,Dacember 11, tR, , . , .... WeslelaMobl!eNothm,kCMderenceltacm

1800 N. Tllftltill Road~ Iori: CoUilut.. Colorado

)('~ /WGrrn•tinn/ Apmladevelopmmt

i(

C.U. to Order

)K

Apprcmlc:JfNovcnblrMinubel

)I( Tteasuly I draii:W~ (Lindsay)

I'

'YIIUB~ilna(Si-.n)

livetPeat '9'1 (Alden)

NemJletcer (Tamee)

Jndentute of~t .. outatandJnslteme, ~NW ckaft (Steiner o.r Nelson)

Nomlnations/Gecticml

tor

'97 '1'milt olaclem

P.02

l«entl&atlon of p~ ~ b...t c:U\~ (Wexner, Sltzman, Stemer)

-~· Whittredp palntJns ClCXI.trlbutiou./ Himk Brow.nau:emon:r

9'70 49.1 'l'745

-

Mo~ ~"'(o--f·

..

p~~

I ..

- , - - )"-\A--

l\

-

~b Sho...U.S 11-21-96 09:69AM P002 ~27

I

_'"

--r

~\~

I

-r

--

<(e-T

M~~

--·

-~~

_.-'DO

_l

_{, , , ll}

~,'=-vl

- I

. '

I

I

-. I

J:.i

\r~~vr'f

-! .

t"

I ' _9~ i

.

' J I -_bSO

~~\e~

-- j _!

I

_~

_<("300

_er

~

-\b~\

\d+-i --I

-fiG

££~~_s

c~~"'4

~c_+·

l

+-'

I

·

-I

-\\)oj

I

_~~~

rQC\

-

-,

:., 1; ...

J

(t>r-' ~

~~

'

_~-·

,-L

_63fts

I .1f71

~

1t

-?1C·

I

-, (i)oe{'t.--

~~hJtftJcft.

....

(F

I""CLdryjlcJh~-f-)

! If I

s"'"' ..

..

L- _I u

I

--- ! !

'0-~~~--&r

l

~

l

rn

u~r

"""1c_

_-

~J

~~~-w---I

v

I

evt~w

-c·.

\)~.Alta#~

; -!

I.

fG~\L ~"

~s

e..-*c

f .. --l J: -! •

l

'

(\), (j),vtf{)t)

LJ

~1'-q

!Jt'Cdr~ i

i

'

(

,

L

---·---11

-\( '"tl

~s-\-

·~'7

---l !

---A.

-~\t

Wee

w' \\-

~+

i --

-~0

)

_~~

_lts+-·fo

-\6(.

---. '!()""" fi)

v

S"

.s,

b, (

dJ

(s.

\.. -..:;;7

,

· -.c~-

_.,

V\tW

vrJ.

M~~

-II

---;, '

'

11-12-96 11:16AM FROM FORT COLLINS CHAMBER

TO 6636907

P002/005

· NOV- 8-98 FRl 9142

COLO STATE UNIV-HORTICUL

FAX 00. 970

491

7745

P.ll

.

2•9&~

I

•

•

AGBN•A

F0uomt

RMm. TlWST 'BoiudofTrustea~

Wednesday, Novem'ber 2011996, ' .. 9 &Ill

Weetea:R

NobiJe

~'IN:. COiftlennce'Room. 1800 N. Taft·liiJI Bold, l'ort Cd!ma, Colorado

a.~i~u~.~~amsqb~)

Trldi,

fne. (Greelay/BrJcden)

970 491 7745

9.fSo

A

e:,

-zso--o

~'\

1\CC-~~ If\~

From: Kelly Allen To: Brian Werner Date: 10/9/96 Time: 12:30:49

10-09-96 !2:38PM FROM FORT COLLINS CHAMBER

TO 4930316

POUDRE RIVER TRUST

Board of Trustees Meeting Wednesday, October 16, 1996, 7 - 9 am

Western Mobile Northern, Inc. Conference Room 1800 N. Taft Hill Road. Fort Collins, Colorado

I.

.Annow1Celllei\ts /Information

Page 2 of&

POO 1'

a) Werner- status of bins in Congress

I

b) other

tf.

/Can

to Order

/Vov.~D

i

/Approval of September Minutes

Y.

Treasury (Lindsay)

~ RiverPest

a) RiverPest '96 summary discussion

b) RiverPest financial summary (Lindsay, Werner)

I.

c) organizational/committee proposals for RiverFest 97 (Lakey, McGraw) Newsletter (James)

a) report an August newsletter b) ideas for November newsletter

I

c) other

Indenture of Trust- report on revision recommendations (Steiner)

8. New Business

a) Lakey- discussion of potential Board expansion &: content, committees, officerships, open positions for 97 officer nominations (chair~ vice chair, treasurer, secretary), expiring terms (McGraw, Werner, Westfall

replacement)

b) Steiner - consideration of Board position on Larimer Co. courthouse project c) Lakey -Board position on City Plan, Board position on Timberline

generated development projects, river conidor project notifications by City staff to Board, political endorsements?

d) other

9. Adjoum

_

S~\~ Y:ac..>~

lo

Page 2 of2

From: Kely Allen To: Brian Wemer Date: 8/14196 Time: 13:39:35

08..,H-gS 01:41PM

FROM FORT COLLINS CHAMBER

TO

4930316

POOl

t."

AUG-14-96 WED 11:62

COLO Sl'ATE UNIV-HORTICUL

FAX

NO.

970 491 7746

AGBNDA POJ.lJJU mYBR TRUST Board. ofTruMe& Meeting

Wadnesclay, August2.1,19961 1 am Weitetn.MobBt Northern, IN!. Cont'e.reMeRooaa

1800 N. Taft HJll Road, Fotl: Collhts, Colorado

5. 'liu.s&rel'ltporte&: ~

a) McGraw M BlverPest '96

b) Junes • August Ntwslel:llet (Riverfest articles due thiJs meeting)

ll'l 0 '9 l '174-6

P. 01

l. Call to Order 3. Announcements

AGENDA

POUDRE RIVER 1RUST Board of Trustees Meeting

Wednesday, July 17, 1996, 7 am-8:30am Western Mobile Northern, Inc. Conference Room

1800 N. Taft Hill Road, Fort Collins, Colorado

3. Approval of June Minutes 4. Officer Reports

a) Treasurer - income, expenses, balances

b) Chair-proposed advertisement f_pr Board members

5. Trustee Reports

a) McGraw - River Fest '96

b) Lakey (for James)- August Newsletter

c) Werner/McGraw- Gee• Legacy Project update d) Steiner - Fort Funding

e) Lakey- Poudre Gravel Strategies project (City of FC)

6. Honorary Trustee, Volunteer, and Gov't Agency Reports (if any) 7. Recap goals from May meeting

DRAFT POSITION DESCRIPTION Board Member- Poudre River Trust

The Poudre River Trust of Fort Collins, Colorado invites applications for a current opening on its nine-member Board of Trustees. The Trust seeks to facilitate understanding and

enhancement of the Cache la Poudre River as follows: (i) work with the City, private

developers and builders, business organizations, citizen committees and other organizations in order to receive the maximum possible community input; (ii) establish the Cache la Poudre River area as a greenbelt region while at the same time enhancing the opportunity for social, cultural, recreational and commercial uses in the area; (iii) recommend and work toward any administrative or legislative changes necessary for proper and beneficial development and use of the Cache la Poudre River area; (iv) promote and support public, private and joint

developments consistent with the plans and objectives of the Poudre River Area Concept; (v) develop public areas and compatible private uses along the banks of the Cache la Poudre River, facilitating and assuring public pedestrian access to the river front; and (vi) any other services which will promote the development of this area in a manner which will utilize the full potential of the Cache la Poudre River for the benefit of the area and all of the citizens of the City of Fort Collins. Interested applicants should forward a resume and letter of intent to Jeff Lakey, Chairman, Poudre River Trust, 201 South College Avenue, Ft. Collins, CO 80524. Applications will be received until , 1996.

Cultural, Library and Recreational Services

Lincoln Center

June

28, 1996

Jeff Lakey

Dept. of Landscape Architecture

Colorado State University

Fort Collins, CO

80523

Dear Jeff,

It is my pleasure to inform-you that the Cultural Resources

Board has recommended that your organization be awarded $

1,200

in

funding from the City of Fort Collins' Fort Fund.

The Board's recommendation will be considered for approval by

the Fort Collins City Council at their regular meeting on Tuesday,

July

16, 1996.

If the City Council approves the recommendations

made by the Board, you will receive a contract in the mail.

In

order for you to receive a check for the amount awarded to your

organization, you will need to sign and return both copies of your

contract, with the other attachments, to the Lincoln Center.

A check will be available to your organization only after you

have signed both copies of your contract, returned them, and they

have been countersigned by a

representative from the City

Attorney's Office.

Checks will not be available any earlier than

July

26, 1996.

If you have questions regarding this process, or any questions

about Fort Fund, please don't hesitate to call me at

221-6735.

Sincerely,

£~

_{Evan Hyatt}

Publicity Coordinator

1. Call to Order 3. Announcements

..

AGENDA

POUDRE RIVER TRUST Board of Trustees Meeting

Tuesday, May 14, 1996, 4:00p.m. -8:00p.m. Pizza provided ...

Western Mobile Northern, Inc. Conference Room 1800 N. Taft Hill Road, Fort Collins, Colorado

3. Approval of April Minutes 4. Officer Reports

a) Treasurer - income, expenses, balances

5. Trustee Reports

a) McGraw- RiverFest '96 • Vote on T shirt order.

• Vote on RiverFest checking account policy.

6. Honorary Trustee, Volunteer, and Gov't Agency Reports (if any) 7. Goal setting session with Kari Henderson

,.,-- '\ ..

.Y. Call to Order

2!':'

Announcements

AGENDA

POUDRE RIVER TRUST Board of Trustees Meeting

Wednesday, April17, 1996, 7 a.m. - 8:30 a.m. Western Mobile Northern, Inc. Conference Room

1800 N. Taft Hill Road, Fort Collins, Colorado

/ . Approval of March Minutes 4. Officer Reports

A

Treasurer - income, expenses, balances

Y

Secretary - annual report comments from Trustees 5. Trustee Reports

~ Ashley - USPS work center screening project

~ Bourdages - River clean-up projects

Jl:

James - Newsletter progress report, deadline April17, 1996

·Jitf

Lakey - Distribute fresh copies of Indenture of Trust, Bylaws

- '"r- Vote on Westfall replacement Trustee (Rehm)

~ Vote on Colorado Coalition of Land Trusts Membership e) Rehm/McGraw- RiverFest '96

• Vote on River Fest funds to be raised -present & future uses • Vote on RiverFest checking account: bank of choice, signatories • Vote on Chamber of Commerce offer for clerical assistance, records

storage, and $2500 RiverFest contribution f) Steiner - Indenture of Trust review

g) Werner- Heritage area legislation, CPA ideas

6. Honorary Trustee, Volunteer, and Gov't Agency Reports (if any) 7. Other Business

8. Adjourn

.._

../ Call to Order

AGENDA

POUDRE RIVER TRUST Board of Trustees Meeting

Wednesday, March 20, 1996, 7 a.m.-8:30a.m. Westem Mobile Northern, Inc. Conference Room

1800 N. Taft Hill Road, Fort Collins, Colorado

'}/. Approval of February Minutes

3. Officer Reports

?""

Treasurer - income, expenses, balance

,t" Secretary - annual report progress

4. Trustee Reports

)( Ashley - USPS work center screening project

~ Bourdages .,. River clean-up projects '}( James -Newsletter

)<. Lakey - Timberline extension

~ Lakey -Trustee retreat May 14, 4- 8 pm - K~ ) ( McGraw- Membership

X

McGraw- GOCO Legacy grant status-

Fn.

~,

)( McGraw - RiverFest '96

~)< Steiner - Capacity building propo to GOCO

~ Steiner - Gannett grant proposal Steiner - Indenture of Trust review Wemer - Heritage area legislation Wemer - Instream flow legislation

~

Honorary Trustee, Volunteer, and Gov't Agency Reports (if any) 6. Other Business

7. Adjournment

AGENDA

POUDRE RIVER lRUST Board of Trustees Meeting

January 17, 1995

7 a.m. - 8:30 a.m.

One West Contemporary Arts Center 201 South College Avenue

Fort Collins, Colorado

\_

;1(

Call to Order I Introductions

X

Approval of December Minutes

X

River Clean-Up I Adopt-a-River

• Do¢fhy Bland

• Ho"'ard Alden

• Maury Nelson I Bourdages

~

Newsletter Draft

• James

X

Project Updates

• Heritage area legislation- Werner, Ashley

• Second capacity building propo to GOCO - Steiner

G

GOCO Legacy grant status- Cameron (or replacement) 6. Annual Report

7. '96 Goals

8. Indenture of Trust Review 9. Treasurer & Accountant 10. Future Meeting Location 11. USFS Work Center Screening 12. Other Business

-A~c,\

'1

M~ ~~

ep(""r~~ c~

...

;"«!

CJ+7

c0<)~+7

C>u

From: Kely Allen To: ....,. Werner Dllte: 518197 Time: 12:03:01

05-06-97 11:07AK FROM FORT COLLINS CHAMBER

TO 4930316

P002

Trustees Present:

Administrative guest:

Poudre River Trust

Board ofTrustees Meeting

Minutes from Wednesday,

Aprill6, 199.7

Howard Alden Ken Ashley Brian Bourdages Audrey Faullmer Bill Fischer Libby James David Sitzman Brian Werner

Kelly Allen, Chamber of Commerce

I. Minutes from March

Page 3 of5

Truatcea agreed to the March minutes with a typo in the miNion statement corrected. II. Newsletter update

Libby reported on the articles going in the May newsletter: • profiles on Bill Fischer and Audrey Faulkner

• River Fest update (will get article from Howard)

• Poudre River Commission update (will get article from Brian Werner). Brian will follow up

with Allard or Schaft"er to find out what's going on. • Whittredge painting update

• new mission statEment

• time and new location for meetings

• gravel group update (will get article from Ken)

• groundbreaking ceremony for the new Convention &: Vmitors' Bureau site at Prospect and

1-25. October snt is the date.

• Brian will include a small article as Chair

• Brian Bourdages recommended that Libby talk to Karen Manci in Tom Shoemaker's office· about the

Legacy

meeting and the purchase of new parcels {250 additional acres) within the corridor.

• Chamber proposal regarding river enhancements

• ask if people are interested in receiving our minutes and/or agendas

From: Kely ADen To: Brillll Werner Date: 516197 ime: 12:03:53

05-06-97 11:07AM

FROM FORT COLLINS CHAMBER

TO 4930316

Page4 of5

P003

m.

Resigned Members of the Trust

Brian Werner reported that Jeff Lakey, Greg Lindsey, and Jenny McGraw have all resigned. We no longer have a Treasurer or a Vice-Chair, and we need to fill the vacant positions between now and the next board meeting. We will also need to fill those positions as soon as possible. Brian asked Board members to give some thought to people who might be good candidates. Howard recommended talking to Mike Sheahan, Ken recommended Mr. Connell from the gravel study, and Howard thought that someone from Stewart Environmental might also be interested. Howard will talk to Dave Stewart about this.

IV. RiverFeat

Howard gave an update on whafs going on with RiverFest 1997. This event has really gone beyond the Trusfs limited volunteer capacities. The Board discussed the idea of a separate group taking over responsibility for RiverFest. The following logistics are already being handled by subcommittees.

• program group for the festival - Lisa Evans is heading • logistics group- Chip Steiner is heading

• food is being worked on by the Northern Colorado Restaurant Association - they will bring

in vendors for the festival

• area layout- Jeff Lakey is heading

• volunteer management- Brian Bourdages is heading and will set up needs for volunteer management and clean up

• budget - Brian Werner and Luann Labedz are working together • honorary chair person and work on the marketing team- Phil Walker

The Sponsor luncheon was Friday, April 11th. There is a large interes't for using the carry-over

funds for river enhancement projects (rather than for the following RiverFest). The Trust

could set up an endowment/foundation account for this carry-over money and the money could be used for worthwhile river enhancement projects.

Recently, Howard talked to a few additional sponsors who he feels will most likely come to the table as sponsors. Howard is suggesting that sponsors come through with contributions by the endofMay.

Howard still needs help with entertainment, food, support services and safety. He announced

that the registration areas will be spread out and continental breakfasts will be served rather

than lunches. Lunches will be sold by the food vendors. We will offer clean up projects as well

as enhancement projects, and Howard will get together with Karen Manci to walk the trail to determine projects. Ken Aahley offered to hdp Howard with these projects. Finally, br.?churcs

will go out to volunteers and Trust members will receive brochures as well. There's a group at CSU who may be able to coordinate all volunteer management for Riv~rFest

V. Follow up to Mike Hauser's letter/proposal

The letter from the Chamber went to city council on Tuesday, April 15th for their weekend retreat. We should hear back from them by mid-May.

· From: Kely Allen To: Brian Wemer Illite: 518197 Time: 12:05:08

05-06-97 !1:07AM

FROM FORT COLLINS CHAMBER

TO 4930316

Page 5 of5

P004

VI. ltema &om the Floor

Brian Bourdages announced that the Legacy group met Friday, April 11th. The city will act as the primary administrative agent for the Legacy Grant and there are a number of Legacy partners. The Legacy group submitted an additional monetary request to GOCO. It's unlikely

that we'll get any money this round, but this gives us better chances of receiving it later.

Brian Werner will call Dave Dunn to ask him about how he handled the filing of tax returns for the Trust in previous years or if it was necessary. Dave Sitzman is willing to pick up where

Dave Dunn left ofF and will look into our financial matters.

Meeting adjourned at 8: HS a.m.

NEW

LOCATION for next meeting: Wednesday, May 14th at 7:00 a.m. at the Chamber of

Commerce -225 South Meldrum Gust north of the Lincoln Center). Please mark your calendars. (The original May 21st date conflicts with the Fort Collins Children's Water Festival and the Board agreed to the earlier date.)

From: KeUy Allen To: Brian Werner Date: 3/10/97 Time: 16:43:40 Page 6 of7

03-10-97 04:12PM

FROM FORT COLLINS CHAMBER

TO 4930316

,.-Poudre River Trust

Board of Trustees Meeting

Minutes from Wednesday, February 19, 1997

Trustees Present: Ken Ashley

Audrey Faulkner Bill Fischer Libby James Jeff Lakey Chip Steiner Brian Werner

Administrative guest: Kelly Allen, Chamber of Commerce

I. Minutes from January

II.

Trustees agreed to the January minutes as distributed.

/

Introduction ofNew Trustees ₁

Brian introduced the two newest members of the board and asked each to say a few words. Audrey Faulkner and Bill Fischer both indicated they were excited about serving on the Trust's

board.

III. Mission Statement, Goals and Objectives

After some recommendations and suggestions, changes were made to the Mission Statement, goals, and objectives. Brian will update the documents and bring a revised copy to the March

meeting for a final vote. We will also include the mission statement in the April newsletter.

IV. RiverFest

Brian gave an update on RiverFest 1997. The date for next year's event is September 13th. He indicated that the Trust needs to take over more responsibility for the "festival" aspects of RiverFest. The RiverFcst Advisory Committee has suggested looking at having three or four entertainers rather than the one. It was also suggested that the ceremony be more of a focus.

Chip

recommended that we

talk

to the D~A and piggyback with their vendor invites for

New West Fest. What about getting two booths for the price of 1 112? ·

Jeff will help out with the layout for the fes#val. It was suggested that Brian Bourdages may wish to help out with volunteer management.

Brian stated that the Trust must come up with a definitive financiaVfundraising plan on how

Riv~rFest could produce funds for the Trustr The Trust needs to entice sponsors and let them know how their contributions

will

be used. Funds could be used for the newsletter, RiverFest, and other projects like the Wbittredge painting. This plan needs to address membership, items to market, etc. Jeff recommended talking to someone who works with fundraising and see how

From: KeDy Allen To: Brian Werner Date: 3/10197 Time: 16:44:44 Page 7 of7

01-10-97 04:12PM

FROM FORT COLLINS CHAMBER

TO 4930316

P006

,;-....

they acquire funds. The Trust has only until the end of June to process contributions through the

Enterprise Zone if that's an avenue to use.

The Trust should talk to someone who can help us set up a plan- someone who works with non-profit organizations, i.e., the Nature Conservancy, United Way, Diane Hogerty? Kelly will talk to the United Way and will ask Mike Hauser who he would recommend. Jeff, Audrey and Brian

agreed to work on this plan.

Other topics discussed included the

t-sbirt

and logo situation, and Ann Blackstone was recommended as someone who could be the graphic artist to fix up the drawing. Also, Howard has about $10.000 committed from sponsors.

V. Financial Report . _I

Jeffhanded out a thorough spreadsheet ofthe financial status as of January 31st, not reconciled.

The Trust has $15,781.97 total-in its accounts. Of this amount, $6,303.39 is carry over for

RiverFest, leaving $9,478.58 as Trust moneys.

VI. Poudre River Commission

Ken reported that he drafted a letter to send to the Poudre River Commission once appointed.

The letter includes background and recommendations for the future of the river. The letter also established the Trust"s credibility and invited the commission to utilize the Trust. Brian read off the list of recommendations that will come from the Department of Natural Resources and Jim

Lochhead. Ken moved that the Trust send its recommendations (a copy of the Natural Resources -- list) to Governor Romer. Chip seconded the motion, and motion passed unanimously.

Vll. Whittredge Painting

Brian reported that Joy Poole from the museum, is still needirig donations for the painting. It was discussed whether or not the Trust could serve as a '"processor' so contributions could receive Enterprise Zone tax credits. There was a concern as to whether or not this would be legal. Bill reconunended that we talk to an auditor and Brian will talk to Lew (at the city) and possibly a CPA. The Trust needs to find out if the tax credit can really be utilized. Chip will

give the information to Dave Sitzman to see ifhe'lllook at it.

VI. Visitors Center on Prospect

The Convention & Visitors Bureau would like the support of the Trust for the new Visitors'

Center. We will continue to monitor the project and see where/when we can get involved.

"'1.

~e1fsletter

For our March meeting. please bring articles. pictures, ideas, etc. for April's newsletter.

VIII. Other

Brian will continue to work on getting a city liaison to attended Trust meetings on occasion.

Brian will see Mike Powers at the March 4th RiverFest meeting and talk to him then.

I

Meeting adjourned at 8:34 a.m.

Next meeting: Wednesday, March 19th at 7:00a.m. at One West, 3rd floor- 201 South College. Please mark your calendars.

From: KeDy Allen To: Brian Werner Date: 1122/97 Time: 10:13:58 Page 2 of5

.

"

Trustees Present:

. Poudre River Trust

. Board of Trustees Meeting

.Minutes from Wednesday, January 15, 1997

Ken Ashley Brian Bourdages Libby James Jeff Lakey Greg Lindsey .1!. Dave Sitzman -Chip Steiner Brian Werner 1

Howard Alden, Honorary Trustee

Administrative guest Kelly Allen, Chamber of Commerce

I. Approve Minutes from November

There is an amendment to the minutes: remov~ all the names under number seven. Ken Ashley moved to approve the minutes as amended, and Jeff Lakey seconded the motion. Motion passed unanimously.

II. Meeting times/days

After some discussion about meeting times, location, etc. it was decided to leave the meeting times the same-7:00a.m. (sony Howard). We will continue to meet on 1he 1hird Wednesday of each month, BUT the location of our meetings will change. We will now meet at One West- 201 South College Avenue - on the third floor. (One West is in the old post office building which is located just south of Jay's Bistro.) Chip looked into One West's schedule, and we can meet 1here every mon1h except October. We will discuss the location of the October meeting later in 1he year. Brian Werner asked 1hat if you cannot attend a meeting, please call him to let him know.

From: KeOy Allen To: Brian Werner Date: 1/22197 Time: 10:14:53 Page 3 of5

IlL Whlttredge Painting & Enterprise Zone

Brian reported that the painting cost the city $32,000 and Joy Poole at the musewn already

has donations totaling $22,000. Ultimately, she will need $36,000 to pay for the painting and prin1ing of posters, postcards, etc. Brian would like to use the Enterprise Zone to make contributions. He will con1inue to work with Lew Wymisner in this regard. Joy has found some contributors who are willing contribute, but only if their contributions can go through the Enterprise Zone and thus receive tax benefits.

We discussed what we thought the Trust should contribute and it was decided to contribute a total of $500. Ken Ashley moved to contribute $500, and Chip seconded the motion. Motion passed u s · ously. Brian and Howard are coordinating a public open house to honor Hank Brown :fi his support of the Poudre River. The open house may occur at the museum and incl.u e a ceremony unveiling of the painting. It will most likely occur in February or March~

Brian will attend an Enterprise Zone meeting on Tuesday, January 28th from 8:30- 10:00 a.m. at Larimer County Employment Training & Services- 3842 South Mason. The Trust's long-term eligibility (for RiverFest) was denied; therefore, we probably only have through June of 1997 to get the full 50% tax benefit through the Enterprise Zone. Brian will discuss this wi1h Lew as well as ask him about getting newsletter costs through the zone, maybe for in-kind credit.

\

IV. Executive Committee Meeting- Mission Statement (Ken, Greg, Jeff and Brian W.)

Ken. Greg. Jeff and Brian W. 'drafted a mission statement for 1he board's review. The following was recommended:

• add facilitation/partnership building - public/private, public/public, private/private • assign each board member a specific individual interest and then 1hat member would

keep the board informed

• add current enhancements/projects to the river corridor

I

• add future developments/enhancements • de-emphasize the historical aspect • add Legacy Project to Interpretation

• add some language from article three in the indenture

• remove how we're going to accomplish statement in the first paragraph (add it to the goals section)

• remove the first sentence in paragraph two because it also is more of a goal/way we're going to accomplish something (add to goals section)

• 1he goals and objectives should be used for the framework for 1he year's budget

• add specific goals and strategies for 1997 as well as long-term strategies, ie. this is our goal and this is how we want to accomplish it

From: KeUy Allen To: Brian Wemer Date: 1122/97 Time: 10:16:03 Page 4 of5

• y

V. Poudre River Corridor Commission

Howard and Brian have had two meetings with people from Greeley, Loveland, Larimer County, etc. and have come up with 13 names to submit for this commission. Howard has been recommended to act as a Citizen/General Public Representative on behalf of the Trust. The commission will be a working commission consistent with the theme of the act with the primary objective of developing an interpretive plan for the corridor. At the February meeting, the fmal recommendations will be reported.

VI. New Board Members

Audrey Falkner is very interested and she and Brian have been playing phone tag. Brian will invite her to

thf

February meeting. Bill Fisher's name also came up, and Brian is working on getting

F

touch with him. We need to get orientation books together for new members. The boo¥ need to include

o~_1itew

missjon statement, past minutes, articles on RiverFest, brochures, etc. Brian will check wi1h Chip about getting additional copies of

the newsletters.

t

It was also recommended to write a lette} to a City Staff Member asking that person to serve as a member on the Trust. Brian fill talk with Tom Shoemaker or Mike Powers

about recommendations. '

VII. Money/Treasurer'S Report

I

The RiverFest checlling account has $625b The Trust checking account has $1967 I

The AG Edwards account has $5879 I

The total in all three accounts is $7846

Each newsletter costs about $650, or about $2600 for the year (four issues). It was suggested to cut back our issues to three newsletters for 1997: April, August, and year-end. It was also suggested to look for fundraising ideas to help pay for the newsletter. Brian Bourdages moved to publish three newsletters in 1997, and Jeff Lakey seconded the motion. Motion palsed unanimously. Hopefully we can go back to four newsletters for 1998.

Outstanding bills trul.t still need to be paid: • RiverFest bill to Howard

• framing bill to Chip

Dave Silzman brought a $500 donation from Gene Mitchell. The Trust needs to send out thank you letters for contributors. Brian will draft a letter thanking Gene. Contributors are also thanked through the newsletter.

From; Kely Allen, To: ·Eirien Werner

~ J..\ (> "''" .

i Date; 1122187 Time: 10:17:04 Page5of5

VIII. RiverFest 1997

Howard announced that the committee had its first meeting on Tuesday January 14~ and ihe

nm

meeting

will

be Tuesday, January 281h at 7:30 a.m. at 1he Chamber for anyone who wants to attend. At the next meeting, Brian will discuss use of RiverFest as a fund raiser for 1he Trust Howard announced that Bob Everitt will be contacted about serving

zu;

the

preliminary Honorary Chair who would help collect donations and bring recognition

to festival.

IX. Park & tude

Ken announced 'that a park and ride is proposed for a four acre lot on open space near the intersection of I-25 and Harmony Road. Ho)Dl"d and Brian were hoping to talk to Tom Shoemaker about it, but he wasn't present at

5

last meeting. They will try to catch him

at 1he next meeting and ask him if it can be placed on any comer - one that isn't a natural area.

Next meeting: Wednesday, February 19th at 7:00 a.m. at One West- third floor conference room.· Please mark your calendars.

10-21-96 03:00PM FROM FORT COLLINS CHAMBER

TO 6636907

P002/004

-...

Trustees Present:

I

Poudre River Trust

Board of Trustees Meeting

Minutes from Wednesday, October 16, 1996

Libby James IefFLakey Greg Lindsey Chip Steiner

Brian Werner

Howard Alden, Honorary Trustee

Administrative

guest:

Kelly Allen; Chamber \ of Commerce Trustees Absent:

I.

Corridor Act

Ken Ashley

Brian Bourdages

Jenny McGraw

The Corridor Act did

pass.

The formal title is the Cache La Poudre River Corridor Act. Within the next six months, a 1 S person commission will be assembled, and the Trust is interested in having a representative on that commission. The Trust would like to do some type of honor or recognition for Hank Brown for all the work he did on the Act. Brian W.~ wiD get Hank's schedule and

talk

to Mayor Azari, Dorothy Bland, and Mike Hauser a6o~t assisting with the recognition.

D.

Approve Minutes from September

Libby moved to approve the September mbwtes,

and

Brian seconded the motion. Motion

passed unanimously.

m

Treasury Report

Greg reported three RiverFest contribution checks have not been received: Odells,

Wheeler

Realty,

and ColdweD Banker -- a

total of $6000. Also, there are three vendor

checks that have not been received: St. Peter's,

Pizza

Hut, and the Mountain Shop -~ a rtotal of$225.)

Greg needs receipts from tbe petty cash items. As for A-Z Rental, the bills don't match

the amounts given

on the Financia1 Summary. Brian and Chip will look into this

d• I

10-21-96 03:00PM FROM FORT COLLINS CHAMBER

TO 6636907

P003/004

The Trust took a $4200 deposit from the RiverFest account, and now owes the account

about $2500.

l

Brian W. is looking into the $275 cieck the Trust received from the Enterprise Zone. Dave Neenan submitted a $200 contribution check to the RiverFest which has been

deposited. \

Greg. Jeff. and Brian W. will meet in late October to review the finances and get the books balanced.

IV. RiverFest 1997

Howard Alden volunteered to bet co--.;hair of the RivcrFcst 1997. ~e ~(.assemble a ~· theme committee to look at options d a -general game plan. Howard IS thinking that the

-theme committee will consist of Li Evans, Brian Werner, Mike Hauser, Mike Powers, Dorothy Bland. Rich Schroeder, a done high-profile person such as Hank Brown. Tom Gleason, Bob Everitt, or Tom Su . land. The theme committee will spin off into {or assign) the RiverFest Committee wHich will deal with logistics, organization. etc.

Brian moved that Howard

spearb..J

tbil committee and Rived' est, and Chip seconded the

motion. Motion passed unanimousp-. Howard will also drBft a proposal to the Chamber

asking for the Chamber's participai··on and assistance. This proposal needs to be to the Chamber before November 15th.

' i

Howard will host a Pot Luck for th~.;.theme committee on Sunday, October 27th. Howard will work

\Pith

Kelly to get invitati~r out: I

At this point, Greg Lindsey took leave to attend another meeting, and the quorum was

lost. \ t· I '

r

V. Project S.A.F.E. (Safety and Faclltles Expansioa) Eadonement ,

Chip

asked the Trust to endorse development for Proje~ S.A.F.E. Brian moved to

I

enddrse, and Libby seconded the motion. Because a quorum was not present, the / remaming board members passed th motion, but Chip will contact Jenny, Brian B., and/or Ken ;to make the motion formal.

'

VI. Ne-Wsletter

The next newsletter wUI come out in late November or early December. Items to be in the

newsletter include:

!

• information about RiverFest 19 !1 -September 13th (as

ah

insert)

--Lisa Evans will submit an arti eon the educational acti~ities from RiverFest 1996

--List and thank the 1996 contri utors. Use major contributors' logos if possible. • QOCO and Corridor Act updat 1

• Gene Mitchell Award recipient , oward Alden) bio • Ad for new Board members

10-21-96 03:00PM FROM FORT COLLINS CHAMBER

TO 6636907

P004/004

..

vn.

Paiotin1 \ .

0

Brian reported that a painting oft~e Poudre River is for sale, and the Fort Collins museum

is looking for contn'butors to buy the painting. Brian would like the Trust to help out in

any way possible. ·

vm.

Indenture of Triast

Chip will invite Maury to oome to our November meeting to discuss the Indenture of Trust. Please review the enclosed indenture for the next meeting.

IX. Board Nominations

• Expiring terms on December

3£

19f6: Werner. McGraw. '

• Expiring ofticerships on D~r

¥•

1996: Chair, Vice-Chair, Treasurer, Secretary.

\

Nominations (which may include re-elections) are required for expiring terms and

oflicerships. However, beyond De~ber, JefF Lakey is not willing to continue as Chair.

i

The idea of expanding the Board

~om

nine Trustees to 11 was discussed. David Sitzman has joined (Azari approved) as :Westfall's replacement. His (Westfall's) term was supposed to run from January l, 1993 to December 31, 1996. However, because this is a

very

short retriaining time, David's

rerm

~hould

be extended until December 31, 1999. The Trust needs nominations for

~.new

1_{Chair. Jeff' will talk with Mayor Azari about any}

nomination, and an ad

will

be

inT in

tho

next oowsletter.

Meeting adjourned at 8:26 a.m. ·jt

y

1

Next meeting: Wednesday, November ZOth at 7:00a.m. at Western Mobile.

~

From: Kely Allen To: Brian Wemer Date: 10/9/98 Time: 12:46:58

10-09-96 12:38PM FROM FORT COLLINS CHAMBER

TO 4930316

Poudre River Trust

Board ofTrustees Meeting

P005

Minutes from Wednesday, September 11, 1996

Trustees Present: Administrative guests:

Trustees Absent:

Ken Ashley Brian Bourdages Libby James Jeff Lakey Greg Lindsey Jenny McGraw Brian Werner

j

Kelly Allen, Chamber ofComme

Chip Steiner

Page 6 of6

L Colorado Heritage Grant ,

The regional committee that began discussing a heritage ~terpretive plan for the Poudre/Big Thompson basis last spring is now preparing a

grant

application tQ the Colorado Historical Society (CHS) due November 15, 1996.

Project budget is currently estimated at $50,000- $100,000. There are a number of specifics that the money would be used

for.

and a professional outsourced team would be selected to do much of this work. Howard Alden brought this to the Board's attention and wanted to know how we would like to work with CHS and the regional committee.

The Board decided that Chip would be beneficial in writing the grant. It was decided that he should be paid

for his time.

Jenny moved to support the grant administratively, and Brian B. seconded the motion. Motion passed unanimously. Ken Ashley offered to assist Chip, as did Brian B.

n.

RfverJ'est

• There will

be

a donation bowl at the Trust's booth.

• RiverFest received over $18,400 in contributions.

• The First Annual Gene Mitchell Award will be given to Howard Alden, and Howard will be profiled

in the next newsletter. Ann Azari will present this award.

m

Approve Miautes from August 21st

Ken

moved to approved

the

amended

minutes, and

Ienny

seconded. Motion passed unanimously.

09-05-96 ll:OOAM FROM FORT COLLINS CHAMBER

TO 6636907

POOl/004

Poudre River Trust

Board of Trustees Meeting

Announcement for September 11th Meeting

The location for the meeting

next

Wednesday bas been c:;hangcd to acoommodate the meeting for the RiverFest Steering Committee. The new location is Ranch-Way Feeds:

From the Ranch· Way Feeds plant at 546 Willow Street. go to the middle of the block on Willow and tum NE across the railroad tracks between the warehouses.

Then tum

left and proceed to the white office building on your left.

We will meet ftom 7:00-7:30 a.m., and then the steering committee will meet at 7:30.

You arc wclc:;omc and cnc:;ouragcd to stay for the :steering committee meeting.

The agenda for the Trust meeting wiD be all RiverFest items, so bring any questions, concerns. infonnaP.on that you have. See you Wednesday bright and EARLY!

"'.~

'f

.,

Please call Kelly Allen at 482-3746 if you have any questions.

~'r\~

Jti-f

Y;Q

\A}f

rM-~t&J

VN'rtNQ

G\Y'tqj

~(J\rW\V)

f;'r\\}J.I\

\... \ ¥'

MfN6

\j\c

wWN

\.f\}(Ar

V\JJr

I

f From: Kely ADen To: Brian Wemer Date: 7/19198 Tme: 14:21:14

Page1of5

Poudre RiverFest/Cieanup

'96

To: Brian Werner From: Kelly Allen

Business: Business: Fort Collins Chamber

Date: 7/19/96 Total Pages: 5

Fort Collins Area Chamber of Commerce, 225 South Meldrum, P.O. Drawer D, Fort Collins, co 80522 Phone: (970) 482-3746 Fax: (970) 482-37711

1.

Call to Order

Date: 7/11188 r-: 14:21:52

Poudre River Trust

Board of Trustees Meeting

Agenda

2.

Annooocements

3.

Approval of July Minutes

· 4.

Officer Reports

• Treasurer - Income, expenses, balances

5~

Trustee Reports

&

Discussion

• McGraw - Riverfest '96

• James - August Newsletter (Riverfest articles due this meeting)

Page2of5

6.

Honorary Trustee, Volooteer, and Government Agency Reports (if

any)

From: Kely Allen To: Brt.n Wemer Dlllit: 7/11188 Time: 14:22:27 Page 3 of5

Poudre River Trust

Board of Trustees Meeting

Minutes from

Wednesday, July 17, 1996

Trustees Present: Brian Bourdages Jeff Lakey Greg Lindsay Jenny McGraw Brian Werner

Administrative guests: Kelly Allen, Chamber of Commerce

Trustees Absent: Ken Ashley

Libby James Chip Steiner

I. Announcements

II.

Brian Werner reported that the Citizens to Save Colorado's Public Trust Lands alerted him that Governor Romer will be in Fort Collins on July 18th at 5:30p.m. at the City Council meeting. He is here to promote the expansion of the land board, and is needing 80,00 signa1ures by August 5th.

Brian also reported that the National Water Heritage Area Act has been passed by the House and will most likely go to Congress in September. If it does pass, we will work extremely hard to get Hank Brown to Riverfest/Clean Up.

Jeff Lakey reported various donation contributions, four of which are $1,200 :from Fort Fund; $2,500 from Hewlett Packard; $10,000 verbal contribution from First National Bank; and $100 :from Gene Mitchell. Jeff will be sending a thank you note to Hewlett Packard.

Review June Minutes

7

Since no quorum was presen1;. the June minutes were solely informational. Therefore, no approval was necessary.

From: Kely Allen To: liMn Werner Daile: 7/1tll8 Tme: 14:23:15 Page4of5

III. Treasurer's Report

Greg Lindsay reported 1hat no new expenses were due other 'than insurance premiwns. Greg will be setting up a new checking account at First National Bank for Riverfest/Clean Up.

IV. Advertising for New Board Member

Jeff created an advertisementfwant ad for 1he new position, and we decided to run it in both the Coloradoan and 1he Trust's upcoming newsletter. Brian Werner will talk to someone at the Coloradoan about how and where we should advertise. As for the procedure for inducting a new board member, after 1he board has made its decision, a letter alerting the City Council of 1he decision must be sent asking the Council's blessing.

V. New Member List

Kelly Allen will be taking over the new member list and the 1hank you writing for volunteers and contributions. Greg will send Kelly the list, and Jenny will forward a copy of the thank you. Jenny and Kelly will meet to discuss the procedures.

VI. Riverfest Update

Jenny suggested 1hat an honor or award be started to honor outstanding river pa1ronage. The board needs to come up with a title for the award and will vote on that name at 1he next meeting.

T -shirt coordination was delegated to Laurie Lakey and Nancy. They need to talk

with Burt's Shirts about printing 3 different colors of the shirts. They can con1act Shawn McKenna at 1he Coloradoan for assistance wi1h 1he logo. Also, 1he Steering Committee decided that more 1han the original estimate of 500 shirts should be ordered. The Board decided to leave 1he numbers up to 1he discretion of the Steering Committee.

Brian Bourdages suggested 1hat Adopt-A-River participants be notified of 1he Riverfest/Clean Up so that they could contribute both financially and physically. Brain will attend 1he Steering Committee meeting on Wednesday, July 24th at 7:30 a.m. at the Coloradoan so that he can meet wi1h Mike Powers and Will Arduino about coordinating volunteers.

The Board decided that the educational booths and activities should be separated :from the vending boo1hs. Del Benson and Lisa Evans are coordinating 1he educational activities, and GregiW estern Mobile has con1ributed $500 to assist with 1he construction of 1he maze. Greg reported 1hat 1he maze probably needs more conceptualization right now, but also offered Western Mobile's educational activities such as "Rocks Around Us" and coloring books.

Jenny annoWlced 1hat Steve Weisman (1he acoustical gui1arist :from las1 year's Riverfest) volunteerded

to

play at this years Riverfes11Clean Up, but he now lives

From: Kely Allen To: Brian Wemer D8: 7/1M8 Tme: 14:24:22 Page 5 of5

in california and would need a plane ticket to Colorado. The board decided to take 1he issue

to

1he Steering Committee to see if anyone on 1hat committee knew of a local performer. ff no name is brought forward at the July 24th Steering Committee meeting, Jenny will contact Steve and 1he Board will look at funding his plane ticket.

Jenny will call Ann Azari to make sure that she is still planning to attend the Riverfest/Clean Up.

Brian B. volunteered 1he You1h Core to clean up and help take down equipment

after the concert/presentation. Brian will work

':"itb.

Greg on coordinating 1his effort.

Brian W. is covering publicity in corgunction with 1he Coloradoan and will try to get as many interviews and articles as possible.

vn.

Newsletter

The Board decided that 1he headline article for the next newsletter should report the Riverfest/Clean Up donators. The article should 1hank donators and give them recognition, but it should also highlight why donators contributed so 1hat others can see the benefit of con1ribu1ing. Libby was assigned to interview contributors and write the article. Jeff will call Libby to alert her of her new duties.

The newsletter will come out 1 - 2 weeks before Riverfest/Clean Up, and Jeff announced 1hat 1he deadline for all articles for the upcoming newsletter is 1he next meeting -August 21st at 7:00 a.m.

vm.

GOCO

The Grant proposal was submitted Friday, July 12th. IX. Poudre Gravel Strategies Projeet

Greg reported 1hat the City has selected a consulting team and that Western Mobile will be involved wi1h 1he project.

The Board decided to add a meeting just before Riverfest/Clean Up, and 1hat date is Wednesday, September4that7:00 a.m. atWestem.Mobile.

Meeting adjourned at 8:42 a.m.

-

-(

C.

,.

d

0

.

Poudre River Trust

Board of Trustees Meeting Minutes

Wednesday, June 19, 1996

Trustees Present: Ken Ashley Greg Lindsay Jenny McGraw

Administrative guests: Kelly Allen, Chamber of Commerce

Trustees Absent: Brian Bourdages Jeff Lakey

Report:

Chip Steiner Brian Werner

Since meeting was only attended by four people, little was decided. We pushed back many decisions to the June 26th meeting at th: Coloradoan when we hope more are present.

Jenny's tentative schedule for the day is as follows: 8:00 Clean up

10:00 Educational Program/Opportunities

11:00 Field Trip by Fort Collins "Master Naturalist" 12:00 Lunch

12:30 Announcements, presentations, and awards 1:00 Featured musicians: Windmachine

,.

•-.

' ...

\_;/

Discussed Riverfest and areas that still need assistance.

1. Greg agreed to coordinate the facilities set-up and break-down. This is to include: rentals from Taylor Rental (tents and chairs), port-a-potties, and dumpsters. Greg also discussed the possibility ofWestem Mobile building the maze for the educational program. Greg will call Del Benson from CSU to discuss other needs for the program (in terms of equipment needs).

2. The group assigned food vending to Bonnie.

3. The group assigned stage set-up to Chip.

4. The group assigned electric set-up to Kim.

5. The group assigned public relations to Brian Werner.

6. Dorothy is working on fund raiser ideas and collecting contributions from local businesses.

7. Kelly agreed to announce the clean up to Chamber businesses to get their volunteer support.

Meeting adjourned at 8:25 a.m. Next meeting will be Wednesday, June 26th from 7:30- 9:00a.m. at the Coloradoan office- second floor conference room.

From: Donna Grilfln To: Jeff Lakey Trustees Present. Administrative guests: Trustees Absent I. CaD to order: Date: 5/15198 Time: 11:51:08

Poudre River

Trust

Board of'Trostees Meeting

Minutes Tuesday, May 14, 1996 Ken Ashley Brian Bourdages Jeff Lakey Greg Lindsay Jenny McGraw Chip Steiner Brian Werner Donna Griffin Karl Henderson Libby James

Chairman Jeff Lakey called 1he meeting to order at 4:15p.m.

ll. Annotmeements: None

m.

Approval of minutes:

Chip Steiner moved. Brian Werner seconded the motion to approve the minutes from 1he April 17 Poudre River Trust meeting. Motion carried 5-0. (Jenny and Brian B. were not yet present).

IV. Officer Reports 1. Treasurer:

Page 2 of7

The Trust received two checks each for $100 dollars (Francis and Evelyn Clark from 1he newsletter and Colorado State University). Expenses for the newsletter total approximately $700, this includes K wik Kopy for the printing, postage and First Class Direct's bill for services. There was also a bill from First Class Direct for their services from 1he previous

newsletter. Greg was asked to pay that as well. Greg Lindsay had a question on a bill from Save*Mor Self Storage. JeffLakey infonned him

that that bill was paid in full and the Trust no longer uses the facility. A bill from Brayton Insurance came for general liability on events. The Trust agreed to maintain the insurance coverage.

V. Trustee Reports

From: Donna Grlllln To: .Jeff Lakey Date: 5/15198 Time: 11:51:52 Page3of7

• Checking Account Policy: Ken Ashley moved. Chip Steiner seconded 1he motion to change support to sponsorship in the draft policy. Motion

carried 7-0.

The Draft policy on the collection, retention, distribution and carry forward of funds raised in support of annual River Fest event reads as follows: It shall be 1he policy of 1he Poudre River Trust to place in a specially designated account all funds raised in sponsorship of1he RiverFest event. Money from this account will be used to offset RiverFest and related expenses, however, a minimum balance required by 1he financial institution housing 1he account will be retained. Funds raised in excess of expenses will be held in 1he account for use in future RiverFests and not for Poudre River Trust general operations. The Board of Trustees may revise this

policy at its discretion.

• Vote on T-shirts: Chip Steiner moved. Brian Werner seconded the motion to approve the purchase of500 T-shirts. Motion carried 7-0. Jenny McGraw suggested that a subcommittee meet to decide quantity of sizes and styles ofT -shirts to be order.

• RiverFest/Cleanup Advertising Campaign approval: Chip Steiner moved. Brian Werner seconded the motion to approve the $4700 Ad Campaign based on the minimum receipt of a $10,000 sponsorship and the matching of equal adve{tising by the Coloradoan. Motion carried

7-0.

• Bulk Mail Stamp- Jeff Lakey reported that 1he Trust received their acceptance of a permit number from the Post Office. The Trust will

continue with the appropriate paperwork, etc. in order to have a non-profit bulk mail permit The Coloradoan will mail out brochures to potential Volunteers and Sponsors. The Coloradoan has a business return permit for wrong mailing addresses. The mail will come back to the Coloradoan and be placed in a special mail box for 1he

RiverFest/Cleanup. Each piece return costs $.32, Dorothy Bland asked that the Trust agree to pay for this from 1he budget. Jeff Lakey moved. Brian Werner seconded the motion to approve payment of returned brochures. Motion carried 7-0.

• RREA Proposal: Jenny McGraw informed the board that Dr. Delwin Benson from Colorado State University was planning events during the afternoon portion of1he RiverFest to include 61h grade through High School Students in a variety of activities. Some ofthe activities include designing and flying kites, designing logos for 1he next year's

RiverFest/Cleanup and many others. His CSU class of approximately 65 students will be helping with those activities as well as potentially helping with the cleanup in the morning.

• Cleanup: The board is concerned with the s1ructure of the cleanup with Libby Rehm from the Coloradoan and Donna Griffin from the Chamber

From: Donna Grilln To: .Jelf Lakey Date: 5/15198 rme: 11:53:04

leaving. Donna Griffin assured them that a majority of the planning details were already laid out and 1he with the Steering Committee and the Subcommittee Steering Committee and the separate task

committees there is a good monitoring system setup. Brian Bourdages was concerned that 1he Adopt-A-River groups that already work on sections of1he river would be left out. Donna Griffin will be meeting with Brian to lay out 1he Volunteer Coordination responsibilities and

will also serve on the task committee as a liaison to the Poudre River Trust to ensure that this information doesn't get lost.

VL HonoraJ'Y Trustee, Volunteer and Government Agency Reports - None

VII. Goal setting session with Karl Henderson

A. Successes and S1reogths from Februazy 95 to present • RiverFest

• Newsletter • Con1ributions

• Community Connections (Coloradoan, Chamber, City of Fort Collins) • Public Awareness

• In Stream Flow proposal

• Timberline Involvement resulting in donations • New members

• Establishment of money market fund • Trees on 1he bike 1rain (Ken Ashley)

• In charge ofthe Swanson Donor Fund (The City used the fund to plant trees) • Legacy Grant Program (a pass 'through program)

• Getting invited to the City, County and GOCO committees • Gravel Lands review invitation

• Legislative impact

• Forging relationships with allied +/- organizations • Supported County Open Space tax

• Adopt-A-River program • Clean-ups

• The PRT is acknowledged as a significant and legitimate player for their abilities and their contribution to the community.

• Appointed officers/organizational structures due to growth.

• Annual Retreat

B. Current and Future Work Objectives • Fund Development

• Financing Strategies

• Acquisition of land or easement {do a land acquisition)

• Develop a manual of policies and strategies for land 1rust transactions • Develop a Business Plan

• Grow the RiverFest

• Orow the Newsletter circulation

From: Donna Grillln To: .Jelr Lakey Date: 5115198 Time: 11:53:59

• Purchase 1he Nix: Property • Purchase 1he Flatiron1Timna11i Pit • · Volunteer Coordinator

• Executive Director • Membership/Sponsorships

• Explore our role with the Riverwa1k: • Amphitheater

• Cultural and other facilities • Educational Outreach

• Advocate on river issues • education • process

• New Trustee notebooks

• Draft guiding principles • Draft operating guidelines • Review the indenture • Develop an orientation • Inventory and monitor river issues • Develop a strategic plan

C. Prioritize the Work Objectives • Strategic Plan

• Business Plan

• Manual of Polices and S1rategies for Land Trust 1ransactions • RiverFest

• Advocate on River Issues • Do a land acquisition

• Inventory and monitor river issues

After a good deal of diswssion the foDowing were deeided on for priorities

• Explore Executive Director position • Executive Director-in-1raining

• Job Description • Interim possibility • RiverFest

• Newsletter

• Explore developing a Business and Strategic Plan D. Work Priority Assigmnents and Next Steps

• Explore Executive Director position • Executive Director-in-training • Job Description

• Interim possibility

• Chip Steiner, Brian Bourdages and Brian Werner will explore other job descriptions for executive directors